The Corporation of the Town of Essex

Regular Council Meeting Minutes

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Location: Essex Municipal Building, 33 Talbot Street South and by livestream at https://www.youtube.com/user/EssexOntario
Present:
  • Mayor Sherry Bondy
  • Deputy Mayor Rob Shepley
  • Ward 1 Councillor Joe Garon
  • Ward 1 Councillor Katie McGuire-Blais
  • Ward 2 Councillor Kim Verbeek
  • Ward 3 Councillor Brad Allard
  • Ward 3 Councillor Jason Matyi
  • Ward 4 Councillor Rodney Hammond
Also Present:
  • Doug Sweet, Chief Administrative Officer
  • Joseph Malandruccolo, Director, Legal and Legislative Services/Clerk
  • Jake Morassut, Director, Community Services
  • Kate Giurissevich, Director, Corporate Services
  • Lori Chadwick, Director, Development Services
  • Kevin Girard, Director, Infrastructure Services
  • Kevin Carter, Manager, Building Services/Chief Building Official
  • Nelson Silveira, Manager, Economic Development
  • Cynthia Cakebread, Manager, Recreation and Culture
  • Vince Murphy, Assistant Manager, Parks and Facilities
  • Cassandra Roy, Legislative Clerk
  • Colin Pyne, Youth Council Member
  • Lauryn Smith, Youth Council Member

​Accessible formats or communication supports are available upon request. Please contact the Clerk’s Office at [email protected] or 519-776-7336 extension 1100 or 1101.


Mayor Bondy called the meeting to order at 6:00 PM.

We acknowledge that this land is the traditional territory of the Three Fires Confederacy of First Nations (comprised of the Ojibway, the Odawa, and the Potawatomi Peoples), and of the Huron-Wendat Peoples. We value the significant historical and contemporary contributions of local and regional First Nations and all of the Original Peoples of Turtle Island who have been living and working on the land from time immemorial.

Deputy Mayor Shepley declared a conflict of interest pertaining to Agenda Item 10.10.

  • R24-06-212
    Moved ByDeputy Mayor Shepley
    Seconded ByCouncillor Matyi

    That the published agenda for the June 3, 2024 Regular Council Meeting be adopted with the following amendment:

    1. That Agenda Item 10.1.1 and 10.1.2 be added to allow for delegations by Debbie Ramsay, Dean Martin, and David Keller as it relates to the Fill and Grade By-Law Amendments in Item 10.1.

    Carried
  • R24-06-213
    Moved ByCouncillor Hammond
    Seconded ByCouncillor Garon

    That the minutes of the Regular Council Meeting held April 15, 2024 be adopted as circulated.

    Carried

RE: Site-Specific Zoning Amendment Application for the Property at 206 Chester Road

  • R24-06-214
    Moved ByCouncillor Allard
    Seconded ByCouncillor Matyi

    That the minutes of the Special Council Meeting held April 15, 2024 be adopted as circulated.

    Carried

RE: Integrity Commissioner

  • R24-06-215
    Moved ByDeputy Mayor Shepley
    Seconded ByCouncillor Hammond

    That the minutes of the Special Council Meeting held April 15, 2024 be adopted as circulated.

    Carried

RE: 2023 Annual Progress Reports on the implementation of the Essex Region Source Protection Plan

Katie Stammler, Water Quality Scientist/Source Water Protection Project Manager, Essex Region Conservation Authority (ERCA) provided a brief overview of the Source Water Protection in the Essex Region and highlighted the results of the 2023 Annual Progress Report. She noted that ERCA is undergoing a full review of the Source Water Protection Plan (Section 36 Update) to amend the policies in the plan as well as some technical work which will be submitted to the Ministry for review and at the end of 2024 ERCA will have public consultation.

  • R24-06-216
    Moved ByDeputy Mayor Shepley
    Seconded ByCouncillor Hammond

    That the delegation by Katie Stammler, Water Quality Scientist/Source Water Protection Project Manager, Essex Region Conservation Authority be received.

