Regular Council Meeting Agenda

Monday, March 16, 2020 at 6:00 P.m. - 9:00 P.m.

Essex Civic Centre

360 Fairview Avenue West

Essex, Ontario

​Accessible formats or communication supports are available upon request.Please contact the Clerk’s Office at [e-mail] or 519-776-7336 extension 1100 or 1101.​​

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1.

Call to Order

2.

Closed Meeting Report

3.

Declarations of Conflict of Interest

4.

Adoption of Published Agenda

4.1

Regular Council Meeting Agenda for March 16, 2020

• Moved by Councillor Vander Doelen
  Seconded by Councillor Verbeek

  (R20-03-077) That the published agenda for the March 16, 2020 Regular Council Meeting, be adopted with the following amendments:

  • All Notices of Motion listed as agenda items 15.1.1 up to and including 15.1.5 , be deferred to April 6, 2020 Regular Council Meeting;
  • Resident Randy Voakes has advised that his request to appear before Council be postponed to a later date; and
  • By-Law 1901 being a by-law to appoint an acting Deputy Treasurer for the Town of Essex, be added to the agenda.

5.

Adoption of Minutes

5.1

Regular Council Meeting Minutes for February 18, 2020

• Moved by Councillor Bjorkman
  Seconded by Deputy Mayor Meloche

  (R20-03-078) That the minutes of the Regular Council Meeting held March 2, 2020, be adopted as circulated.

6.

Public Presentations

6.1

Essex Region Conservation Authority (ERCA)

Richard Wyma, General Manager/Executive Director and Tania Jobin, Vice Chair

Presenting ERCA's 2019 Annual Report and 2020 Executive Summary of the 2020 Budget

• Moved by Councillor Bjorkman
  Seconded by Councillor Vander Doelen

  (R20-03-079) That the presentation by Mr. Richard Wyma, General Manager/Executive Director of the Essex Region Conservation Authority providing Council with ERCA's 2019 Annual Report and the 2020 Executive Summary of ERCA's 2020 Budget, be received.

6.2

Randy Voakes, Resident

RE: Fines for iIlegal parking of accessible parking spaces

7.

Unfinished Business

8.

Reports from Administration

8.1

Corporate Services - Statement of Remuneration and Expenses 2019 

RE: Statement of Remuneration and Expenses for 2019, as per Section 284 of the Municipal Act

• Moved by Councillor Bjorkman
  Seconded by Deputy Mayor Meloche

  (R20-03-080) That the statement provided under Section 284 of the Municipal Act - Statement of Remuneration and Expenses paid in 2019, provided by the Department of Corporate Services, be received.

8.2

Economic Development Report 2020-02

RE: Building Report and Development Overview February 2020

• Moved by Councillor Vander Doelen
  Seconded by Councillor Garon

  (R20-03-081) That Economic and Development Report 2020-02, entitled "Building Report and Development Overview February 2020", prepared by Nelson Silveira, Economic Development Officer, dated March 16, 2020, be received.

8.3

Infrastructure Services Report 2020-01

RE: Engineering Services for Harrow Streetscaping Project

• Proposal for Engineering Services Harrow Centre Streetscaping
• Request to Council to Waive Requirement

• Moved by Councillor Verbeek
  Seconded by Councillor Bondy

  (R20-03-082) That Infrastructure Services Report 2020-01, entitled "Engineering Services for Harrow Streetscaping Project", prepared by Kevin Girard, Director of Infrastructure Services, dated March 16, 2020, be received; and

  That Council appoints Stantec Consulting Ltd. to provide engineering services to design, assist in procurement, and administer Project GG-20-0008 - Harrow Streetscaping.

8.4

Development Services Report 2020-01

RE: Infill Residential Development

• Power Point - Infill Residential Development

• Moved by Deputy Mayor Meloche
  Seconded by Councillor Bondy

  (R20-03-083) That Development Services Report 2020-01, entitled "Infill Residential Development", prepared by Lori Chadwick, Director, Development Services, dated March 16, 2020, be received; and

  That Administration prepare a report investigating on how the Town could finance the "development charges" portion only for the total 132 infill residential development lots in the entire municipality.

