Regular Council Meeting Agenda

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Location: Essex Municipal Building, 33 Talbot Street South and by livestream at https://www.youtube.com/user/EssexOntario

​Accessible formats or communication supports are available upon request. Please contact the Clerk’s Office at [email protected] or 519-776-7336 extension 1100 or 1101.


We acknowledge that this land is the traditional territory of the Three Fires Confederacy of First Nations (comprised of the Ojibway, the Odawa, and the Potawatomi Peoples), and of the Huron-Wendat Peoples. We value the significant historical and contemporary contributions of local and regional First Nations and all of the Original Peoples of Turtle Island who have been living and working on the land from time immemorial.

  • Closed Council Meeting - September 3, 2024
  • Closed Council Meeting - September 16, 2024
  • That the published agenda for the September 16, 2024 Regular Council Meeting be adopted as presented / amended.

  • That the minutes of the Regular Council Meeting held September 3, 2024 be adopted as circulated.

RE: Association of Municipalities of Ontario 2024 Annual General Meeting and Conference: Update from Council Members

  • That the verbal report from Council regarding the Association of Municipalities of Ontario 2024 Annual General Meeting and Conference Update be received.

RE: Driveway on Irwin Avenue

  • That the delegation by Rick Smith regarding a driveway for his property at 137 Vimy Cresent be received; and

    That the request for a driveway entrance on Irwin Avenue at the rear of 137 Vimy Cresent be approved/not approved.

RE: Entrance width of the Driveway on Irwin Avenue

  • That the delegation by John Fraser regarding an extension of his driveway at 33 Irwin Avenue be received; and

    That the request for an extended driveway on Irwin Avenue be approved/not approved.

RE: Soccer Fields and Baseball Diamonds in Essex

  • That the delegation by Cassandra Finn, Jodie Campeau and Jenna Knapp on behalf of Essex Optimist Recreational Soccer League and Joseph Grondin, Essex Minor Baseball regarding the soccer Fields and Baseball diamonds in Essex be received.

RE: Community Sport and Recreation Infrastructure Fund (CSRIF) Application


Recommended Action:

  • That Community Services Report-2024-37 entitled Community Sport and Recreation Infrastructure Fund (CSRIF) Application be received; and

    That the following resolution be approved by Council for purposes of confirming funding for the Community Sport and Recreation Infrastructure Fund (CSRIF) Application for the further development of the new Essex Centre Sport Fields.

    1. That Council approves the submission of an application to CSRIF Application for the development of the new Essex Centre Sport Fields, and
    2. That should the Town of Essex be successful in receiving 50% of all eligible CSRIF costs submitted, up to a maximum of $10,000,000, the project budget is $16,779,937.04 (including non-refundable tax) and the Town of Essex confirms funding for the remaining $8,389,968.52 (including non-refundable tax) of the total project cost through the funding model described in Table A of the report Community Services Report 2024-37.

RE: Lead in Drinking Water


Recommended Action:

  • That Environmental Services Report-2024-06 entitled, Lead in Drinking Water prepared by Rob Mackie, Manager, Environmental Services dated September 16, 2024, be received for information.

RE: South Talbot Pedestrian Crossings


Recommended Action:

  • That Drainage Report-2024-08 entitled Best Management Practices for Buffer Strips prepared by Norm Nussio, Manager of Operations and Drainage dated August 12, 2024, be received for information.

RE: Special Events Resource Team (SERT) – September 2024 Update


Recommended Action:

  • That Community Services Report-2024-38 entitled Special Event Resources Team (SERT) – September 2024 Update prepared by Jake Morassut, Director, Community Services, dated September 16, 2024, be received for information.

RE: Appointment of an Engineer under Section 4 for a new petition drain and Section 78 for Improvements to the West Townline Drain


Recommended Action:

  • That Drainage Report-2024-07 entitled Appointment of an Engineer under Section 4 for a new petition drain and Section 78 for Improvements to the West Townline Drain prepared by Lindsay Dean, Drainage Superintendent dated September 16, 2024 be received;

    That Council receive and proceed with the Petition for new drainage works as filed by the corporation of Colchester Heights West Development for Lot 97, Concession 1 pursuant to Section 4 of the Drainage Act;

    That Council direct Administration to notify the petitioners and Essex Region Conservation Authority of their intention to proceed with the construction of new drainage works; and

    That Spriet Associates London Limited be appointed to prepare a report under the Drainage Act through Section 4 to establish new drainage works and Section 78 for improvements to the West Townline Drain.

RE: Best Management Practices for Buffer Strips


Recommended Action:

  • That Drainage Report-2024-08 entitled Best Management Practices for Buffer Strips prepared by Norm Nussio, Manager of Operations and Drainage dated August 12, 2024, be received for information.

RE: East Townline Drain – North and South Branches: Repairs and Improvements


Recommended Action:

  • That the following three (3) members of the Drainage Board: Janice Dougherty, Daniel  Bezaire Arevalo and Danny Sauve be appointed to sit as members of the Court of Revision to be convened for the East Townline Drain – North and South Branches: Repairs and Improvements, Geographic Township of Essex, Project REI2024D019 Town of Essex, County of Essex pursuant to the Report prepared by Gerard Rood, Professional Engineer, Rood Engineering Inc., and dated July 18, 2024, such Court of Revision to be scheduled for 5:00 pm on October 10, 2024; and

    That By-Law 2372 being a by-law to provide for East Townline Drain – North and South Branches: Repairs and Improvements, Geographic Township of Essex, Project REI2024D019 Town of Essex, County of Essex, be read a first and second time and be provisionally adopted on September 16, 2024.