    Carried

RE: Fill and Grade By-Law Amendments

Lori Chadwick, Director, Development Services, explained that at the Regular Council Meeting on March 4, 2024, Council directed Administration to report back to Council on the feasibility of either repealing or amending By-law 1799 to prevent further large-scale fill sites in Essex. Director Chadwick stated that repealing the by-law is not recommended as a by-law provides the ability to set limitations and restrictions which can explicitly state what is permitted/prohibited. She noted that Administration recommends that Council amend the by-law to prevent large-scale fill sites by imposing a restriction of no more than 1,200 cubic metres of fill on a property over its lifetime and adding the lot-grading plan as required as a part of an application for a Fill and Grade Permit. She noted that if this amendment is approved Administration recommends imposing a flat rate for the application fee along with a security deposit. She further noted that this does not apply to properties where a building permit has been issued for construction of a new building or structure.

Director Chadwick stated that Council asked Administration to review the possibility of terminating the three current large-scale fill permits and due to liability issues Administration recommends allowing the sites to continue operating until their expiry date. She advised that if one of these fill and grade property owners wish to apply for a new fill and grade permit, they would require a site-specific exemption.

Council heard from the delegates and asked various questions to Administration pertaining to the by-law amendments.

Councillor Verbeek requested a recorded vote:

  • R24-06-217
    Moved ByCouncillor Verbeek
    Seconded ByCouncillor Hammond

    That Development Services Report-2024-05 entitled Fill and Grade By-Law Amendments prepared by Lori Chadwick, Director, Development Services dated June 3, 2024 be received; and

    That By-Law 2336, Being a By-Law to Amend By-Law 1799, the Fill and Grade By-Law for the Town of Essex, be amended as revised by the Clerk to reflect Council's intention be read a first, a second, and a third time and finally passed on June 3, 2024.

    VotersSupportOpposedConflictRegrets
    Mayor BondyX
    Councillor GaronX
    Councillor VerbeekX
    Councillor MatyiX
    Councillor McGuire-BlaisX
    Councillor HammondX
    Deputy Mayor ShepleyX
    Councillor AllardX
    Results8000
    Carried (8 to 0)

Debbie Ramsay reiterated her continued concerns with the large fill and grade sites which cause extensive dust, noise, traffic and flooding of her crops which has resulted in a loss of revenue. She noted that the current amendment still allows for grade to be higher than the neighbouring property and requested that the new amendment include a retaining wall paid for at the owner's expense.

Dean Martin explained the nature of farming and stated that the large fill and grade site on Walker Road is destroying the agricultural land. He stated that the new amendment should have a section regarding preservation of farmland as fill on an entire 100-acre farm is destroying the property and creating a dump site.

David Keller explained that his family has multiple properties surrounding the large-scale fill site on Walker Road and he has concerns with dirt and pollution. He stated that this large-scale fill site should be stopped prior to the expiry date of the permit.

RE: Essex Tourism Events Fund Application

  • R24-06-218
    Moved ByCouncillor McGuire-Blais
    Seconded ByCouncillor Allard

    That Economic Development Report-2024-05 entitled Essex Tourism Events Fund Application prepared by Nelson Silveira, Manager, Economic Development dated June 3, 2024, be received; and

    That Council approve the distribution of $1,000.00 of funding to the Rotary Club of Essex from the Essex Tourism Events Fund.

    Carried

RE: County Road 50 Tourism Promotion

Nelson Silveira, Manager, Economic Development, provided an overview of the initiatives to support tourism for businesses affected by the closure of County Road 50. 

  • R24-06-219
    Moved ByCouncillor Matyi
    Seconded ByCouncillor Garon

    That Economic Development Report-2024-06 entitled County Road 50 Tourism Promotion prepared by Nelson Silveira, Manager, Economic Development dated June 3, 2024 be received for information.

    Carried

RE: Little Drain and Extension: Replacement Bridge for Thompson (2380 County Road 20 West)

  • R24-06-220
    Moved ByCouncillor McGuire-Blais
    Seconded ByCouncillor Verbeek

    That the following three (3) members of the Drainage Board: Janice Dougherty, Percy Dufour and Tiffany Pocock be appointed to sit as members of the Court of Revision to be convened for the Little Drain and Extension: Replacement Bridge for Thompson (2380 County Road 20 West), Geographic Township of Colchester South, Project REI2023D016, Town of Essex, County of Essex pursuant to the Report prepared by Gerard Rood, Professional Engineer, Rood Engineering Inc., and dated February 26, 2024 (hereinafter the “Report”), such Court of Revision to be scheduled for 5:00 pm on July 3, 2024; and

    That By-Law 2331 being a by-law to provide for Little Drain and Extension: Replacement Bridge for Thompson (2380 County Road 20 West), Geographic Township of Colchester South, Project REI2023D016, be read a first and a second time and provisionally adopted on June 3, 2024.

