The Corporation of the Town of Essex

Regular Council Meeting Minutes

This meeting was held electronically during a time of Declared Emergency pursuant to Town of Essex By-Law 1902

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Location: Essex Municipal Building, 33 Talbot Street South or by livestream at https://www.youtube.com/user/EssexOntario
Present:
  • Mayor Richard Meloche
  • Deputy Mayor Steve Bjorkman
  • Ward 1 Councillor Joe Garon
  • Ward 1 Councillor Morley Bowman
  • Ward 2 Councillor Kim Verbeek
  • Ward 3 Councillor Chris Vander Doelen
  • Ward 3 Councillor Jason Matyi
  • Ward 4 Councillor Sherry Bondy
Also Present:
  • Doug Sweet, Chief Administrative Officer
  • Lori Chadwick, Director, Development Services
  • Kevin Girard, Director, Infrastructure Services
  • Robert Auger, Town Solicitor, Legal and Legislative Services/Clerk
  • Shelley Brown, Deputy Clerk, Legal and Legislative Services
  • Kate Giurissevich, Director, Corporate Services
  • Jake Morassut, Director, Community Services
  • Norm Nussio, Manager Operations and Drainage

​Accessible formats or communication supports are available upon request. Please contact the Clerk’s Office at clerks@essex.ca or 519-776-7336 extension 1100 or 1101.


Mayor Meloche called the meeting to order at 6:00 PM.

We acknowledge that this land is the traditional territory of the Three Fires Confederacy of First Nations (comprised of the Ojibway, the Odawa, and the Potawatomi Peoples), and of the Huron-Wendat Peoples. We value the significant historical and contemporary contributions of local and regional First Nations and all of the Original Peoples of Turtle Island who have been living and working on the land from time immemorial.

Robert Auger, Town Solicitor/Clerk, Legal and Legislative Services provided a verbal report on the Closed meeting held on June 6, 2022.

He reported that Council met in Closed session on June 6, 2022, at 5:30 PM as permitted to do so by Section 239(2) (e) of the Municipal Act. At the Closed meeting Council discussed an administrative tribunal matter affecting the municipality. Council provided Administration direction to that administrative tribunal matter.

There were no declarations of conflict of interest noted at this time.

  • R22-06-261
    Moved ByCouncillor Bondy
    Seconded ByCouncillor Matyi

    That the published agenda for the June 6, 2022 Regular Council Meeting be adopted with the following amendments: 

    1. That Agenda Item 8.3 regarding the Town of Essex 2021 Financial Statements be deferred to the June 20, 2022 Regular Council Meeting.

    2. That Agenda Item 17.2.4 be added to allow for the presentment of a Notice of Motion by Mayor Meloche.

    3. That Agenda Item 17.2.5 and 17.2.6 be added to allow for the presentment of two Notices of Motion by Councillor Bondy.

    Carried
  • R22-06-262
    Moved ByCouncillor Garon
    Seconded ByDeputy Mayor Bjorkman

    That the minutes of the Regular Council Meeting held May 16, 2022 be adopted as circulated.

    Carried
  • R22-06-263
    Moved ByCouncillor Vander Doelen
    Seconded ByCouncillor Bowman

    That the minutes of the Special Council Meeting held March 28, 2022 be adopted as circulated.

    Carried

At the April 19, 2021 Regular Council Meeting, Council called for nominees for 2022 Senior of Year. The Ministry of Seniors and Accessibility accordingly has awarded Anne Marontate as 2022 Senior of the Year in the Town of Essex in recognition of her outstanding contributions to our community. Mayor Meloche presented this award on behalf of the Town of Essex and made note of the contributions Anne has made to the Town including the many years that she was a part of the Communities in Bloom in the Town of Essex along with her commitment to the Rotary Club and her dedication to nursing.