8.5

Capital Works and Infrastructure Report 2020-01

RE: Results of Request for Tender - 2020 Essex Watermain Improvements

• Moved by Councillor Vander Doelen
  Seconded by Councillor Bjorkman

  (R20-03-084) That Capital Works and Infrastructure Report 2020-01, entitled 'Results of Request for Tender - 2020 Essex Watermain Improvements", prepared by Jackson Tang, Assistant Manager, Business Services, dated March 16, 2020, be received; and

  That Council awards the Request for Tender - 2020 Essex Watermain Improvements to Nevan Construction Inc. in the amount of $1,888,055.04, including non refundable HST.

8.6

CAO Report 2020-02

RE: Municipal Modernization Program Intake 1: Consulting Services

• Request to Council to Waive Requirement

• Moved by Councillor Bjorkman
  Seconded by Councillor Vander Doelen

  (R20-03-085) That entitled "Municipal Modernization Program Intake 1: Consulting Services", prepared by Chris Nepszy, CAO, dated March 16, 2020, be received; and

  That Council appoints StrategyCorp to provide consulting services to perform Internal and Shared Service Delivery Review for the Town of Essex.

8.7

Parks and Facilities Report 2020-01

RE: Results of Request for Tender - Essex Splash Pad Wash Room/Change Room Upgrade

• Moved by Councillor Garon
  Seconded by Deputy Mayor Meloche

  (R20-03-086) That Parks and Facilities Report 2020-01, entitled "Results of Request for Tender - Essex Splash Pad Wash Room/Change Room Upgrade", prepared by Jackson Tang, Assistant Manager, Business Services, dated March 16, 2020, be received; and

  That Council awards the Request for Tender - Essex Splash Wash Room/Change Room Upgrade to 2519181 Ontario Inc. O/A Preston Construction in the amount of $151,902.56, including non-refundable HST.

9.

Reports from Youth Members

10.

County Council Update

11.

Correspondence

11.1

Correspondence to be received

• Moved by Councillor Vander Doelen
  Seconded by Councillor Bjorkman

  (R20-03-087) That correspondence listed in Agenda Item 11.1 be received and, where indicated, to further share such information with the community using suitable methods of communication.

11.1.1

2019 Annual Drinking Water Reports

• Union Water Supply System
  Annual Performance Report, Essex Distribution System
• Ontario Clean Water Agency
  Annual Summary Report, Harrow-Colchester South Water Treatment Plant

11.1.2

Town of Tecumseh

Correspondence from the Town of Tecumseh, dated February 13, 2020 supporting the proposed legislation, Bill 156: Security from Trespass and Protecting Food Safety Act, 2019

11.2

Correspondence to be considered for receipt and support

11.2.1

Essex County Federation of Agriculture

Correspondence from the Essex County Federation of Agriculture, dated February 6, 2020 asking that Council support Bill 156, Security from Trespass and Protecting Food Safety Act.

• Moved by Councillor Vander Doelen
  Seconded by Councillor Bjorkman

  (R20-03-088) That correspondence from the Essex County Federation of Agriculture, dated February 6, 2020 asking that Essex Council support Bill 156, Security from Trespass and Protecting Food Safety Act, 2019, be received and supported; and

  That a letter of support be sent to the Honourable Ernie Hardeman, Ministry of Agriculture, Food and Rural Affairs and the Essex County Federation of Agriculture.

12.

Committee Meeting Minutes

• Moved by Councillor Garon
  Seconded by Councillor Vander Doelen

  (R20-03-089) That the minutes listed in Agenda Item 12, together with any recommendations noted therein, be received, approved and adopted as circulated.

12.1

Essex Municipal Heritage Committee (EMHC) - November 28, 2019

12.2

Committee of Adjustment - October 15, 2019

13.

Financial

13.1

January 2020 Bank Payments Report

• Moved by Deputy Mayor Meloche
  Seconded by Councillor Bjorkman

  (R20-03-090) That the Bank Payments Reports, including the January cheque register, cheque number 50921 to cheque number 51061inclusive in the amount of $2,181,638.04, the Preauthorized Payments for January in the amount of $343,588.81; and the Payroll for January in the amount of $465,329.65, be ratified as submitted.

