The Corporation of the Town of Essex

Special Council Meeting Minutes

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Location: https://www.youtube.com/user/EssexOntario
Present:
  • Deputy Mayor Richard Meloche
  • Ward 1 Councillor Joe Garon
  • Ward 1 Councillor Morley Bowman
  • Ward 2 Councillor Kim Verbeek
  • Ward 3 Councillor Steve Bjorkman
  • Ward 4 Councillor Sherry Bondy
  • Ward 3 Councillor Chris Vander Doelen
Absent:
  • Mayor Larry Snively
Also Present:
  • Doug Sweet, Director, Chief Administrative Officer
  • Lori Chadwick, Director, Development Services
  • Kevin Girard, Director, Infrastructure Services
  • Kate Giurissevich, Director, Corporate Services
  • Robert Auger, Town Solicitor, Legal and Legislative Services/Clerk
  • Shelley Brown, Deputy Clerk, Legal and Legislative Services
  • Rick Arnel, Fire Chief
  • Jason Pillon, Deputy Fire Chief
  • Jake Morassut, Manager, Parks and Facilities
  • Rita Jabbour, Manager, Planning Services
  • Nelson Silveira, Economic Development Officer
  • Norm Nussio, Manager Operations and Drainage
  • Andy Graf, Manager, Environmental Services
  • Heather MacDonald, Assistant Manager, Finance
  • Maddison Tulett, Financial Analyst, Finance and Business Services

This meeting was hosted and chaired from the Town of Essex Municipal Building. Due to the ongoing COVID-19 pandemic this meeting was not currently open to the public for in person attendance. This meeting can be viewed by the public electronically via livestream and post-meeting on YouTube at
www.youtube.com/EssexOntario

The purpose of this meeting was to deliberate the 2022 Draft Capital Budget.

1.
Call to Order

 

Deputy Mayor Meloche as chair called the meeting to order at 4:30 PM.

2.
Declarations of Conflict of Interest

 

There were no declarations of conflict of interest noted at this time.

3.
Adoption of Published Agenda

 

3.1
Special Council Meeting Agenda for January 10, 2022

 
  • SP22-01-001
    Moved ByCouncillor Bjorkman
    Seconded ByCouncillor Garon

    That the published agenda for the January 10, 2022 Special Council Meeting RE: 2022 Capital Budget be adopted as presented.

    Carried

4.
Reports from Administration

 

4.1
Doug Sweet, Chief Administrative Officer

 

Verbal Report RE: Introduction/Overview of 2022 Proposed Capital Budget

Doug Sweet, Chief Administrative Officer, provided Council with a verbal report of the changes to the 2022 Budget since the December 13, 2021 Special Council Meeting and noted that at the last budget meeting Council passed some of the following key resolutions:

That the 2022 Operating Budget as presented be adopted in principle and that the OPP Traffic Enforcement position be removed in the amount of $190,000 and that the $190,000 be reallocated to the 2022 Capital Budget for further deliberations.

That Council approve the waiver of rental fees for the use of the sports field at the Harrow Soccer Complex for the time period of January 1, 2022 to December 31, 2022.

That authorization be granted to complete, in fiscal year 2022, any 2021 projects that remain outstanding as of December 31, 2021 and do not appear in the 2022 Budget as presented, so long as the project costs do not exceed previously approved funding amounts or allocations.

4.2
Kate Giurissevich, Director, Corporate Services/Treasurer

This item has attachments. 
1.Revised Agenda Attachment.pdf
2.Updated 2022 Draft 1 Operating and Capital Budget as at Dec 07 2021.pdf

Verbal Report and Presentation RE: 2022 Budget

Kate Giurissevich, Director, Corporate Services/Treasurer provided a walk through of all outstanding Ontario Community Infrastructure Fund (OCIF) projects from the December 13, 2021 Special Council Meeting as well as property tax supported capital project.

  • SP22-01-002
    Moved ByCouncillor Vander Doelen
    Seconded ByCouncillor Bowman

    That the Ontario Community Infrastructure Fund ("OCIF") funds in the amount of $911,741 identified in Table B - 2022 Proposed Capital Budget be allocated as follows:

    1. $500,000 be held in reserve for the County Wide Active Transportation System (“CWATS”) trail extension on County Road 50;
    2. $70,000 be allocated to PW-22-0019 Thomas Street Sidewalk through to Bell;
    3. $120,000 be allocated to PW-22-0017 Irwin Avenue Sidewalk between County Road 34 and Gosfield Townline;
    4. $160,000 be allocated to PW-22-0016 Walnut Street (Engineering); and
    5. $61,741 be allocated to PW-22-0009 Irwin Avenue Reconstruction.
    Carried
  • SP22-01-003
    Moved ByCouncillor Garon
    Seconded ByCouncillor Verbeek

    That the $190,000 from the 2022 Operating Budget for the OPP Traffic Enforcement position be reallocated to the 2022 Capital Budget as follows:

    1. $81,741 be held in reserve for future Co-An Park projects;

    2. $88,259 be allocated to PW-22-0009 Irwin Avenue Reconstruction; and

    3. $20,000 be allocated to PD-22-0002 for the purchase of an Event Data Recorder (Speed Radar Black Box).

    Councillor Bondy requested a record vote:

    Mayor Snively was not present during this recorded vote.

    VotersSupportOpposedConflict En
    Deputy Mayor MelocheX
    Councillor BondyX
    Councillor BjorkmanX
    Councillor BowmanX
    Councillor GaronX
    Councillor VerbeekX
    Councillor Vander DoelenX
    Results700
    Carried (7 to 0)
  • SP22-01-004
    Moved ByCouncillor Bowman
    Seconded ByCouncillor Vander Doelen

    That the 2022 Capital Budget as presented be adopted in principle inclusive of all capital adjustments summarized in the Table B - 2022 Proposed Capital Budget document presented at the January 10, 2022 Special Council Meeting.

    Carried
  • SP22-01-005
    Moved ByCouncillor Bowman
    Seconded ByCouncillor Bjorkman

    That any excess from the additional Ontario Community Infrastructure Fund received in the amount of $911,741 be transferred and held in reserve until the approval and completion of eligible projects occur as identified in Table B 2022 Proposed Capital Budget.

    Carried
  • SP22-01-006
    Moved ByCouncillor Bjorkman
    Seconded ByCouncillor Vander Doelen

    That any portion of the $190,000 reallocated from 2022 Operating Budget to 2022 Capital Budget at the December 13, 2021 Special Council Meeting that remains unused be transferred into a reserve designated for the purchase of new capital assets.

    Carried

5.
Adjournment

 
  • SP22-01-007
    Moved ByCouncillor Garon
    Seconded ByCouncillor Bjorkman

    That the meeting be adjourned at 5:38 PM.

    Carried
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