RE: Plans for 2022 and the 2022/2023 Official Visitor Guide

Gordon Orr, Chief Executive Officer, presented the 2022/2023 Official Visitors Guide. He explained that Tourism Windsor-Essex Pelee Island is committed to enhancing the economy and quality of life through supporting industry development and individual operators, actively facilitating partner engagement, and effectively marketing our destination.

Mr. Orr explained the path to reopening has grown through social media as the website traffic increased by 18% since 2021, the digital services has seen gains in referral revenue and although the hotel occupancy remained static at 40% the average room rate increased by approximately $17 per room. He highlighted the new social media campaign that was introduced to have local individuals identify areas they like to visit, and the 2022 Destination Developing Marketing Plan addresses the areas of focus for food and drinks, arts and culture, outdoor adventure and entertainment.

Lynnette Bain, Vice President, outlined the new guides/activities including the vanished villages trail, the LGTB market audit lead by the Canadian Gay and Lesbian Chamber of Commerce, the Birding Guide, the Windsor-Essex Fishing Guide, the Paddling Guide, the Barrels, Bottles and Brews digital flight log and the Epic Wine Tasting Pass. She stated that the 2022 money and resources will be invested into marketing intelligence on visitors to obtain relevant date.

Jason Toner, Director of Marketing and Communications Tourism, explained the U.S. Drive Campaign partnership that encourages travel to Ontario and Designation Ontario which focuses on outdoor adventure, food and drinks to reach inbound travel from the province. He explained that the 2022-2023 Visitors Guide is back to a visitor's guide rather than a staycation guide and that the Ontario Staycation Tax Credit allows for any resident of Ontario to claim $200 per person and up to $400 per household in 2022.

Mr. Orr stated that the Annual General Meeting will be held June 16, 2022 at the Canadian Transportation Museum and Heritage Village.

  • R22-06-264
    Moved ByDeputy Mayor Bjorkman
    Seconded ByCouncillor Bowman

    That the presentation by Tourism Windsor Essex Pelee Island regarding the 2022/2023 Official Visitors Guide, be received.

    Carried

RE: Town of Essex 2021 Financial Statements

During the adoption of the published Agenda Council deferred Agenda Item 8.3 to the June 20, 2022 Regular Council Meeting.

RE: E.L.K. Energy Inc. 2021 Financial Statements and Annual Resolutions

Cynthia Swift, Lead Audit Engagement Partner, KPMG LLP., highlighted the general overview of the accounting methodology behind the financial statements and provided highlights from the 2021 Consolidated Financial Statements

Council asked Ms. Swift and Cheryl Tratechaud, Chief Financial Officer, Director Stakeholder Relations, E.L.K Energy Inc. various questions with respect to the financial statements.

  • R22-06-265
    Moved ByCouncillor Vander Doelen
    Seconded ByCouncillor Bowman

    That the presentation of the 2021 Consolidated Financial Statements of E.L.K. Energy Inc., by Cheryl Tratechaud, Chief Financial Officer, Director Stakeholders Relations, E.L.K. Energy Inc. and Cynthia Swift, Lead Audit Engagement Partner, KPMG LLP be received;

    That Council supports the signing of the annual resolutions of E.L.K. Energy Inc. appointing the Directors and KPMG as auditor; and

    That the Mayor be thereby authorized to sign the documents on behalf of The Corporation of the Town of Essex.

    Carried

RE: Essex Tourism Events Fund Application

  • R22-06-266
    Moved ByCouncillor Bowman
    Seconded ByDeputy Mayor Bjorkman

    That Economic Development Report-2022-09 entitled Essex Tourism Events Fund Application prepared by Nelson Silveira, Economic Development Officer dated June 6, 2022, be received;

    That Council approve the distribution of $1,000.00 of funding to the Harrow and Colchester South Chamber of Commerce from the Essex Tourism Events Fund; and

    That Council approve the distribution of $1,000.00 of funding to the Rotary Club of Essex from the Essex Tourism Events Fund.

