Essex Festival Committee Meeting AgendaThursday, May 09, 2024 at 6:00 P.m. - 7:00 P.m.60 Fairview Ave W, Essex, ON N8M 1B6Accessible formats or communication supports are available upon request. Please contact the Clerk’s Office at clerks@essex.ca or 519-776-7336 extension 1100 or 1101. 1.Call to Order 2.Land Acknowledgement We acknowledge that this land is the traditional territory of the Three Fires Confederacy of First Nations (comprised of the Ojibway, the Odawa, and the Potawatomi Peoples), and of the Huron-Wendat Peoples. We value the significant historical and contemporary contributions of local and regional First Nations and all of the Original Peoples of Turtle Island who have been living and working on the land from time immemorial.3.Declarations of Conflict of Interest 4.Adoption of Published Agenda 4.1Essex Festival Committee Meeting Agenda for May 9, 2024 That the published agenda for the May 9, 2024 Essex Festival Committee Meeting be adopted as presented / amended.5.Adoption of Minutes 5.1Essex Festival Committee Minutes for April 11, 2024 1.Post-Meeting Minutes - Essex Festival Committee_Apr11_2024 - English.pdfThat the minutes of the Essex Festival Committee meeting held April 11, 2024 be adopted as circulated.6.Financials 7.Unfinished Business That the verbal updates listed in Agenda Item 7 be received.7.1Operations and Site Management 7.1.1Festival Grounds Layout 7.1.2Set-up and Take Down 7.1.3Perimeter Fencing 7.1.4Signage 7.1.5Admission Fees 7.1.6Park Hours 7.1.7Parking 7.1.8Off-Site Parking 7.1.9Shuttle Transportation 7.1.10Family Tent 7.1.11Bike Valet 7.1.12Gate Staff 7.2Marketing, Social Media and Advertising 7.3Sponsorship 7.4Volunteers 7.5Vendors 7.5.1Vendor Rates 7.5.2Food and Beverage Vendors 7.5.3Non-Food/Craft Vendors 7.6Attractions 7.6.1Youth Talent Show 7.6.2Kid Zone 7.6.3Chill Zone 7.6.4Parade 7.6.5Car Show 7.6.6Watermelon Contest 7.6.7Visual Display (Fireworks / Drone show) 7.6.8Bingo 7.6.9Pony Rides 7.6.10Cornhole Tournament 7.6.11Thrill Zone 7.6.12Midway & Amusement Rides 7.6.13Dog Show 7.6.14Horse Show 7.6.15Whacky Olympics 7.7Sip 'N Shop Wine Mixer 7.7.1Decor/Decorations 7.7.2Non-Profit Beneficiary 7.7.3Wineries 7.7.4Caterer/Food Vendors 7.7.5BIA Vendors 7.7.6Hours of Operation 7.7.7Admission Fees 7.7.8Entertainment 7.7.9Raffle 7.7.10Ticket Pricing 7.7.11Parking 7.7.12Layout 7.8Beer Tent 7.8.1Hours of Operation 7.8.2Admission 7.8.3Product and Pricing 7.8.4Bar Management 7.8.5Security and Crowd Control 7.8.6Entertainment 7.8.7Parking 7.8.8Power 7.8.9Layout 7.9Main Stage 7.9.1Entertainment 7.9.2Stage Rental 7.9.3Production 7.9.4Bar Management 7.9.5Security and Crowd Control 7.9.6Parking 7.9.7Power 7.9.8Other Rentals and Operation 7.9.9Layout 7.10Secondary Stage 7.10.1Location 7.10.2Entertainment 7.10.3Stage Rental 7.10.4Production 7.10.5Power 7.10.6Other Rentals and Operation 8.Third Party Events 9.New Business 10.Adjournment That the meeting be adjourned at __________.11.Future Meetings No Item Selected This item has no attachments.1.Post-Meeting Minutes - Essex Festival Committee_Apr11_2024 - English.pdf