    Carried

RE: Release of Securities for the Jakana Residential Subdivision (Ward 1)

  • R24-06-221
    Moved ByCouncillor McGuire-Blais
    Seconded ByDeputy Mayor Shepley

    That Planning Report-2024-11 entitled Release of Securities for the Jakana Residential Subdivision (Ward 1) prepared by Rita Jabbour, RPP, Manager, Planning Services dated June 3, 2024 be received; and

    That the performance securities on file for the Jakana Residential Subdivision in the amount of $51,957.60, plus accrued interest, be released to the proponent.

    Carried

RE: Proposed Zoning By-Law Amendment for Housing (ZBA-04-24)

Lori Chadwick, Director, Development Services, stated that at the Special Council Meeting on May 21, 2024 Administration presented the proposed amendments to the housing regulations based on Bill 23: More Homes Built Faster Act and to allow for alternative housing types in specific areas in the Town of Essex. She noted that due to public and agency consultation the by-law has been slightly amended from the proposed by-law at the May 21st Special Council Meeting.

  • R24-06-222
    Moved ByCouncillor Hammond
    Seconded ByCouncillor Garon

    That Planning Report-2024-14 entitled Proposed Zoning By-Law Amendment for Housing (ZBA-04-24) prepared by Rita Jabbour, RPP, Manager, Planning Services dated June 3, 2024 be received; and

    That By-Law Number 2332, Being a By-Law to Amend By-Law 1037, the Comprehensive Zoning By-law for the Town of Essex, to permit alternative housing options in residential districts within the Town of Essex, be read a first, a second and a third time and finally passed on June 3, 2024.

    Carried

RE: Lifesaving Society Affiliate Recognition 2023

Cynthia Cakebread, Manager, Recreation and Culture, announced that the Town received 2nd place in the Scarborough Cup and the R. Bredin Staples Cup and although last year they placed first in both categories their numbers exceeded last years. She explained that the Town of Essex is one of the few organizations that is not experiencing staff shortage with on deck personnel and the pool is operating 95-105 hours per week. She highlighted the success of the programs as a significant number of people are coming to Essex from outside of the municipality.

  • R24-06-223
    Moved ByDeputy Mayor Shepley
    Seconded ByCouncillor Allard

    That Recreation and Culture Report-2024-01 entitled Lifesaving Society Affiliate Recognition prepared by Cynthia Cakebread Manager, Recreation and Culture dated June 3, 2024 be received; and

    That the Lifesaving Society Annual Report Affiliate Recognition 2023 be received for Council and public information.

    Carried

RE: June is Recreation and Parks Month 2024

  • R24-06-224
    Moved ByCouncillor Hammond
    Seconded ByCouncillor Matyi

    That Recreation and Culture Report-2024-02 entitled June is Recreation and Parks Month 2024 prepared by Cynthia Cakebread Manager, Recreation and Culture dated June 3, 2024 be received; and

    That Council proclaim June as Recreation and Parks Month for the Town of Essex by adopting the following resolution:

    Whereas, in the Town of Essex, we are fortunate to have a variety of recreation and parks systems providing countless recreational opportunities for residents and visitors from around the world;

    And Whereas, recreation enhances quality of life, balanced living and lifelong learning; helps people live happier and longer; develops skills and positive self-image in children and youth; develops creativity; and builds healthy bodies and positive lifestyles;

    And Whereas, recreational participation builds family unity and social capital; strengthens volunteer and community development; enhances social interaction; creates community pride and vitality; and promotes sensitivity and understanding to cultural diversity;

    And Whereas, parks, open space and trails provide active and passive outdoor recreation opportunities, help maintain clean air and water; and promote stewardship of the natural environment;

