Regular Council Meeting Agenda

Monday, March 16, 2026 at 6:00 P.m. - 9:00 P.m.

Location: Essex Municipal Building, 33 Talbot Street South

​Accessible formats or communication supports are available upon request. Please contact the Clerk’s Office at [email protected] or 519-776-7336 extension 1100 or 1101.

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1.

Call to Order

2.

Land Acknowledgement

We acknowledge that this land is the traditional territory of the Three Fires Confederacy of First Nations (comprised of the Ojibway, the Odawa, and the Potawatomi Peoples), and of the Huron-Wendat Peoples. We value the significant historical and contemporary contributions of local and regional First Nations and all of the Original Peoples of Turtle Island who have been living and working on the land from time immemorial.

3.

National Anthem

4.

Closed Meeting Report

5.

Declarations of Conflict of Interest

6.

Adoption of Published Agenda

6.1

Regular Council Meeting Agenda for March 16, 2026

• Moved by Councillor Hammond
  Seconded by Councillor Garon

  That the published agenda for the March 16, 2026 Regular Council Meeting be adopted as presented.

7.

Adoption of Minutes

7.1

Regular Council Meeting Minutes for March 2, 2026

• Moved by Councillor Hammond
  Seconded by Deputy Mayor Shepley

  That the minutes of the Regular Council Meeting held March 2, 2026 be adopted as circulated.

8.

Public Presentations

9.

Unfinished Business

10.

Reports from Administration

10.1

Parks and Facilities-2026-02

RE: Essex Accessibility Advisory Committee Council Update for 2025

• Moved by Councillor Hammond
  Seconded by Councillor Allard

  That Parks and Facilities Report 2026-02 entitled Essex Accessibility Advisory Committee Council Update for 2025 prepared by Rodney Klie, Manager, Parks and Facilities dated March 16, 2026, be received for information.

10.2

Operations-2026-02

RE: Iler Avenue Parking Review

• Moved by Councillor McGuire-Blais
  Seconded by Deputy Mayor Shepley

  That Operations Report 2026-02 entitled Iler Avenue Parking Review prepared by Norm Nussio, Manager of Operations and Drainage dated March 17, 2026, be received.

10.3

Capital Works and Asset Management-2026-03

RE: 2026 Road Surface Treatment Program Tender

• Moved by Councillor McGuire-Blais
  Seconded by Deputy Mayor Shepley

  That Capital Works and Asset Management Report 2026-03 entitled 2026 Road Surface Treatment Program Tender by David McBeth, Manager, Capital Work & Asset Management dated March 16, 2026, be received; and

  That Council award the 2026 Road Surface Treatment Program Tender (RFT-ID-26-002) to Shepley Road Maintenance Ltd. in the amount of $589,757.26, including provisional items and non-refundable Harmonized Sales Tax.

10.4

Capital Works and Asset Management-2026-04

RE: Iler Road Rehabilitation, Phase 2 - Tender Results

• Moved by Councillor Hammond
  Seconded by Councillor McGuire-Blais

  That Capital Works and Asset Management Report 2026-04 entitled Iler Road Rehabilitation, Phase 2 – Tender Results by David McBeth, Manager, Capital Work & Asset Management dated March 16, 2026, be received; and

  That Council award the Iler Road Rehabilitation, Phase 2 (RFT-ID-26-003) to Walker Construction Ltd. in the amount of $ 649,796.62, including non-refundable Harmonized Sales Tax.

10.5

Capital Works and Asset Management-2026-02

RE: Results of the Request for Supply of Pickup Trucks for 2026 Tender

• Moved by Councillor Garon
  Seconded by Councillor McGuire-Blais

  That Capital Works and Asset Management Report 2026-02 entitled Tender Results of the Request for Supply of Pickup Trucks for 2026 Tender by David McBeth, Manager, Capital Work & Asset Management dated March 16, 2026, be received.

  That Council award the Supply of Pickup Trucks for 2026 Tender (RFT-26-005) to Ken Knapp Ford in the amount of $192,157.48, including non-refundable HST.

