Regular Council Meeting Agenda

Tuesday, September 21, 2021 at 6:00 P.m. - 9:00 P.m.

Location: https://www.youtube.com/user/EssexOntario

​Accessible formats or communication supports are available upon request. Please contact the Clerk’s Office at [e-mail] or 519-776-7336 extension 1100 or 1101.

 

This meeting will be hosted and chaired from the Town of Essex Municipal Building. Due to the ongoing COVID-19 pandemic this meeting is not currently open to the public for in person attendance. This meeting can be viewed by the public electronically via livestream and post-meeting on YouTube at www.youtube.com/EssexOntario

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1.

Call to Order

2.

Land Acknowledgement

We acknowledge that this land is the traditional territory of the Three Fires Confederacy of First Nations (comprised of the Ojibway, the Odawa, and the Potawatomi Peoples), and of the Huron-Wendat Peoples. We value the significant historical and contemporary contributions of local and regional First Nations and all of the Original Peoples of Turtle Island who have been living and working on the land from time immemorial.

3.

National Anthem

4.

Closed Meeting Report

5.

Declarations of Conflict of Interest

6.

Adoption of Published Agenda

6.1

Regular Council Meeting Agenda for September 21, 2021

• That the published agenda for the September 21, 2021 Regular Council Meeting be adopted as presented / amended.

7.

Adoption of Minutes

7.1

Regular Council Meeting Minutes for September 7, 2021

• That the minutes of the Regular Council Meeting held September 7, 2021 be adopted as circulated.

7.2

Special Council Meeting Minutes for July 5, 2021

• That the minutes of the Special Council Meeting held July 5, 2021 be adopted as circulated.

8.

Public Presentations

8.1

Dave Cassidy, Fitness Fury (26 Fairview Avenue West)

RE: Erect a Tent for an Annual Fundraiser at Fitness Fury Training Grounds

• That the delegation by Dave Cassidy be received and that the request for a tent to be erected at the arena parking lot for a fundraiser at Fitness Fury Training Grounds be (received/received and supported).

9.

Unfinished Business

9.1

Ontario Heritage Trust (From the September 7, 2021 Regular Council Meeting)

RE: Nominations for 2021 Lieutenant Governor's Ontario Heritage Awards

 

Administration recommendations:

Lifetime Achievement Award : Elise Harding Davis

Community Leadership Award : Town of Essex Municipal Heritage Committee (Past and Present Members) 

Excellence in Conservation: Friends of the John R Park Homestead

• That Council receive the correspondence from the Ontario Heritage Trust and that Council nominates the following people in the following categories for the 2021 Lieutenant Governor's Ontario Heritage Awards:_____________________.

10.

Reports from Administration

10.1

Chief Administrative Officer  (C.A.O.) Verbal Report

RE: COVID-19 Update

• That the CAO Verbal Report on COVID-19 matters be received.

10.2

Planning-2021-19

RE: Parkland Woods Street Name Application (Colchester South, Ward 3)

• That Planning-2021-19 entitled Parkland Woods Street Name Application prepared by Rita Jabbour, RPP, Manager, Planning Services dated September 21, 2021 be received or received and supported; and if supported

  That Council approve the deviation from By-Law 601 by adopting the requested street names of Pereira Drive, Michelle Court, Fatima Court, and Manuel Court relating to the Parkland Woods development.

10.3

Planning-2021-20

RE: Removal of Holding Zone Restrictions for Phases 1 and 5 of the Essex Town Centre Subdivision (Ward1)

• That Planning-2021-20 entitled Request to Remove Holding Zone Restrictions for Phases 1 and 5 of the Essex Town Centre Residential Subdivision (Ward 1) prepared by Rita Jabbour, RPP, Manager, Planning Services dated September 21, 2021 be received; and

  That By-Law 2064, being a by-law to remove the holding zone restrictions for Phase 1 and 5 of the Essex Town Centre subdivision be read a first, second and third time and finally passed on September 21, 2021.

10.3.1

By-Law 2064

10.4

Planning-2021-21

RE: Site Plan Control Approval for 320 South Talbot Road (Essex Centre, Ward 1) Liftow Limited 

• That Planning Report 2021-21 entitled Site Plan Control Approval for 320 South Talbot Road prepared by Rita Jabbour, RPP, Manager, Planning Services dated September 21, 2021 be received; and

  That By-Law 2065, being a by-law to enter into a Site Plan Control Agreement between: The Corporation of the Town of Essex and 1954990 Ontario Inc. for the development of an equipment sales and rental agency (Liftow Limited) , be read a first, second and third time and finally passed on September 21, 2021.

10.4.1

By-Law 2065

10.5

Finance and Business Services-2021-11

RE: 2021 Capital Financing with Infrastructure Ontario - Fire Station 2 Replacement Project (FD-19-0015)

• That Finance and Business Services 2021-11 entitled 2021 Capital Financing prepared by Katelynn Giurissevich, Acting Director, Corporate Services dated September 21, 2021 be received; and

  That By-Law 2059 being a by-law to approve the submission of an application and the entering into of a rate offer letter agreement with respect to Capital Financing for the Fire Station 2 Replacement Project be read a first, second and third time and finally passed on September 21, 2021.

10.5.1

By-Law 2059

10.6

Economic Development-2021-12

RE: Building Report and Development Overview August 2021

• That Economic Development -2021-12 entitled Building Report and Development Overview August 2021 prepared by Nelson Silveira, Economic Development Officer dated September 21, 2021 be received for information.