    Carried

RE: Appointment of an Engineer under Section 76 of the Drainage Act to provide an updated assessment schedule for the Bondy No. 1 Drain

  • R22-06-267
    Moved ByCouncillor Matyi
    Seconded ByCouncillor Bondy

    That Drainage Report-2022-04 entitled Appointment of an Engineer under Section 76 of the Drainage Act to provide an updated assessment schedule for the Bondy No. 1 Drain prepared by Lindsay Dean, Drainage Superintendent dated May 16, 2022 be received; and

    That Council appoint N. J. Peralta Engineering Ltd. under Section 76 of the Drainage Act to provide an updated schedule of assessment for the Bondy No. 1 Drain in accordance to Section 22 of the Town of Essex Procurement By-law 2129.

    Carried

RE: Appointment of an Engineer under Section 78(5) of the Drainage Act to stabilize the road bank on the Richmond Drain

  • R22-06-268
    Moved ByDeputy Mayor Bjorkman
    Seconded ByCouncillor Matyi

    That Drainage Report-2022-06 entitled Appointment of an Engineer under Section 78(5) of the Drainage Act to stabilize the road bank on the Richmond Drain prepared by Lindsay Dean, Drainage Superintendent dated June 6, 2022 be received; and

    That Council is satisfied that the activity meets the criteria of Section 78(5) and appoint Rood Engineering Incorporated under Section 78(5) of the Drainage Act to provide the proposed minor improvements to the Richmond Drain to protect the 5th Concession Road.

    Carried

RE: King Street Parking Changes

  • R22-06-269
    Moved ByCouncillor Vander Doelen
    Seconded ByCouncillor Bondy

    That Operations Report-2022-02 entitled, King Street Parking Changes prepared by Norm Nussio, Manager, Operations and Drainage dated June 6, 2022 be received; and

    That Council authorize and direct Infrastructure Services to amend the parking by-law for King Street West between Erie Street North and Roseborough Road to move the permitted parking from the North side of King Street to the South side of King Street.

    Carried

RE: Results of Tender-Supply of Backhoe Loader 2022

  • R22-06-270
    Moved ByCouncillor Bowman
    Seconded ByCouncillor Verbeek

    That Operations Report-2022-05 entitled Results of Tender-Supply of Backhoe Loader 2022 prepared by Norm Nussio, Manager, Operations and Drainage dated June 6, 2022, be received; and

    That Council award Request for Tender- Supply of Backhoe Loader 2022 to Brandt Tractor Ltd.  in the amount of $192,326.40 including non-refundable harmonized sales tax.

    Carried

RE: Update on Free Menstrual Products at Two Recreational Facilities

  • R22-06-271
    Moved ByCouncillor Garon
    Seconded ByCouncillor Bondy

    That Parks and Facilities Report-2022-08 entitled Update on Free Menstrual Products at Two Recreational Facilities prepared by Jake Morassut, Director, Community Services, dated June 6, 2022 be received; and

    That Council direct Administration to continue to provide free menstrual products at the Essex Centre Sports Complex and Harrow and Colchester South Community Centre, to be funded through the yearly operating budget for each facility.

    Carried

RE: May 2022 Update on Short Term Rentals at Colchester Harbour

  • R22-06-272
    Moved ByCouncillor Vander Doelen
    Seconded ByCouncillor Matyi

    That Parks and Facilities Report-2022-09 entitled May 2022 Update on Short Term Rentals at Colchester Harbour prepared by Jake Morassut, Director, Community Services, dated June 6, 2022 be received for information.

    Carried

RE: Court of Revision: Hicks Drain, Replacement Bridge for Diab

  • R22-06-273
    Moved ByCouncillor Verbeek
    Seconded ByCouncillor Matyi

    That the following three (3) members of the Drainage Board: Kirk Carter, Percy Dufour and Janice Dougherty be appointed to sit as members of the Court of Revision to be convened for the Hicks Drain: Replacement Bridge for Diab, Geographic Township of Colchester South, Project REI2021D016 pursuant to the Report prepared by Gerard Rood, Professional Engineer, Rood Engineering Inc., and dated March 28, 2022 (hereinafter the “Report”), such Court of Revision to be scheduled for 5:00 pm on July 6, 2022; and

    That By-Law 2162 being a by-law to provide for the Hicks Drain: Replacement Bridge for Diab, Geographic Township of Colchester South, Project REI2021D016, be read a first and second time and be provisionally adopted on June 6, 2022.