10.6

Legal and Legislative Services-2026-04

RE: 2026 Municipal Election Procedures for Voting and Vote-counting Equipment

• Moved by Councillor McGuire-Blais
  Seconded by Deputy Mayor Shepley

  That Legal and Legislative Services Report 2026-04 2026 Municipal Election Procedures for Voting and Vote-counting Equipment, be received for information.

10.7

Legal and Legislative Services-2026-11

RE: Election Proxy Procedures Policy

• Moved by Deputy Mayor Shepley
  Seconded by Councillor Garon

  That Legal and Legislative Services Report 2026-11 entitled Election Proxy Procedures Policy prepared by Joe Malandruccolo, Director, Legal and Legislative Services/Clerk dated March 16, 2026, be received; and

  That the Town of Essex Proxy Procedures Policy attached hereto to this Report be adopted as presented.

11.

Reports from Youth Members

12.

County Council Update

12.1

Correspondence to be considered for receipt and support

12.1.1

County of Essex

RE: County Council Highlights for March 4, 2026

• Moved by Deputy Mayor Shepley
  Seconded by Councillor Garon

  That the correspondence listed in Agenda Item 12.1.1 be recieved.

13.

Correspondence

13.1

Correspondence to be received

• Moved by Councillor Hammond
  Seconded by Councillor McGuire-Blais

  That all of the correspondence listed in Agenda Item 13.1 be received, and, where indicated, to further share such information with the community using suitable methods of communication.

13.1.1

The Regional Municipality of York

RE: Blue Box Extended Producer Responsibility

13.1.2

Rideau Lakes Township

RE: Alto High Speed Rail Project (Bill C-15 Budget)

13.1.3

City of Ottawa

RE: Proposed New Regulation under the Restricting Public Consumption of Illegal Substances Act

13.2

Correspondence to be considered for receipt and support

13.2.1

Township of McNab / Braeside

RE: Ontario Heritage Organization Development Grant Advocacy

• Moved by Mayor Bondy
  Seconded by Councillor Allard

  That correspondence from the Township of McNab/Braeside regarding Ontario Heritage Organization Development Grant Advocacy, be received and supported;

  That Council direct Administration to prepare and send a letter to the Minister of Tourism, Culture and Gaming, MPP Anthony Leardi, AMO, and local municipalities.

13.2.2

Arts, Culture and Tourism Committee

RE: Resignation of Diane Quinn-Ouellette from Arts, Culture and Tourism Committee

• Moved by Deputy Mayor Shepley
  Seconded by Councillor McGuire-Blais

  That Council direct Administration to write a letter of appreciation and thanks for the member's commitment to the Arts, Culture and Tourism Committee.

14.

Committee Meeting Minutes

• Moved by Deputy Mayor Shepley
  Seconded by Councillor McGuire-Blais

  That Committee Meeting minutes listed in Agenda Item 14, together with any recommendations to Council noted therein, be received, approved, and adopted as circulated.

14.1

Appeals Committee - December 2, 2025

14.2

Essex Municipal Heritage Committee - January 29, 2026

15.

Financial

15.1

Finance and Business Services-2026-01

RE: Tax Adjustments – Section 357(1), Section 358, and Section 359

• Moved by Councillor Allard
  Seconded by Councillor McGuire-Blais

  That Finance and Business Services Report 2026-01 entitled Tax Adjustments – Section 357(1), Section 358, and Section 359; summarizing the cancellation, reduction, refund or increases of taxes, for the years 2023, 2024, and 2025, in accordance with the provisions under Section 357(1), Section 358, and Section 359 of the Municipal Act, 2001 and By-law 2439; prepared by Heather MacDonald, Manager, Revenue and Customer Relations and Michaele Woodiwiss, Tax Coordinator dated March 16, 2026, be received.

15.2

Finance and Business Services-2026-02

RE: 2026 Union Water Supply System Wholesale Water Rate

• Moved by Councillor Allard
  Seconded by Councillor Garon

  That Finance and Business Services Report 2026-02 entitled 2026 Union Water Supply System Wholesale Water Rate prepared by Heather MacDonald, Manager, Revenue and Customer Relations dated March 16, 2026, be received, and

  That By-Law 2512 being a by-law to establish water and wastewater rates and charges be read a first, a second and a third time and finally passed on March 16, 2026.