14.

New Business

15.

Notices of Motion

15.1

The following Notices of Motion are being presented this evening for Council's consideration:

At the request of the each of the Presenters, the items listed as agenda item 15.1.1 up to and including 15.1.5 are deferred to the April 6, 2020 Regular Council Meeting.

15.1.1

Councillor Bondy

RE: Tendering of Cold Roll Recycled Material and Pulverized Tar and Chip Material

15.1.2

Deputy Mayor Meloche

RE: Town's Policy on Special Needs Street Signs and Warning Signs of Deer or Turtle Crossings

15.1.3

Councillor Verbeek

RE: Consideration to the Installation of Surveillance Cameras at Co An Park as soon as possible

15.1.4

Councillor Bondy

RE: Open Mic Night

15.1.5

Councillor Bjorkman

RE: Essex Region Conservation Authority Donation

16.

Reports and Announcements from Council Members

17.

By-Laws

17.1

By-Laws that require a third and final reading

17.1.1

By-Law 1893

Being a by-law to confirm the proceedings of the March 2, 2020, Regular Meeting of the Council of The Corporation of the Town of Essex

• Moved by Deputy Mayor Meloche
  Seconded by Councillor Bjorkman

  (R20-03-091) That By-Law 1893 being a by-law to confirm the proceedings of the March 2, 2020 Regular Meeting of the Council of The Corporation of the Town of Essex, be read a third time and finally passed on March 16, 2020.

17.2

By-Laws that require a first, second, third and final reading

17.2.1

By-Law 1895

Being a by-law to appoint a Drainage Superintendent for The Corporation of the Town of Essex
(Lindsay Dean)

• Moved by Councillor Verbeek
  Seconded by Councillor Garon

  (R20-03-092) That By-Law 1895 being a by-law to appoint a Drainage Superintendent for The Corporation of the Town of Essex, be read a first, a second and a third time and passed on March 16, 2020.

17.2.2

By-Law 1897

Being a by-law to authorize an Agreement between Her Majesty the Queen in Right of Ontario as represented by the Minister of Agriculture, Food and Rural Affairs (the "Province") and The Corporation of the Town of Essex (the "Recipient")
(Rural Economic Program to complete the Essex Centre and Harrow Centre Streetscape Plans)

• Moved by Deputy Mayor Meloche
  Seconded by Councillor Bjorkman

  (R20-03-093) That By-Law 1897 being a by-law to authorize an Agreement between Her Majesty the Queen in Right of Ontario as represented by the Minister of Agriculture, Food and Rural Affairs (the "Province") and The Corporation of the Town of Essex (the "Recipient"), be read a first, a second and a third time and finally passed on March 16, 2020.

17.2.3

By-Law 1901

Being a by-law to appoint an Acting Deputy Treasurer for the Town of Essex

• Moved by Councillor Vander Doelen
  Seconded by Deputy Mayor Meloche

  (R20-03-094) That By-Law 1901 being a by-law to appoint an Acting Deputy Treasurer for the Town of Essex be read a first, a second and a third time and finally passed on March 16, 2020.

17.3

By-Laws that require a first and second reading

17.3.1

By-Law 1898

Being a by-law to confirm the proceedings of the March 16, 2020, Regular Meeting of the Council of The Corporation of the Town of Essex

• Moved by Councillor Bjorkman
  Seconded by Councillor Garon

  (R20-03-095) That By-Law 1898 being a by-law to confirm the proceedings of the March 16, 2020 Regular Meeting of the Council of The Corporation of the Town of Essex, be read a first and second time and provisionally adopted on March 16, 2020.

18.

Adjournment

• Moved by Deputy Mayor Meloche
  Seconded by Councillor Bjorkman

  (R20-03-096)That the meeting be adjourned at 7:57 PM.

19.

Future Meetings

19.1

Monday, April 6, 2020 - 6:00 - 9:00 PM -Regular Council Meeting

Location: County of Essex Council Chambers - 360 Fairview Avenue West, Essex

19.2

Monday, April 20, 2020 - 6:00 - 9:00 PM - Regular Council Meeting

Location: County of Essex Council Chambers - 360 Fairview Avenue West, Essex