    Carried

RE: Request to Name Alley between McAffee and Victoria, Ward 4

Council discussed an amendment to name the alley Meyer Alley as Brian Meyer owned a business in that area for 45 years.

  • R22-06-274
    Moved ByCouncillor Verbeek
    Seconded ByDeputy Mayor Bjorkman

    That Legal and Legislative Services Report-2022-27 entitled Request to Name Alley between McAffee and Victoria, Ward 4 prepared by Shelley Brown, Deputy Clerk dated June 6, 2022, be received;

    That Council authorize the naming of the alley between McAffee and Victoria in Harrow as Meyer Alley subject to no conflict in naming and that Morency be used as a potential name for the next street naming; and

    That public notice be given on the Town’s website in accordance with the Town of Essex Public Notice Policy No. 017.

    Councillor Bondy requested a recorded vote:

    VotersSupportOpposedConflict En
    Mayor MelocheX
    Councillor BondyX
    Deputy Mayor BjorkmanX
    Councillor BowmanX
    Councillor GaronX
    Councillor VerbeekX
    Councillor Vander DoelenX
    Councillor MatyiX
    Results800
    Carried (8 to 0)

Deputy Mayor Bjorkman provided a verbal report from the County Council meeting noting that Mayor Meloche brought forward a Notice of Motion for the County to be responsible for the financing of the organics program and the contract and financing of all garbage pickup in the County. He further reported that the corner of County Road 23 (Arner Townline) and County Road 20 now have red lights on the stop sign and Stop Ahead has been painted on the road. He explained that he and Mayor Meloche have talked to Administration at the County to inquire about a community safety zone at Colchester North Public School which is expected to be in place before the starting of the school year in September.

  • R22-06-275
    Moved ByDeputy Mayor Bjorkman
    Seconded ByCouncillor Matyi

    That the minutes of the Regular County Council Meeting held May 4, 2022 be received.

    Carried
  • R22-06-276
    Moved ByCouncillor Garon
    Seconded ByCouncillor Bowman

    That all of the correspondence listed in Agenda Item 13.1 be received and, where indicated, to further share such information with the community using suitable methods of communication.

    Carried

RE: Request to the Region of Waterloo to Consider Free Public Transportation on Election Days

RE:  Joint Board of Management Minutes of April 20, 2022

RE: Joint Board of Management Agenda of May 28, 2022 

RE: Ontario Must Build it Right the First Time

RE: Municipal Vote Notes

RE: Voluntary Russian Sanction Request

RE: Resignation of Ray Beneteau from the Committee of Adjustment

  • R22-06-277
    Moved ByCouncillor Bondy
    Seconded ByDeputy Mayor Bjorkman

    That a letter of appreciation be sent to Ray Beneteau thanking him for his time spent on the Committee of Adjustment.

    Carried

RE: Resignation of Phil Pocock from the Essex Municipal Heritage Committee

  • R22-06-278
    Moved ByDeputy Mayor Bjorkman
    Seconded ByCouncillor Matyi

    That a letter of appreciation be sent to Phil Pocock thanking him for his time spent on the Essex Municipal Heritage Committee.

    Carried

RE: Flag Request from St. Paul's Anglican Church for Windsor-Essex Pride Festival

  • R22-06-279
    Moved ByDeputy Mayor Bjorkman
    Seconded ByCouncillor Bowman

    That the request from St. Paul's Anglican Church for their flag to be flown at Town Hall on August 4, 2022 in support of Windsor-Essex Pride Festival in the Town of Essex be received and supported.