15.3

Section 284 Council Remuneration - 2025 Statement of Remuneration and Expenses

RE: Statement of Remuneration and Expenses 2025

• Moved by Deputy Mayor Shepley
  Seconded by Councillor Hammond

  That the Section 284 Statement of Remuneration and Expenses 2025, be received.

16.

New Business

17.

Notices of Motion

18.

Reports and Announcements from Council Members

19.

By-Laws

19.1

By-Laws that require a third and final reading

19.1.1

By-Law 2513

RE: Being a by-law to confirm the proceedings of the March 2, 2026, Regular Meeting of Council of the Corporation of the Town of Essex

• Moved by Deputy Mayor Shepley
  Seconded by Councillor Garon

  That By-Law 2513 being a by-law to confirm the proceedings of the March 2, 2026, Regular Meeting of Council of the Corporation of the Town of Essex be read a third time and finally passed on March 16, 2026.

19.1.2

By-Law 2514

RE: Being a by-law to authorize the execution of a lease agreement between The Corporation of the Town of Essex and Harrow Health Centre Inc. for office space at McGregor Community Centre located at 9571 Walker Road, McGregor, Ontario

• Moved by Councillor Allard
  Seconded by Deputy Mayor Shepley

  That By-Law 2514 being a by-law to authorize the execution of a lease agreement between The Corporation of the Town of Essex and Harrow Health Centre Inc. for office space at McGregor Community Centre located at 9571 Walker Road, McGregor, Ontario be read a third time and finally passed on March 16, 2026.

19.2

By-Laws that require a first, second, third and final reading

19.2.1

By-Law 2516

RE: Being a by-law to appoint a Deputy Chief Administrative Officer of the Town of Essex

• Moved by Deputy Mayor Shepley
  Seconded by Councillor McGuire-Blais

  That By-Law 2516 being a by-law to appoint a Deputy Chief Administrative Officer of the Town of Essex be read a first time, a second time and a third time and finally passed on March 16, 2026.

19.2.2

By-Law 2517

RE: Being a by-law to enter into a Wage and Benefit Agreement between the Corporation of the Town of Essex and its Firefighters

• Moved by Councillor Garon
  Seconded by Councillor Allard

  That By-Law 2517 being a by-law to enter into a Wage and Benefit Agreement between the Corporation of the Town of Essex and its Firefighters be read a first time, a second time and a third time and finally passed on March 16, 2026.

19.3

By-Laws that require a first and second reading

19.3.1

By-Law 2515

RE: Being a by-law to confirm the proceedings of the March 16, 2026, Regular Meeting of Council of the Corporation of the Town of Essex

• Moved by Deputy Mayor Shepley
  Seconded by Councillor Hammond

  That By-Law 2515 being a by-law to confirm the proceedings of the March 16, 2026, Regular Meeting of Council of the Corporation of the Town of Essex be read a first time and a second time and provisionally adopted on March 16, 2026.

20.

Adjournment

• Moved by Councillor Allard
  Seconded by Deputy Mayor Shepley

  That the meeting be adjourned at 7:51 PM.

21.

Future Meetings

21.1

Tuesday, April 7, 2026 6:00 - 9:00 PM - Regular Council Meeting

Location: 33 Talbot Street South, Essex, ON N8M 1A8

Livestream available at https://www.youtube.com/EssexOntario

21.2

Monday, April 13, 2026 4:00 - 6:00 PM - Notice of Special Meeting: Committee of the Whole

Location: 33 Talbot Street South, Essex, ON N8M 1A8

Livestream available at https://www.youtube.com/EssexOntario

21.3

Monday, April 27, 2026 5:00 -7:00 PM - Notice of Special Meeting: Zoning By-Law Amendments for 47 Wilson and 80-86 County Road 50 West

Location: 33 Talbot Street South, Essex, ON N8M 1A8

Livestream available at https://www.youtube.com/EssexOntario