Regular Council Meeting Agenda

Monday, June 20, 2022 at 6:00 P.m. - 9:00 P.m.

Location: Essex Municipal Building, 33 Talbot Street South or by livestream at https://www.youtube.com/user/EssexOntario

​Accessible formats or communication supports are available upon request. Please contact the Clerk’s Office at [e-mail] or 519-776-7336 extension 1100 or 1101.

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1.

Call to Order

2.

National Anthem

3.

Land Acknowledgement

We acknowledge that this land is the traditional territory of the Three Fires Confederacy of First Nations (comprised of the Ojibway, the Odawa, and the Potawatomi Peoples), and of the Huron-Wendat Peoples. We value the significant historical and contemporary contributions of local and regional First Nations and all of the Original Peoples of Turtle Island who have been living and working on the land from time immemorial.

4.

Closed Meeting Report

5.

Declarations of Conflict of Interest

6.

Adoption of Published Agenda

6.1

Regular Council Meeting Agenda for June 20, 2022

• That the published agenda for the June 20, 2022 Regular Council Meeting be adopted as presented / amended.

7.

Adoption of Minutes

7.1

Regular Council Meeting Minutes for June 6, 2022

• That the minutes of the Regular Council Meeting held June 6, 2022 be adopted as circulated.

8.

Public Presentations

8.1

Glen Mills, Troy Labidie and Andrew Kawala

RE: Outstanding Issues in Townsview Estates

• That the delegation by Glen Mills, Troy Labidie and Andrew Kawala regarding outstanding issues in Townsview Estates be received.

8.2

Peter Valente, President,1849749 Ontario Limited

RE: Addressing Complaints from Homeowners in Townsview Subdivision

• That the delegation by Peter Valente be received.

8.3

Cynthia Swift, Lead Audit Engagement Partner, KPMG LLP

RE: Town of Essex 2021 Financial Statements

• That the presentation of the 2021 Audited Financial Statements for the Town of Essex by Cynthia Swift, Lead Audit Engagement Partner, KPMG LLP, be received; and

  That the 2021 Audited Financial Statements for the Town of Essex, be adopted as presented.

8.4

Gloria Cavenago and Linda Jeffery, Magnolia Ranch

RE: Request for a Temporary Noise Permit under Noise Control By-Law 2038 at 178 County Road 50, Harrow (Magnolia Ranch)

• That the delegation by Gloria Cavenago and Linda Jeffery regarding a request for a temporary noise permit under Noise Control By-Law 2038 at 178 County Road 50, Harrow (Magnolia Ranch) be received; and

  That the request for a temporary noise permit providing for an exemption from Noise By-Law 2038 be approved/not approved

9.

Unfinished Business

10.

Reports from Administration

10.1

 Community Services-2022-03

RE: HIGH FIVE® Accreditation Verification

Recommended Action:

• That Community Services Report-2022-03 entitled HIGH FIVE® Accreditation Verification prepared by Cynthia Cakebread, Manager Recreation and Culture dated June 20, 2022, be received; and

  That the HIGH FIVE® Accreditation Verification information be received for Council and public information.

10.2

Community Services-2022-11

RE: Special Event Notice – Essex Fun Fest Car Show Road Closure – July 9, 2022

Recommended Action:

• That Community Services Report-2022-11 entitled Special Event Notice – Essex Fun Fest Car Show Road Closure– July 9, 2022 prepared by Jake Morassut, Director, Community Services, dated June 20, 2022 be received; and

  That Council approve closing the Eastbound Lane on Fairview Avenue West between Hanlan Street and Talbot Street South in Essex Centre between 11:00 AM and 5:00 PM for the Essex Fun Fest Car Show.