    And Whereas, recreation, therapeutic recreation and leisure education are essential to the rehabilitation of individuals who have become ill or disabled, or disadvantaged, or who have demonstrated anti-social behaviour;

    And Whereas, the benefits provided by recreation programs, services and parks, and open space, reduce healthcare and social service costs; serve to boost the economy, economic renewal and sustainability; enhance property values; attract new business; increase tourism; and curb employee absenteeism;

    And Whereas, all levels of government, the voluntary sector and private enterprise throughout the Province participate in the planning, development and operation of recreation and parks program, services and facilities;

    Therefore, I, Mayor Sherry Bondy, in recognition of the benefits and values of Recreation and Parks, do hereby designate the month of June as Recreation and Parks Month in the Town of Essex.

    Carried

RE: Colchester Safety Audit Council Update

Jake Morassut, Director, Community Services provided an update regarding the Colchester Safety Audit and the priority concerns which include designating a safe swimming area and installing lifesaving stations in designated areas. He noted other recommendations surrounding updating signage and rescue equipment logs. 

  • R24-06-225
    Moved ByCouncillor Matyi
    Seconded ByCouncillor Hammond

    That Community Services Report-2024-22 entitled Colchester Safety Audit Council Update, prepared by Jake Morassut, Director, Community Services, dated June 3, 2024, be received for information.

    Carried

RE: Ice Rental Rate Increase for 2024-2025 Season

  • R24-06-226
    Moved ByDeputy Mayor Shepley
    Seconded ByCouncillor Hammond

    That Parks and Facilities Report-2024-05 entitled Ice Rental Rate Increase for 2024-2025 Season prepared by Rodney Klie, Manager, Parks and Facilities dated June 3, 2024, be received; and

    That Council approve a 1.5% rate increase for all ice rentals beginning August 1, 2024.

    Carried

RE: Special Event Notice – Harrow Chamber Open Streets

  • R24-06-227
    Moved ByCouncillor Hammond
    Seconded ByCouncillor Allard

    That Community Services Report-2024-16 entitled Special Event Notice – Harrow Chamber Open Streets, prepared by Jake Morassut, Director, Community Services, dated June 3, 2024 be received;

    That Council approve a temporary noise exemption in accordance with Noise By-Law 2038 from 4:30 PM to 8:30 PM on Friday June 28, 2024 and Friday September 27, 2024 to accommodate the entertainment for the Harrow Chamber Open Streets event; and

    That Council approve closing King Street between Erie Street and Queen Street between 4:30 PM and 8:30 PM on Friday June 28, 2024 and September 27, 2024 for the Harrow Chamber Open Streets.

    Carried

RE: Special Event Notice – Harrow Soap Box Derby

  • R24-06-228
    Moved ByCouncillor Verbeek
    Seconded ByCouncillor Allard

    That Community Services Report-2024-17 entitled Special Event Notice – Harrow Soap Box Derby, prepared by Jake Morassut, Director, Community Services, dated June 3, 2024, be received;

    That Council approve a temporary noise exemption in accordance with Noise By-Law 2038 from 7:30 AM to 4:30 PM on Saturday June 22, 2024, (Rain Date June 23, 2024) to accommodate the entertainment and announcing for the Soap Box Derby; and

    That Council approve closing King Street between Erie Street and Queen Street, and between Victoria Street North from King Street to 18 Victoria Street North from 7:30 AM and 4:30 PM for the Harrow Soap Box Derby.

    Carried

RE: Special Event Notice – Daisy and Co. 5K Steps for a Cure

  • R24-06-229
    Moved ByDeputy Mayor Shepley
    Seconded ByCouncillor Matyi

    That Community Services Report-2024-18 entitled Special Event Notice – Daisy and Co. 5K Steps for a Cure, prepared by Jake Morassut, Director, Community Services, dated June 3, 2024 be received; and

    That Council approve closing King Street West from Queen Street to Victoria Street, Victoria Street South from King Street to Wellington Street, and Wellington Street between Victoria Street South and McAffee Street on September 29, 2024 between 8:45 AM and 10:45 AM, with King Street area remaining closed until 11:30 AM for the Daisy and Co. 5K Steps for a Cure event.