    Carried

RE: Endorsement of Active School Travel Charter for Windsor-Essex County

  • R22-06-280
    Moved ByDeputy Mayor Bjorkman
    Seconded ByCouncillor Matyi

    That the correspondence from County of Essex dated May 5, 2022 regarding endorsement of active school and travel school travel charter for Windsor-Essex County be received and supported; and if supported

    That a letter be sent to the Windsor-Essex County Health Unit as confirmation of the Town of Essex's support of the County of Essex's letter dated May 5, 2022.

    Carried
  • R22-06-281
    Moved ByCouncillor Vander Doelen
    Seconded ByCouncillor Verbeek

    That the Committee Meeting minutes listed in Agenda Item 14, together with any recommendations to Council noted therein, be received, approved and adopted as circulated.

    Carried
  • R22-06-282
    Moved ByDeputy Mayor Bjorkman
    Seconded ByCouncillor Bowman

    That the Bank Payments Report, including April 2022 cheque register, cheque number 54310 to cheque number 54388 and electronic funds transfer (EFT) payment number EFT006542 to EFT006714 inclusive in the amount of $2,145,250.17; the Preauthorized Payments for the month of April in the amount of $306,728.09; and Payroll for the month of April in the amount of $391,471.47, be ratified as submitted.

    Carried

Jake Morassut, Director, Community Services, explained that residents are able to report a problem through the Town of Essex website. He noted that the Town needs to repair damage and graffiti promptly to avoid further problems.

Mr. Morassut stated that there is a 10 PM curfew that is displayed on the park signage. He further stated that the Town will bring forward a public information campaign to encourage residents to report individuals in the parks after 10 PM and acts of vandalism.

Mr. Morassut stated that he is working with police to increase patrol and communication and when the offenders are caught to have the youth diversion program incorporated along with written warnings and trespass orders for public property.

Ms. Morassut lastly noted that the Parks and Recreation Master Plan includes park designs with good visibility by reducing small entrance ways, low shrubs, utilizing chain linked fences, properly placing the location of amenities and increasing lighting based on budgetary concerns. He explained that cameras are cost prohibitive and often do not provide clear images or may provide clear images that cannot be displayed based on the Youth Offenders Act.

  • R22-06-283
    Moved ByCouncillor Garon
    Seconded ByCouncillor Bondy

    That Council direct Administration to look into a means of better protecting our public parks and Town owned properties from graffiti and other vandalism through design strategies that minimalizes opportunity.

    Carried

Councillor Bondy noted the ongoing parking issues at McAffee Street in relation to a blocked driveway (Ward 4) and Victor Street in relation to blocking a fire hydrant (Ward 1) and stated that the parking issues in this area needs to be enforced

Kevin Girard, Director, Infrastructure Services stated that the Parking By-Law does not permit parking within 10 feet of a fire hydrant and is enforceable and that the OPP has the ability to enforce set parking fines under the Parking By-Law.

Councillor Bondy withdrew her Notice of Motion.

That Council discuss the difficulty some farmers in Ward 3 have been encountering while trying to get raw water lines and other infrastructure approved for their food growing operations.

That Council direct Administration to review the feasibility of developing a regulation/by-law limiting storage of any type/classification of fireworks in any one location that totals in excess of 100lbs for not longer than 3 months from the date of delivery into the Town of Essex. All Provincial and Federal regulations would still apply to the manner in which these fireworks need to be stored.

That a "Caution Children Playing" sign be added on Morris Drive due to the fact that there is a park on Morris Drive and residents are requesting a sign there.

