Regular Council Meeting Agenda

Monday, July 05, 2021 at 6:00 P.m. - 9:00 P.m.

Location: https://www.youtube.com/user/EssexOntario

​Accessible formats or communication supports are available upon request. Please contact the Clerk’s Office at [e-mail] or 519-776-7336 extension 1100 or 1101.

 

This meeting will be hosted and chaired from the Town of Essex Municipal Building.  Due to the ongoing COVID-19 pandemic this meeting is not currently open to the public for in person attendance. This meeting can only be viewed by the public electronically via livestream on YouTube at  www.youtube.com/EssexOntario

---

1.

Call to Order

2.

Land Acknowledgement

We acknowledge that this land is the traditional territory of the Three Fires Confederacy of First Nations (comprised of the Ojibway, the Odawa, and the Potawatomi Peoples), and of the Huron-Wendat Peoples. We value the significant historical and contemporary contributions of local and regional First Nations and all of the Original Peoples of Turtle Island who have been living and working on the land from time immemorial.

3.

National Anthem

4.

Closed Meeting Report

5.

Declarations of Conflict of Interest

6.

Adoption of Published Agenda

6.1

Regular Council Meeting Agenda for July 5, 2021

• That the published agenda for the July 5, 2021 Regular Council Meeting be adopted as presented / amended.

7.

Adoption of Minutes

7.1

Regular Council Meeting Minutes for June 21, 2021

• That the minutes of the Regular Council Meeting held June 21, 2021 be adopted  as circulated.

7.2

Special Council Meeting Minutes for May 10, 2021

• That the minutes of the Special Council Meeting held May 10, 2021 be adopted  as circulated.

8.

Public Presentations

9.

Unfinished Business

10.

Reports from Administration

10.1

 Economic Development-2021-08

RE: Essex Tourism Events Fund Applications

• That Economic Development-2021-08 entitled Essex Tourism Events Fund prepared by Nelson Silveira, Economic Development Officer dated July 5, 2021 be received;

  That Council approve the distribution of $1,000.00 of funding to the Rotary Club of Harrow from the Essex Tourism Events Fund; and

  That Council approve the distribution of $1,000.00 of funding to Heritage Colchester from the Essex Tourism Events Fund.

10.2

Drainage-2021-08

RE: Appointment of an Engineer under Section 76 of the Drainage Act to provide updated cost sharing for the Lapoint Drain

• That Drainage-2021-08 entitled Appointment of an Engineer under Section 76 of the Drainage Act to provide updated cost sharing for the Lapoint Drain prepared by Lindsay Dean, Drainage Superintendent dated July 5, 2021 be received; and

  That Council appoint Rood Engineering Incorporated under Section 76 of the Drainage Act to provide cost sharing for future culvert replacements for the Lapoint Drain.

10.3

Development Services-2021-03

RE: Amended Development Charges By-Law

• That Development Services Report-2021-03 entitled Amended Development Charges By-Law prepared by Lori Chadwick, Director, Development Services, dated July 5, 2021 be received; and

  That By-Law 2043, being a by-law to amend By-Law 1850 respecting Development Charges be read a first, second, and third time and finally passed on July 5, 2021.

10.3.1

By-Law 2043

10.4

Community Services-2021-06

RE: St. Peter’s ACHS College School Lease of Lions Hall

• That Community Services Report-2021-012 entitled St. Peter’s ACHS College School Lease of Lions Hall be received;

  That Council approve entering into an agreement with The All Canadian Hockey School Inc. O/A St. Peter’s ACHS College School (ACHS) for leased space at the Harrow Lions Hall located at 206 McAffee Street in Harrow for one year commencing on the first day of August, 2021 and concluding on July 31, 2022 with an option to renew for an additional two years beginning on August 1, 2022 subject to the general terms and conditions as outlined in By-Law 2044; and

  That By-Law 2044 be read a first, second, third time and finally passed on July 5, 2021.

10.4.1

By-Law 2044

10.5

Community Services-2021-07

RE: SERT July Update

• That Community Services Report-2021-013 entitled Special Events Resource Team (SERT) July Update be received for information.

10.6

Capital Works and Infrastructure-2021-09

RE: King-Queen Traffic Signal Replacement

• That Capital Works and Infrastructure-2021-09 entitled, King-Queen Traffic Signal Replacement prepared by Kevin Girard, Director, Infrastructure Services dated July 5, 2021 be received; and

  That Council approve the additional expenditure for the replacement of the traffic signals at the King Street and Queen Street intersection in the amount of $170,820.00 (including applicable HST) as part of the Harrow Streetscape project (GG-20-0008).

10.7

Legal and Legislative Services-2021-13

RE: Appeal Hearing with respect to a Dangerous Dog Declaration and Issuance of a Notice to Muzzle

• That Legal and Legislative Services-2021-13 entitled Appeal Hearing with respect to a Dangerous Dog Declaration and Issuance of a Notice to Muzzle prepared by Shelley Brown, Deputy Clerk dated July 5, 2021be received; and

  That Council grant an exemption from the requirements of Section 4.01 of the Animal Control By-Law as it relates to the composition of the Appeal Committee, and direct that the members of the Appeal Committee for the upcoming appeal hearing(s) (to be scheduled) shall be comprised of three members of the general public to be appointed who have declared that they will serve impartially and that they do not have a conflict of interest in the matter to be adjudicated.

10.8

Legal and Legislative Services-2021-14

RE: Fireworks By-Law Review and Updates

• Current By-law 124 being a By-law regulating the sale and the setting off of fireworks in the Town of Essex.