    Carried

RE: Special Event Notice – Holy Spirit Festival

  • R24-06-230
    Moved ByDeputy Mayor Shepley
    Seconded ByCouncillor Hammond

    That Community Services Report-2024-19 entitled Special Event Notice – Holy Spirit Festival – June 29 and June 30, 2024, prepared by Jake Morassut, Director, Community Services, dated June 3, 2024, be received;

    That Council approve the Holy Spirit Festival for Significant Event Status for the purposes of applying for their Special Occasion Permit (SOP) for their event on June 29 and June 30, 2024; and

    That Council approve closing Secord Avenue between Clark Street and Sinasac Street West, Sinasac Street West between Roseborough Road and Victoria Street North, Victoria Street North between Sinasac Street West and Munger Avenue West, Munger Avenue West between Roseborough Road and Victoria Street North, and Roseborough Road between Munger Avenue West and Sinasac Street West in Harrow between 1:00 PM and 2:00 PM and 3:00 PM and 4:00PM for the Holy Spirit Festival.

    Carried

RE: Special Event Notice – Our Lady of Fatima Festival

  • R24-06-231
    Moved ByDeputy Mayor Shepley
    Seconded ByCouncillor Allard

    That Community Services Report-2024-20 entitled Special Event Notice – Our Lady of Fatima Festival, prepared by Jake Morassut, Director, Community Services, dated June 3, 2024, be received;

    That Council approve the Our Lady of Fatima Festival for Significant Event Status for the purposes of applying for their Special Occasion Permit (SOP) for their event on August 11, 2024; and

    That Council approve closing Munger Avenue West between Erie Street North and Victoria Street North, Victoria Street North between Centre Street West and Sinasac Street West, Centre Street West between Erie Street North and Victoria Street North, Erie Street North between Sinasac Street West and Centre Street West, and Sinasac Street West between Erie Street North and Victoria Street North in Harrow between 2:00 PM and 3:00 PM for the Our Lady of Fatima Festival.

    Carried

RE: Lease Amending Agreement with the Essex 73's Hockey Club for Sign Advertising at the Essex Centre Sports Complex

  • R24-06-232
    Moved ByCouncillor McGuire-Blais
    Seconded ByCouncillor Verbeek

    That Community Services Report-2024-21 entitled Lease Amending Agreement with the Essex 73's Hockey Club for Sign Advertising at the Essex Centre Sports Complex prepared by Jake Morassut, Director, Community Services dated June 3, 2024, be received; and

    That the Town of Essex amend the pricing on Appendix A to By-Law 2168, being a lease for the sign advertising at the Essex Centre Sports Complex with the Essex 73’s Junior Hockey Club to operate within the Libro Rink and Shaheen Rink.

    Carried
  • R24-06-233
    Moved ByCouncillor Hammond
    Seconded ByCouncillor Matyi

    That all of the correspondence listed in Agenda Item 13.1 be received and, where indicated, to further share such information with the community using suitable methods of communication.

    Carried

RE: Administrative Penalty System in the Ontario Building Code Act

RE: Flag Request from St. Paul's Anglican Church for Windsor-Essex Pride Festival - August 7, 2024 

  • R24-06-234
    Moved ByCouncillor Verbeek
    Seconded ByCouncillor Matyi

    That the request from St. Paul's Anglican Church for their flag to be flown at Town Hall on August 7, 2024, in support of Windsor-Essex Pride Festival in the Town of Essex be received and supported.

    Carried

Mayor Bondy declared a conflict of interest pertaining to Agenda Item 14.2.

  • R24-06-235
    Moved ByCouncillor Verbeek
    Seconded ByCouncillor Hammond

    That the Committee Meeting minutes listed in Agenda Item 14, together with any recommendations to Council noted therein, be received, approved and adopted as circulated.

    Carried

Kate, Giurissevich, Director, Corporate Services stated that Administration will be formally presenting the 2025 budget process and due to Council's large involvement Administration will be emailing Council a new easier to use intake form for all of Council's budget requests.

  • R24-06-236
    Moved ByDeputy Mayor Shepley
    Seconded ByCouncillor McGuire-Blais

    That the 2025 Budget Initiation Memo be received for information.