10.3

 Community Services-2022-12

RE: Special Event Notice – Harrow Chamber Open Streets – June 24, 2022

Recommended Action:

• That Community Services Report-2022-12 entitled Special Event Notice – Harrow Chamber Open Streets – June 24, 2022 prepared by Jake Morassut, Director, Community Services, dated June 20, 2022 be received;

  That Council approve the granting of a temporary noise permit under Noise Control By-Law No. 2038 from 4:00 PM to 8:00 PM on Friday June 24, 2022 to accommodate the entertainment for the Harrow Chamber Open Streets event; and

  That Council approve the closure of King Street between 44 King Street (OPP Station) and Erie Street, with Queen Street to McAffee throughway remaining open, between 4:00 PM and 8:00 PM for the Harrow Chamber Open Streets.

10.4

Community Services-2022-14

RE: Special Events Resource Team (SERT) – June Update

Recommended Action:

• That Community Services Report-2022-14 entitled Special Event Resources Team (SERT) – June Update prepared by Jake Morassut, Director, Community Services, dated June 20, 2022 be received.

10.5

Economic Development-2022-10

RE: My Main Street Local Business Accelerator Program

Recommended Action:

• That Economic Development Report-2022-10 entitled My Main Street Accelerator Program prepared by Nelson Silveira, Economic Development Officer dated June 20, 2022, be received.

10.6

Economic Development-2022-11

RE: Building Report and Development Overview May 2022

Recommended Action:

• That Economic Development Report-2022-11 entitled Building Report and Development Overview May 2022 prepared by Nelson Silveira, Economic Development Officer dated June 20, 2022, be received for information.

10.7

 Development Services-2022-09

RE: Development Standards Manual Capital Budget

Recommended Action:

• That Development Services Report-2022-09 entitled Development Standards Manual Capital Budget prepared by Lori Chadwick, Director, Development Services, dated June 20, 2022 be received; and

  That Council approve the additional expenditure of $6,500.00 for PZ-19-0007 for the Development Standards Manual and that the overage be funded from the Public Works Contingency Reserve, thereby bringing the total budget for PZ-19-0007 to $86,076.00.

10.8

Parks and Facilities-2022-10

RE: Request for Additional Funds for the Replacement of Rink Netting at Essex Centre Sports Complex

Recommended Action: 

• That Parks and Facilities Report-2022-10 entitled Request of Additional Funds for the Replacement of Rink Netting at Essex Centre Sports Complex, prepared by Jake Morassut, Director, Community Services dated June 20, 2022 be received; and

  That Council approve an additional $1,470.78 to be funded from the Asset Management Reserve for capital project CS-22-0044 Replace Rink Netting at Essex Centre Sports Complex.

10.9

Parks and Facilities-2022-11

RE: Request for Additional Funds for the Replacement of Rink Netting at the Harrow and Colchester South Community Centre

Recommended Action:

• That Parks and Facilities Report-2022-10 entitled Request of Additional Funds for the Replacement of Rink Netting at the Harrow and Colchester South Community Centre, prepared by Jake Morassut, Director, Community Services dated June 20, 2022 be received; and

  That Council approve an additional $3,512.06 to be funded from the Asset Management Reserve for capital project CS-22-0040 Harrow Arena Spectator Netting.

10.10

Planning-2022-15

RE: Site Plan Control Approval for 0 Parnell Street (Applicant: McGregor Development Corporation), Ward 2

Recommended Action:

• That Planning Report-2022-15 entitled Site Plan Control Approval for 0 Parnell Street (Applicant: McGregor Development Corporation), Ward 2 prepared by Rita Jabbour, RPP, Manager, Planning Services dated June 20, 2022 be received;

  That By-Law 2163, Being a by-law to enter into a Site Plan Control Agreement with McGregor Development Corporation for the development of a 116 unit multiple dwelling at the lands located at 0 Parnell Street in the McGregor Hamlet (Ward 2) be read a first, a second and a third time and finally passed June 20, 2022; and

  That it is recommended that at the end of fiscal year 2022; any budget overage for the waiver of development charges be temporarily funded from the Landfill Reserve and repaid with taxation revenue from growth for the 2023 budget and onwards (if necessary).

