Regular Council Meeting Agenda

Monday, April 03, 2023 at 6:00 P.m. - 9:00 P.m.

Location: Essex Municipal Building, 33 Talbot Street South and by livestream at https://www.youtube.com/user/EssexOntario

​Accessible formats or communication supports are available upon request. Please contact the Clerk’s Office at [e-mail] or 519-776-7336 extension 1100 or 1101.

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1.

Call to Order

2.

Land Acknowledgement

We acknowledge that this land is the traditional territory of the Three Fires Confederacy of First Nations (comprised of the Ojibway, the Odawa, and the Potawatomi Peoples), and of the Huron-Wendat Peoples. We value the significant historical and contemporary contributions of local and regional First Nations and all of the Original Peoples of Turtle Island who have been living and working on the land from time immemorial.

3.

National Anthem

4.

Closed Meeting Report

• March 23, 2023
• April 3, 2023

5.

Declarations of Conflict of Interest

6.

Adoption of Published Agenda

6.1

Regular Council Meeting Agenda for April 3, 2023

• That the published agenda for the April 3, 2023 Regular Council Meeting be adopted as presented / amended.

7.

Adoption of Minutes

7.1

Regular Council Meeting Minutes for March 20, 2023

• That the minutes of the Regular Council Meeting held March 20, 2023 be adopted as circulated.

7.2

Special Council Meeting Minutes for March 20, 2023

RE: To Consider a Proposed Draft Plan of Subdivision

• That the minutes of the Special Council Meeting held March 20, 2023 be adopted as circulated.

8.

Public Presentations

8.1

Rodney Ferriss, 3300 County Road 20

RE: Road Name Change

• That the delegation by Rodney Ferriss, 3300 County Road 20 regarding changing the name of Concession Road 7 in the Town of Essex be received.

8.2

Councillor Garon and Councillor McGuire-Blais

RE: Update on Festival and Events Ontario ("FEO") Conference

• That the update regarding the Festival and Events Ontario Conference presented by Councillor Garon and Councillor McGuire-Blais, be received.

9.

Unfinished Business

10.

Reports from Administration

10.1

Community Services-2023-03

RE: Special Event Notice – McGregor Music Festival – June 11, 2023

Recommended Actions:

• That Community Services Report-2023-03 entitled Special Event Notice – McGregor Music Festival – June 11, 2023, prepared by Jake Morassut, Director, Community Services, dated April 3, 2023 be received;

  That Council approve a temporary noise exemption in accordance with Noise By-Law #2038 from 11:00 AM to 8:00 PM on Sunday June 11, 2023, at Co-An Park to accommodate the entertainment for the McGregor Music Festival; and

  That Council approve the McGregor Music Festival for Significant Event Status for the purposes of applying for their Special Occasion Permit (SOP) for their event on June 11, 2023.

10.2

Community Services-2023-04

RE: Special Event Notice – Essex Fun Fest – July 6 to 9, 2023

Recommended Actions:

• That Community Services Report-2023-04 entitled Special Event Notice – Essex Fun Fest – July 6 to 9, 2023 prepared by Jake Morassut, Director, Community Services, dated April 3, 2023, be received;

  That Council approve a temporary noise exemption under Noise By-Law #2038 from 3:00 PM to 1:00 AM on Thursday July 6, 2023, from 11:00 AM to 1:00 AM on Friday July 7, 2023, from 11:00 AM to 1:00 AM on Saturday July 8, 2023, and from 11:00AM until 6:00PM on Sunday July 9, 2023, at the Essex Centre Sports Complex to accommodate the entertainment for the Essex Fun Fest;

  That Council approve closing Fairview Avenue West between 360 Fairview Avenue West (Essex Civic Centre) and Hanlan Street, and Hanlan Street from Fairview Avenue West to Victoria Street in Essex Centre between 10:00 AM and 11:00 AM for the Essex Fun Fest Parade with the lineup prior to the event taking place at the Essex Civic Centre; and

  That Council approve the Essex Fun Fest for Significant Event Status for the purposes of applying for their Special Occasion Permit (SOP) for their event on July 6 to 9, 2023.