• That Legal and Legislative Services-2021-14 entitled Fireworks By-Law Review and Updates prepared by Robert Auger, Town Solicitor/Clerk and Matthew Ducharme, Legal & Legislative Services Intern and dated July 5, 2021 be received,

  That By-Law 2011 being a by-law to prohibit and regulate the sale of fireworks and the setting off of fireworks in the Town of Essex be read a first, second and third time and finally passed on July 5, 2021; and

  That Council direct Administration to review the feasibility of an appropriate fee relating to the processing of an Application for Fireworks Display.

10.8.1

By-Law 2011

11.

Reports from Youth Members

12.

County Council Update

13.

Correspondence

13.1

Correspondence to be received

• That all of the correspondence listed in Agenda Item 13.1 be received and, where indicated, to further share such information with the community using suitable methods of communication.

13.1.1

Correspondence relating to COVID-19 Pandemic

13.1.1.1

Province of Ontario

RE: Three-Step Plan to Guide a Safe and Gradual Reopening of the Province

13.1.1.2

Bereavement Authority of Ontario

RE: New COVID-19 Indoor and Outdoor Funeral Restrictions

13.1.2

Union Water Supply System

RE: Joint Board of Management May 19, 2021 Minutes

13.1.3

The Harrow and Colchester South Chamber of Commerce

RE: Concern with the Current State of our Region's Power Supply 

13.1.4

Telus Communications Inc.

RE: Public Consultation for Proposed Telecommunications Facility

13.1.5

Ministry of Attorney General

RE: Licensing to Permit Small Organizations to Hold Fundraisers

13.1.6

Ombudsman of Ontario

RE: Ombudsman Releases Annual Report

13.1.7

Chicken Farmers of Ontario

RE: Nomination of Community Frontline Hero

13.2

Correspondence to be considered for receipt and support

14.

Committee Meeting Minutes

• That all the Committee Meeting minutes listed in Agenda Item 14, together with any recommendations to Council noted therein, be received, approved and adopted as circulated.

14.1

Committee of Adjustment Meeting Minutes - May 18, 2021

15.

Financial

16.

New Business

17.

Notices of Motion

17.1

The following Notices of Motion were presented at the June 21, 2021 Regular Council Meeting and are being brought forward this evening for Council's consideration:

17.1.1

Councillor Bondy

• Moved by Councillor Bondy

  That Council have a discussion regarding barbeques at Town of Essex parks to determine what is and what is not permitted.

17.1.2

Councillor Bondy

• Moved by Councillor Bondy

  That Council direct Administration to invest in facilities to provide water for Dogs at the Harrow Soccer Complex in absence of a dog park in Harrow as people are currently using the complex to walk their dogs.

17.1.3

Councillor Verbeek

• Moved by Councillor Verbeek

  That Council have a discussion and provide direction regarding the organics waste program that Essex Windsor Solid Waste Authority (“EWSWA”) is proposing.

17.1.4

Councillor Bondy

• Moved by Councillor Bondy

  That Council direct administration to install a turtle/ snake crossing sign on Iler Road noting that the Youth Action Committee has agreed to donate $50 towards the cost of installation of the sign.

17.2

The following Notices of Motion are being presented this evening and will be brought forward for Council's consideration at the July 19, 2021 Regular Council Meeting:

17.2.1

Councillor Bondy

• Moved by Councillor Bondy

  That Essex Town Council request that E.L.K Energy's Board meeting minutes be open to Council and/or the Asset Management Plan be shared with Council; and

  That Essex Town Council request Ron McDermott, Chair of E.L.K. Energy, raise this request at the next scheduled meeting as per Mayor Snively's suggestion at the June 21, 2021 council meeting.

18.

Reports and Announcements from Council Members

19.

By-Laws

19.1

By-Laws that require a third and final reading

19.1.1

By-Law 2037

Being a by-law to confirm the proceedings of the June 21,2021, Regular Meeting of Council of The Corporation of the Town of Essex

• That By-Law 2037 being a by-law to confirm the proceedings of the June 21, 2021, Regular Meeting of Council of The Corporation of the Town of Essex be read a third time and finally passed on July 5, 2021.

19.2

By-Laws that require a first, second, third and final reading

19.2.1

By-Law 2045

Being a by-law to appoint an Assistant Deputy Fire Chief for the Town of Essex

• That By-Law 2045 being a by-law to appoint an Assistant Deputy Fire Chief for the Town of Essex be read a first, a second and a third time and finally passed on July 5, 2021.

19.3

By-Laws that require a first and second reading

19.3.1

By-Law 2042

Being a by-law to confirm the proceedings of the July 5, 2021, Regular Meeting of Council of The Corporation of the Town of Essex

• That By-Law 2042 being a by-law to confirm the proceedings of the July 5, 2021, Regular Meeting of Council of The Corporation of the Town of Essex be read a first, a second time and provisionally adopted on July 5, 2021.

20.

Adjournment

• That the meeting be adjourned at [TIME].

21.

Future Meetings

21.1

Monday, July 19, 2021 - 6:00 - 9:00 PM Regular Council Meeting

Location: Electronic Meeting via Zoom
Livestream available at www.youtube.com/Essex/Ontario

21.2

Tuesday, August 3, 2021 - 6:00 - 9:00 PM Regular Council Meeting

Location: Electronic Meeting via Zoom
Livestream available at www.youtube.com/Essex/Ontario