10.10.1

By-Law 2163

10.11

Planning-2022-19

RE: Bill 109 (More Homes for Everyone Act, 2022) - Changes to the Planning Act Affecting Site Plan Control Approval

Recommended Action:

• That Planning Report-2022-19 entitled Bill 109 (More Homes for Everyone Act, 2022) Changes to the Planning Act Affecting Site Plan Control Approval prepared by Rita Jabbour, RPP, Manager, Planning Services dated June 20, 2022 be received; and

  That By-Law 2177 being a by-law to amend By-Law 1924, being a by-law to Delegate the Duties and Powers of the Council of the Town of Essex, to delegate approval of plans and drawings respecting applications for Site Plan Control and Site Plan Control Amendments, be read a first, a second and a third time and finally passed on June 20, 2022.

10.11.1

By-Law 2177

10.12

Finance and Business Services-2022-07

RE: 2023 Essex Open Budget Plan

Recommended Action:

• That Finance and Business Services Report-2022-07 entitled 2023 Essex Open Budget prepared by Katelynn Giurissevich, Director, Corporate Services dated June 20, 2022 be received; and

  That Council endorse the 2023 Open Budget Plan.

10.13

Legal and Legislative Services-2022-25

RE: Sidewalk Patio By-Law 2160

Recommended Action:

• That Legal and Legislative Services Report-2022-25 entitled Sidewalk Patio By-Law prepared by Maja Bakalic, Assistant Manager Legal and Licensing dated June 20, 2022 be received; and

  That By-Law 2160, Being a By-Law to regulate the use of sidewalk patios within geographical boundaries of the Town of Essex be read a first, a second and a third time and be finally passed June 20, 2022.

10.13.1

By-Law 2160

11.

Reports from Youth Members

12.

County Council Update

12.1

Essex County Council Regular Meeting Minutes - May 18, 2022

• That the minutes of the Regular County Council Meeting held May 18, 2022 be received.

13.

Correspondence

13.1

Correspondence to be received

• That all of the correspondence listed in Agenda Item 13.1 be received and, where indicated, to further share such information with the community using suitable methods of communication.

13.1.1

Community School Alliance

RE: Virtual Annual Meeting - Tuesday August 9, 2022 at 7:00 PM 

13.1.2

Town of Fort Erie

RE: Federal Government’s Plans to Tax Vacant Foreign Owned Properties

13.1.3

Town of Fort Erie

RE: Bidding Wars on Apartment Rentals

13.1.4

Town of Fort Erie

RE: Voluntary Russian Sanction Request

13.1.5

Municipal Engineers Association

RE: The Retention of Professional Engineers at Ontario Municipalities

13.1.6

Community Living Essex

RE: Charity Golf Classic

13.2

Correspondence to be considered for receipt and support

14.

Committee Meeting Minutes

• That the Committee Meeting minutes listed in Agenda Item 14, together with any recommendations to Council noted therein, be received, approved and adopted as circulated.

14.1

Essex Centre Business Improvement Area Board - April 12, 2022

14.2

Essex Centre Business Improvement Area Board - May 10, 2022

14.3

Essex Accessibility Advisory Committee - May 11, 2022

15.

Financial

16.

New Business

17.

Notices of Motion

17.1

The following Notice of Motion was presented at the June 6, 2022 Regular Council Meeting and is being brought forward this evening for Council's consideration:

17.1.1

Councillor Vander Doelen

• Moved by Councillor Vander Doelen

  That Council discuss the difficulty some farmers in Ward 3 have been encountering while trying to get raw water lines and other infrastructure approved for their food growing operations.

17.1.2

Mayor Meloche

• Moved by Mayor Meloche

  That Council direct Administration to review the feasibility of developing a regulation/by-law limiting storage of any type/classification of fireworks in any one location that totals in excess of 100lbs for not longer than 3 months from the date of delivery into the Town of Essex. All Provincial and Federal regulations would still apply to the manner in which these fireworks need to be stored.