10.3

Community Services-2023-05

RE: Special Events Resource Team (SERT) Update

Recommended Action:

• That Community Services Report-2023-05 entitled Special Event Resources Team (SERT) Update prepared by Jake Morassut, Director, Community Services, dated April 3, 2023, be received.

11.

Reports from Youth Members

12.

County Council Update

13.

Correspondence

13.1

Correspondence to be received

• That all of correspondence listed in Agenda Item 13.1 be received and, where indicated, to further share such information with the community using suitable methods of communication.

13.1.1

Ministry of Municipal Affairs and Housing

RE: More Homes Built Faster Act, 2022

13.1.2

Township of Lucan Biddulph

RE: Future accuracy of permanent Register of Electors

13.1.3

The Corporation of the Town of Cobourg

RE: Homelessness and Unsheltered Persons

13.1.4

Ministry of Natural Resources and Forestry

RE: Amendments to Ontario Regulation 161/17 under the Public Lands Act

13.1.5

Municipality of Dutton Dunwich

RE: Letter of Support regarding taxation of Short-Term Rental Units

13.1.6

E.L.K Energy Incorporated and Entegrus

RE: Management Services Agreement between E.L.K Energy Inc. and Entegrus Inc.

13.1.7

Attorney General

RE: Modernization initiatives in Ontario's Provincial Offences Act ("POA") courts

13.2

Correspondence to be considered for receipt and support

14.

Committee Meeting Minutes

• That the Committee Meeting minutes listed in Agenda Item 14, together with any recommendations to Council noted therein, be received, approved and adopted as circulated.

14.1

Business Improvement Area ("BIA") Meeting Minutes - February 21, 2023

14.2

Committee of Adjustment Meeting Minutes

14.2.1

November 14, 2023

14.2.2

February 14, 2023

14.3

Arts, Culture and Tourism Committee Meeting Minutes - February 8, 2023

15.

Financial

16.

New Business

17.

Notices of Motion

18.

Reports and Announcements from Council Members

19.

By-Laws

19.1

By-Laws that require a third and final reading

19.1.1

By-Law 2232

RE: Being a by-law to confirm the proceedings of the March 20, 2023 Regular Meeting of Council of the Corporation of the Town of Essex.

• That By-Law Number 2232 being a by-law to confirm the proceedings of the March 20, 2023 Regular Meeting of Council of the Corporation of the Town of Essex be read a third time and finally passed on April 3, 2023.

19.2

By-Laws that require a first, second, third and final reading

19.2.1

By-Law 2233

RE: Being a by-law to enter into an Agreement with Ann Bezaire to perform the duties of Superintendent and Caretake for certain cemeteries in the Town of Essex

• That By-Law Number 2233 being a by-law to enter into an Agreement with Ann Bezaire to perform the duties of Superintendent and Caretaker for certain cemeteries in the Town of Essex be read a first, a second and a third time and finally passed on April 3, 2023.

19.2.2

By-Law 2239

RE: Being a by-law to appoint a Director, Legal and Legislative Services/Clerk for the Town of Essex

• That By-Law Number 2239 being a by-law to appoint a Director, Legal and Legislative Services/Clerk for the Town of Essex be read a first, a second, and a third time and finally passed on April 3, 2023.

19.3

By-Laws that require a first and second reading

19.3.1

By-Law 2238

RE: Being a by-law to confirm the proceedings of the April 3, 2023 Regular Meeting of Council of the Corporation of the Town of Essex

• That By-Law Number 2238 being a by-law to confirm the proceedings of the April 3, 2023 Regular Meeting of Council of the Corporation of the Town of Essex be read a first and a second time and provisionally adopted on April 3, 2023.

20.

Adjournment

• That the meeting be adjourned at [TIME].
  

21.

Future Meetings

21.1

Monday, April 17, 2023 5:00 PM - 6:00 PM Special Council Meeting

RE: Discussion with Hydro One Representatives

Location: 33 Talbot Street S., Essex, ON N8M 1A8

Livestream available at: https://www.youtube.com/EssexOntario

21.2

Monday, April 17, 2023 6:00 PM - 9:00 PM Regular Council Meeting

Location: 33 Talbot Street S., Essex, ON N8M 1A8

Livestream available at: https://www.youtube.com/EssexOntario