    Carried
  • R24-06-237
    Moved ByCouncillor McGuire-Blais
    Seconded ByCouncillor Hammond

    That Council direct Administration to review the feasibility of installing pedestrian access ramps along South Talbot Road at Iler Avenue, Laird Avenue, and Centre Street to access the multiuse pathway along South Talbot Road South.

    Carried
  • R24-06-238
    Moved ByCouncillor Garon
    Seconded ByDeputy Mayor Shepley

    That Council direct Administration to come back with a report with options to complete the sidewalk between Thomas Street to Victoria Avenue.

    Carried

17.2.1

 

Moved By Mayor Bondy


That Council direct Administration to conduct a public satisfaction survey on Ontario Provincial Police services being provided to the Town of Essex and report the results back to Council.

Moved by Councillor Hammond


That Council direct Administration to review and prepare a Council Report outlining the feasibility of implementing the following traffic and parking changes:

  1. Installing a 'no-left turn' sign on the north side of King Street to notify drivers heading northbound on McAfee that there is no left turns permitted from McAffee to King Street.
  2. Implementing a 2-hour parking limit along King Street from Victoria Street to Walnut Street and Queen Street from King Street to Centre Street. 
  3. Implementing community safety zones on Centre Street West from Queen Street to Erie Street North and Erie Street North from King Street to Sinasac Street West to serve St. Anthony Catholic School. 
  4. Implementing community safety zones on Arthur Street North from Munger Street East to King Street and Centre Street East from Walnut Street North to Arthur Street North to serve Harrow Public School.

Councillor Allard announced that on June 6, 2024 the Colchester Bay Development Area will be at the Colchester Community Center to show their plans for the Colchester Bay.

Deputy Mayor Shepley announced that the Colchester Walleye Fishing Derby is taking place in Colchester on June 8, 2024. 

Councillor Matyi announced that the Carrousel of the Nations will be held at the Polish Beach Club in Colchester.

19.

 

RE: Being a by-law to confirm the proceedings of the May 21, 2024, Regular Meeting of Council of the Corporation of the Town of Essex

  • R24-06-239
    Moved ByCouncillor Garon
    Seconded ByCouncillor Matyi

    That By-Law 2330 being a by-law to confirm the proceedings of the May 6, 2024, Regular Meeting of Council of the Corporation of the Town of Essex be read a third time and finally passed on June 3, 2024.

    Carried

RE: Being a by-law to to enter into a Collective Agreement between The Corporation of the Town of Essex and The Canadian Union of Public Employees and its Local 702.3

  • R24-06-240
    Moved ByDeputy Mayor Shepley
    Seconded ByCouncillor Verbeek

    That By-Law 2334 being a by-law to enter into a Collective Agreement between The Corporation of the Town of Essex and The Canadian Union of Public Employees and its Local 702.3 be read a first, a second, and a third time and finally passed on June 3, 2024.

    Carried

RE: Being a by-law to enter into an Agreement between The Corporation of the Town of Essex and its Non-Union Employees

  • R24-06-241
    Moved ByDeputy Mayor Shepley
    Seconded ByCouncillor Hammond

    That By-Law 2335 being a by-law to enter into an Agreement between The Corporation of the Town of Essex and its Non-Union Employees be read a first, a second, and a third time and finally passed on June 3, 2024.

    Carried

RE: Being a by-law to appoint a By-Law and Property Standards Enforcement Officer for the Town of Essex

  • R24-06-242
    Moved ByCouncillor Hammond
    Seconded ByCouncillor Matyi

    That By-Law 2337 being a by-law to appoint a By-Law and Property Standards Enforcement Officer for the Town of Essex be read a first, a second, and a third and finally passed on June 3, 2024.

    Carried

RE: Being a by-law to confirm the proceedings of the June 3 2024, Regular Meeting of Council of the Corporation of the Town of Essex

  • R24-06-243
    Moved ByDeputy Mayor Shepley
    Seconded ByCouncillor McGuire-Blais

    That By-Law 2333 being a by-law to confirm the proceedings of the June 3, 2024, Regular Meeting of Council of the Corporation of the Town of Essex be read a first and a second time and provisionally passed on June 3, 2024.

    Carried
  • R24-06-244
    Moved ByDeputy Mayor Shepley
    Seconded ByCouncillor Allard

    That the meeting be adjourned at 8:05 PM.

    Carried
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