17.1.3

Councillor Bondy

• Moved by Councillor Bondy

  That a "Caution Children Playing" sign be added on Morris Drive due to the fact that there is a park on Morris Drive and residents are requesting signage.

17.1.4

Mayor Meloche

• Moved by Mayor Meloche

  Whereas, the cost of gasoline is becoming unaffordable to the average family/person;

  And whereas, many students have difficulty with regular and affordable transportation back and forth for schooling opportunities;

  And whereas, the Town of Essex is committed to be environmentally responsible and wanting to reduce traffic congestion;

  And whereas, there is potential Provincial funding available for a large portion of the cost of transit service;

  And whereas, transit from the Windsor area to Colchester would complement our Tourism strategy for that region;

  Therefore, that the Town Council direct Administration include $60,000 in the 2023 budget for a consultant to prepare a document on the feasibility, funding, and operational process to securing public transit for a route from St. Clair College, up County Road 11 (Walker Road), with stops at Paquette Corners, McGregor and Harrow, and furthermore travels down County Road 13 (Erie Road) to Colchester for a last stop and then back down the same Corridor returning to St. Clair College.

17.1.5

Councillor Bondy

• Moved by Councillor Bondy

  That the sidewalk slated for Morris Drive be put on hold and a review be taken to see if an active transportation trail can be placed on the same side as the drainage retention pond.

17.1.6

Councillor Bondy

• Moved by Councillor Bondy

  That Essex Council send a letter to the Province of Ontario and the Federal Government to share concerns of behalf of residents with the increase in the price of gasoline.  

17.2

The Following Notice of Motion is being presented this evening and will be brought forward for for Council's consideration at the July 4, 2022 Regular Council Meeting:

17.2.1

Councillor Bondy

That Essex Council invite both Hydro One and E.L.K Energy to a Special Council meeting to have a public discussion about the causes and the solutions to the ongoing power flickers and outages in the municipality of Essex.

18.

Reports and Announcements from Council Members

19.

By-Laws

19.1

By-Laws that require a third and final reading

19.1.1

By-Law 2161

Being a by-law to confirm the proceedings of the June 6, 2022, Regular Meeting of Council of the Corporation of the Town of Essex

• That By-Law 2161 being a by-law to confirm the proceedings of the June 6, 2022, Regular Meeting of Council of The Corporation of the Town of Essex be read a third time and finally passed on June 20, 2022.

19.2

By-Laws that require a first, second, third and final reading

19.3

By-Laws that require a first and second reading

19.3.1

By-Law 2170

Being a by-law to confirm the proceedings of the June 20, 2022, Regular Meeting of Council of the Corporation of the Town of Essex

• That By-Law 2170 being a by-law to confirm the proceedings of the June 20, 2022, Regular Meeting of Council of the Corporation of the Town of Essex be read a first and a second time and provisionally adopted on June 20, 2022.

20.

Adjournment

• That the meeting be adjourned at [TIME].

21.

Future Meetings

21.1

Monday, July 4, 2022 - 5:00 - 6:00 PM Special Council Meeting

RE: Consideration of the Adoption of a Sign By-Law

Location: 33 Talbot Street South
Livestream Available at www.youtube.com/Essex/Ontario

21.2

Monday, July 4, 2022 - 6:00 - 9:00 PM Regular Council Meeting

Location: 33 Talbot Street South
Livestream Available at www.youtube.com/Essex/Ontario

21.3

Monday, July 18, 2022 - 5:00 - 6:00 PM Special Council Meeting

RE: Asset Management Plan Update

Location: 33 Talbot Street South
Livestream Available at www.youtube.com/Essex/Ontario

21.4

Monday, July 18, 2022 - 6:00 - 9:00 PM Regular Council Meeting

Location: 33 Talbot Street South
Livestream Available at www.youtube.com/Essex/Ontario