Whereas, the cost of gasoline is becoming unaffordable to the average family/person;


And whereas, many students have difficulty with regular and affordable transportation back and forth for schooling opportunities;


And whereas, the Town of Essex is committed to be environmentally responsible and wanting to reduce traffic congestion;


And whereas, there is potential Provincial funding available for a large portion of the cost of transit service;


And whereas, transit from the Windsor area to Colchester would complement our Tourism strategy for that region;


Therefore, that the Town Council direct Administration include $60,000 in the 2023 budget for a consultant to prepare a document on the feasibility, funding, and operational process to securing public transit for a route from St. Clair College, up County Road 11 (Walker Rd), with stops at Paquette Corners, McGregor and Harrow, and furthermore travels down County Road 13 (Erie Rd) to Colchester for a last stop and then back down the same Corridor returning to St. Clair College.

That the sidewalk slated for Morris Drive be put on hold and a review be taken to see if an active transportation trail be placed on the same side as the drainage retention pond.

That Essex Council send a letter to the Province of Ontario and the Federal Government to share concerns of behalf of residents with the increase in the price of gasoline.  

Mayor Meloche stated that the Town of Essex is going to formally recognize significant milestones for anniversaries (25, 50, 60 and 75 years of marriage) and birthdays (75, 80, 85, 90, or 100 years or more) with a congratulatory announcement at Regular Council Meetings along with a certificate signed by the Mayor. 

19.

Being a by-law to confirm the proceedings of the May 16, 2022, Regular Meeting of Council of the Corporation of the Town of Essex

  • R22-06-284
    Moved ByDeputy Mayor Bjorkman
    Seconded ByCouncillor Garon

    That By-Law 2158 being a by-law to confirm the proceedings of the May 16, 2022, Regular Meeting of Council of The Corporation of the Town of Essex be read a third time and finally passed on June 6, 2022.

    Carried

Being a by-law to Temporarily delegate certain authorities during a “Lame Duck” Council Period

  • R22-06-285
    Moved ByCouncillor Vander Doelen
    Seconded ByCouncillor Matyi

    That By-Law 2157 being a by-law to Temporarily delegate certain authorities during a “Lame Duck” Council Period be read a third time and finally passed on June 6, 2022.

    Carried

Being a by-law to provide Rules of Procedure for the Conduct of Meetings of the Municipal Council and its Committees and Boards

  • R22-06-286
    Moved ByDeputy Mayor Bjorkman
    Seconded ByCouncillor Verbeek

    That By-Law 2159 Being a by-law to provide Rules of Procedure for the Conduct of Meetings of the Municipal Council and its Committees and Boards be read a third time and finally passed on June 6, 2022.

    Carried

RE: 2022 Pathway to Potential Service Contract


Being a by-law to authorize the execution of an Agreement between The Corporation of the Town of Essex and The Corporation of the City of Windsor

  • R22-06-287
    Moved ByCouncillor Bowman
    Seconded ByCouncillor Garon

    That By-Law 2165 being a by-law to authorize the execution of an Agreement between The Corporation of the Town of Essex and The Corporation of the City of Windsor be read a first, a second, and a third time and finally passed on June 6, 2022.

    Carried

Being a by-law to enter into an Agreement between GFL Environmental Inc. and The Corporation of the Town of Essex for garbage and refuse collection

  • R22-06-288
    Moved ByCouncillor Vander Doelen
    Seconded ByCouncillor Verbeek

    That By-Law 2166 being a by-law to enter into an Agreement between GFL Environmental Inc. and The Corporation of the Town of Essex for garbage and refuse collection be read a first, a second and a third time and finally passed on June 6, 2022.

    Carried

Being a by-law to confirm the proceedings of the June 6, 2022, Regular Meeting of Council of the Corporation of the Town of Essex

  • R22-06-289
    Moved ByDeputy Mayor Bjorkman
    Seconded ByCouncillor Matyi

    That By-Law 2161 being a by-law to confirm the proceedings of the June 6, 2022, Regular Meeting of Council of The Corporation of the Town of Essex be read a first and a second time and provisionally adopted on June 6, 2022.

    Carried
  • R22-06-290
    Moved ByDeputy Mayor Bjorkman
    Seconded ByCouncillor Bondy

    That the meeting be adjourned at 7:55 PM.

    Carried
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