11.

Reports from Youth Members

12.

County Council Update

13.

Correspondence

13.1

Correspondence to be received

• That all of the correspondence listed in Agenda Item 13.1 be received and, where indicated, to further share such information with the community using suitable methods of communication.

13.1.1

Port Colborne

RE: City of Stratford Resolution - Phase Out Ontario's Gas Plants

13.1.2

City of Sarnia

RE: National Disability Employment Awareness Month (NDEAM) Light it up! for NDEAM Event - October 21, 2021

13.1.3

Municipality of Trent Lakes

RE: OHIP and Access to Quality Eye Care

13.1.4

Ministry of the Environment, Conservation and Parks

RE: Essex Drinking Water System

• Essex (Union) DS Inspection Report
• Town of Essex Inspection Summary Rating Record (IRR) for Reporting Year - 2021-2022)
• Risk methodology Sheet

13.1.5

County of Essex

RE: Importance of Sidewalks and Active Transportation Facilities in Our Communities

13.1.6

Association of Municipalities Ontario (AMO)

RE: Indigenous Community Awareness Training

13.2

Correspondence to be considered for receipt and support

14.

Committee Meeting Minutes

• That all the Committee Meeting minutes listed in Agenda Item 14, together with any recommendations to Council noted therein, be received, approved and adopted as circulated.

14.1

Co-An Park Committee Meeting Minutes - August 11, 2021

14.2

Essex Centre BIA Board Meeting Minutes - August 10, 2021

15.

Financial

15.1

2021 July Bank Payments Report

• That the Bank Payments Report, including July 2021 cheque register, cheque number 53210 to cheque number 53311 and electronic funds transfer (EFT) payment number EFT004923 to EFT005079 inclusive in the amount of $1,684,576.91; the Preauthorized Payments for the month of July in the amount of $330,322.69; and Payroll for the month of July in the amount of $408,075.02, be ratified as submitted.

16.

New Business

17.

Notices of Motion

18.

Reports and Announcements from Council Members

19.

By-Laws

19.1

By-Laws that require a third and final reading

19.1.1

By-Law 2060

Being a by-law to confirm the proceedings of the September 7,2021 Regular Meeting of Council of the Corporation of the Town of Essex

• That By-Law being a by-law to confirm the proceedings of the September 7, 2021 Regular Council Meeting of Council of the Corporation of the Town of Essex be read a third time and finally passed on September 21, 2021.

19.2

By-Laws that require a first, second, third and final reading

19.2.1

By-Law 2062

Being a by-law to amend By-Law 1918, being a by-law to provide for the James Shepley Drain Bolger Bridge, Geographic Township of Colchester North, Project REI2020D002, Town of Essex, County of Essex 

• That By-Law 2062 being a by-law to amend By-Law 1918, being a by-law to provide for the James Shepley Drain Bolger Bridge, Geographic Township of Colchester North, Project REI2020D002, Town of Essex, County of Essex be read a first, second and third time and finally passed on September 21, 2021.

19.2.2

By-Law 2063

Being a by-law to amend By-Law 1037 The Comprehensive Zoning By-Law for the Town of Essex

RE: General Amendments (File No. ZBA-08-21)

• That By-Law 2063 being a by-law to amend By-Law 1037 The Comprehensive Zoning By-Law for the Town of Essex be read a first, second and third time and finally passed on September 21, 2021. 

19.2.3

By-Law 2068

Being a by-law to enter into an agreement between the Corporation of The Town of Essex (the Recipient) and Her Majesty The Queen in Right of Canada as represented by the Minister of Federal Economic Development Agency for Southern Ontario RE: Rehabilitation of the Essex Centre Downtown Core Project

• That By-Law 2068 being a by-law to enter into an agreement between the Corporation of The Town of Essex (the Recipient) and Her Majesty The Queen in Right of Canada as represented by the Minister of Federal Economic Development Agency for Southern Ontario (her Majesty) be read a first, second and third time and finally passed on September 21, 2021.

19.2.4

By-Law 2069

Being a by-law to enter into an agreement between the Corporation of The Town of Essex (the Recipient) and Her Majesty The Queen in Right of Ontario as represented by the Minister of Infrastructure (the Province) RE: Renovations for Social Distancing and Safety Project

• That By-Law 2069 being a by-law to enter into an agreement between the Corporation of The Town of Essex (the Recipient) and Her Majesty The Queen in Right of Ontario as represented by the Minister of Infrastructure (the Province) be read a first, a second and a third time and finally passed on September 21, 2021.

19.3

By-Laws that require a first and second reading

19.3.1

By-Law 2067

Being a by-law to confirm the proceedings of the September 21, 2021 Regular Council Meeting of Council of The Corporation of the Town of Essex

• That By-Law 2067 being a by-law to confirm the proceedings of the September 21, 2021 Regular Council Meeting of Council of The Corporation of the Town of Essex be read a first and second time and provisionally adopted on September 21, 2021.

20.

Adjournment

• That the meeting be adjourned at [TIME].

21.

Future Meetings

21.1

Monday, October 4, 2021 - 4:30 - 6:00 PM Special Council Meeting

RE: Zoning By-Law Amendment: Vacant Land on Dunn Road

Location: Electronic Meeting via Zoom
Livestream Available at www.youtube.com/EssexOntario

21.2

Monday, October 4, 2021 - 6:00 - 9:00 PM Regular Council Meeting

Location: Electronic Meeting via Zoom
Livestream Available at www.youtube.com/EssexOntario