Santa's Village Committee Meeting AgendaWednesday, October 02, 2024 at 6:00 P.m. - 7:00 P.m.60 Fairview Ave W, Essex, ON N8M 1B6Accessible formats or communication supports are available upon request. Please contact the Clerk’s Office at [email protected] or 519-776-7336 extension 1100 or 1101. 1.Call to Order 2.Land Acknowledgement We acknowledge that this land is the traditional territory of the Three Fires Confederacy of First Nations (comprised of the Ojibway, the Odawa, and the Potawatomi Peoples), and of the Huron-Wendat Peoples. We value the significant historical and contemporary contributions of local and regional First Nations and all of the Original Peoples of Turtle Island who have been living and working on the land from time immemorial.3.Declarations of Conflict of Interest 4.Adoption of Published Agenda 4.1Santa's Village Committee Agenda for October 2, 2024 That the published agenda for the October 2, 2024 Santa's Village Committee Meeting be adopted as presented.5.Adoption of Minutes 5.1Santa's Village Committee Minutes for September 10, 2024. 1.Post-Meeting Minutes - Santa's Village Committee_Sep10_2024 - English.pdfThat the minutes of the Santa's Village Committee meeting held September 10,2024 be adopted as circulated.6.Operations and Management That the report entitled Operations and Management, be received.6.1Overall Site Plan - Review 6.2Perimeter Fencing 6.3Large Tent/Tents 6.4Signage 6.5Power and Lighting 6.6Hours of Operation 6.7Setup and Take Down 6.8Radio Communications with Organizers 6.9Volunteer Management 6.10Medical First Aid 6.11Food Court 6.12Washrooms 6.13Entrance/Exits 6.14Information Booth 6.15Village Music and Speaker System 6.16Pavilion 7.Marketing, Social Media and Advertising That the updates included in Agenda Item 7. Marketing, Social Media and Advertising be received.8.Sponsorships That the updates included in Agenda Item 8. Sponsorships be received.9.Volunteers That the updates included in Agenda Item 9. Volunteers be received.10.Vendors That the updates included in Agenda Item 10. Vendors be received.10.1Food and Beverage Vendors 10.2Non-Food/Craft Vendors 10.3Christmas Tree Sales 11.Events That the updates included in Agenda Item 11. Events be received.11.1Story Time with Friends 11.2Fantastic Fathers 11.3Santa's Workshop 11.4Ornament Making 11.5Frosty's Scavenger Hunt 11.6Petting Zoo 11.7Cookie Decorating 11.8Trackless Train 11.9Carnival Rides 11.10Santa's Village Merchandise Table/Tent 11.11Parade 11.12Photo Booth 11.13Friday Night Event 11.14Teddy Bear Drive 11.15Open Mic 12.Entertainment That the updates included in Agenda Item 12. Entertainment be received.13.Third Party Events That the updates included in Agenda Item 13. Third Party Events be received.14.New Business That the updates in Agenda 14. New business be received.15.Budget/ Financials That the updates in Agenda 15. Budget/Financials be received. 16.Adjournment That the meeting be adjourned at __________.17.Future Meetings No Item Selected This item has no attachments.1.Post-Meeting Minutes - Santa's Village Committee_Sep10_2024 - English.pdf