RE: Adams Sweet Drain: Section 76 Assessment Schedule


Recommended Action:

  • That the following three (3) members of the Drainage Board: Janice Dougherty, Daniel  Bezaire Arevalo and Danny Sauve be appointed to sit as members of the Court of Revision to be convened for the Adams Sweet Drain: Assessment Schedule, Geographic Township of Colchester North, Project REI-2024D018 pursuant to the Report prepared by Gerard Rood, Professional Engineer, Rood Engineering, and dated July 23,  2024, such Court of Revision to be scheduled for 5:00 pm on October 10, 2024; and

    That By-Law 2371 being a by-law to provide for Adams Sweet Drain: Assessment Schedule, Geographic Township of Colchester North, Project REI-2024D018 be read a first and second time and be provisionally adopted on September 16, 2024.

RE: Results from RFP-CS-24-003, Supply of Janitorial Services for Town of Essex Facilities


Recommended Action:

  • That Parks and Facilities Report-2024-06 entitled Results from RFP for Supply of Janitorial Services for Town of Essex Facilities prepared by Rodney Klie, Manager, Parks and Facilities dated September 16, 2024, be received;

    That Council award the Supply of Janitorial Services RFP-CS-24-003 to Bee-Clean Building Maintenance until July 31, 2026; and

    That Council allow the contract to be extended until 2028, pending Bee-Clean Building Maintenance fulfills the RFP requirements throughout the initial term.

RE: Special Event Notice – Colchester Bar and Grill


Recommended Action:

  • That Community Services-2024-34 entitled Special Event Notice – Colchester Bar and Grill prepared by Jake Morassut, Director, Community Services, dated September 16, 2024 be received; and

    That Council approve closing Sydenham Street between Sullivan Street and County Road 50 in Colchester on September 29, 2024, from 2:00PM to 6:00PM for the Windsor-Essex Therapeutic Riding Association Ride (WETRA).

RE: Summary of Outstanding Council Reports


Recommended Action:

  • That Chief Administrative Officer Report CAO-2024-09 entitled Summary of Outstanding Council Reports prepared by Doug Sweet, Chief Administrative Officer dated September 16, 2024, be received for information.

  • That all of the correspondence listed in Agenda Item 13.1 be received and, where indicated, to further share such information with the community using suitable methods of communication.

RE: Childhood Cancer Awareness Month - September 2024

  • That the correspondence from Childcan asking Council to consider proclaiming September as Childhood Cancer Awareness Month in the Town of Essex be received or received and supported; and if supported

    That Council proclaim the month of September as Childhood Cancer Awareness Month in the Town of Essex by adopting the following resolution:

    Whereas, September is officially recognized internationally as Childhood Cancer Awareness Month;

    Whereas, the most recent data shows that cancer remains the leading cause of disease-related death in children;

    Whereas, cancer in children affects aspects of their physical, emotional, and social development, as well as their family and school life, effects which research shows are long-lasting;

    Whereas, Childcan believes childhood cancer must be designated a child health priority, and that support services for families are critical;

    Whereas, Childcan raises awareness and funds to provide personalized, responsive, and compassionate programs and services to families facing the childhood cancer journey from diagnosis, through treatment, post-treatment care, or bereavement;

    Whereas, organizations which support families dealing with childhood cancer are working together to raise awareness of this disease and its devastating effects, as well as raising funds to support the affected families and children; and

    Whereas, raised awareness and funds will help these families and children deal with the emotional and financial toll.

    Therefore, I Sherry Bondy, Mayor of the Town of Essex do hereby proclaim September 2024 as Childhood Cancer Awareness Month.

  • That the Committee Meeting minutes listed in Agenda Item 14, together with any recommendations to Council noted therein, be received, approved and adopted as circulated.

19.

 

RE: Being a by-Law to establish a subsidy program in the Town of Essex

  • That By-Law 2366 being a by-law to establish a subsidy program in the Town of Essex be read a third time and finally passed on September 16, 2024.

RE: Being a by-law to confirm the proceedings of the September 3, 2024, Regular Meeting of Council of the Corporation of the Town of Essex

  • That By-Law 2367 being a by-law to confirm the proceedings of the September 3, 2024, Regular Meeting of Council of the Corporation of the Town of Essex be read a third time and finally passed on September 16, 2024.

RE: Being a by-law to authorize the execution of an Agreement between The Corporation of the Town of Essex and The Corporation of the City of Windsor

  • That By-Law 2370 Being a by-law to authorize the execution of an Agreement between The Corporation of the Town of Essex and The Corporation of the City of Windsor be read a first, a second, and a third time and finally passed on September 16, 2024.

RE: Being a by-law to confirm the proceedings of the September 16, 2024, Regular Meeting of Council of the Corporation of the Town of Essex

  • That By-Law 2369 being a by-law to confirm the proceedings of the September 16, 2024, Regular Meeting of Council of the Corporation of the Town of Essex be read a first and a second time and be provisionally adopted on September 16, 2024.

  • That the meeting be adjourned at [TIME].

RE: Proposed Zoning By-Law Amendments and a Plan of Subdivision


Location: 33 Talbot Street South, Essex, ON N8M 1A8
Livestream available at https://www.youtube.come/EssexOntario

Location: 33 Talbot Street South, Essex, ON N8M 1A8
Livestream available at https://www.youtube.come/EssexOntario

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