Regular Council Meeting Agenda

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Location: https://www.youtube.com/user/EssexOntario

​Accessible formats or communication supports are available upon request.Please contact the Clerk’s Office at clerks@essex.ca or 519-776-7336 extension 1100 or 1101.​​


  • That the published agenda for the July 20, 2020 Regular Council Meeting be adopted as presented / amended.

  • That the minutes of the Regular Council Meeting held July 6, 2020, be adopted  as circulated.

RE: COVID-19 Town Response and Updates

RE: Community Improvement Plan Update (Quarter 2, 2020)

  • That Economic Development Report 2020-09, entitled "Community Improvement Plan Update (Quarter 2, 2020)", prepared by Nelson Silveira, Economic Development Officer, dated July 20, 2020, be received.

RE: Building Report and Development Overview June 2020

  • That Economic Development Report 2020-10, entitled "Building Report and Development Overview June 2020", prepared by Nelson Silveira, Economic Development Officer, dated July 20, 2020, be received.

RE: Climate Change Adaptation Plan - Progress Report 2

  • That Planning Report 2020-15, entitled "Climate Change Adaptation Plan - Progress Report 2", prepared by Niharika Bandaru, Climate Change Analyst, dated July 20, 2020, be received.

RE: Results of Request for Tender - Roof Replacement of Harrow Arena Section C and Section E

  • That Parks and Facilities Report 2020-06, entitled "Results of Request for Tender - Roof Replacement of Harrow Arena Section C and Section E", prepared by Jackson Tang, Assistant Manager, Business Services, dated July 6, 2020, be received; and

    That Council awards the Request for Tender - Roof Replacement of Harrow Arena Section C and Section E to Gillett Roofing Inc. in the amount of $171,923.52 including non-refundable HST.

RE: Columbarium at Colchester Memorial Cemetery

  • That Legal and Legislative Services Report 2020-02, entitled "Columbarium at Colchester Memorial Cemetery", prepared by Shelley Brown, Deputy Clerk, dated July 20, 2020, be received;

    That Council approves the transfer of any proceeds received (after the initial unit is fully funded from sales) from the sale of niches to reserve and that once sufficient funding is obtained, that the accumulated reserve amounts be used for the installation of future units; and

    That Council approves an initial per unit (1 niche) purchase price of $1,927.79 (Resident) and a purchase price of $2,409.79 (Non Resident) for 2020; and

    That Council approve an inurnment rate of $300.00 per single urn for 2020. 

RE: Court of Revision for Crystal Beach Drain

  • By-Law 1920
    Being a by-law to provide for the Crystal Beach Drain: Repair and Improvement of Covered Drains, Geographic Township of Colchester South, Project REI208D012
  • That Legal and Legislative Services Report 2020-08, entitled "Court of Revision for Crystal Beach Drain", prepared by Robert Auger, Town Solicitor/Clerk, dated July 20, 2020, be received; and

    That the following three (3) members of the Drainage Board: Kirk Carter, Dan Boudreau and Percy Dufour, be appointed to sit as members of the Court Revision to be convened for the Crystal Beach Drain: Repair and Improvement of Covered Drain, Geographic Township of Colchester South, Project REI2018D012, pursuant to the Report prepared by Gerard Rood Engineering Limited, dated April 15, 2020 (hereinafter the "Report"), and such Court of Revision to be scheduled for 5:00 PM on August 12, 2020, via electronic meeting; and

    That By-Law 1920, being a by-law to provide for the Crystal Beach Drain: Repair and Improvement of Covered Drains, Geographic Township of Colchester South, Town of Essex, County of Essex, Project REI2018D012, be read a first, and a second time and provisionally adopted this July 20, 2020. 

RE: Procedural By-Law Amendments and Consolidation

  • By-Law 1926
    Being a by-law to provide Rules and Procedure for the Conduct of Meetings of the Municipal Council and its Committees and Boards
  • That Legal and Legislative Services Report 2020-09, entitled "Procedural By-Law Amendments and Consolidation", prepared by Robert Auger, Town Solicitor, Legal and Legislative Services/Clerk, dated July 20, 2020, be received; and

    That By-Law 1926 being a by-law to provide Rules of Procedure for the Conduct of Meetings of the Municipal Council and its Committees and Boards, be read a first, and a second and provisionally adopted on July 20, 2020; and

    That By-Law 1681 and all amendments thereto are hereby repealed.

RE: Delegation of Authority By-Law Amendments

  • By-Law 1924 
  • Schedule "A"
    Delegation of Authority (Revised July 20, 2020)
  • That Legal and Legislative Services Report 2020-10, entitled "Delegation of Authority By-Law Amendments", prepared by Robert Auger, Town Solicitor, Legal and Legislative Services/Clerk, dated July 20, 2020, be received; and

    That By-Law 1924, being a by-law to Delegate the Duties and Powers of the Council of the Town of Essex be read a first, a second and a third time and finally adopted on July 20, 2020; and

    That that By-Laws 869, 1404 and 1737 and all amendments hereto be repealed.

RE: Election Review of Policies and Procedures

  • Schedule A - Use of Corporate Resources for Election Purposes Policy
  • Schedule B - Oshawa Municipal Election Complaint Purposes Policy
  • Form 3 - Appointment for Voting Proxy
  • That Legal and Legislative Services Report 2020-11, entitled "Election Review of Policies and Procedures", prepared by Robert Auger, Town Solicitor, Legal and Legislative Services /Clerk, dated July 20, 2020, be received for Council and public information purposes.

RE: Cemetery By-Law Amendments

  • By-Law 1812
    Being a by-law to provide for cemetery amendments
  • That Legal and Legislative Services Report 2020-12, entitled "Cemetery By-Law Amendments", prepared by Shelley Brown, Deputy Clerk, dated July 20, 2020, be received; and

    That By-Law 1812, being a by-law to provide for cemetery amendments, be read a first, and a second time and provisionally adopted on July 20, 2020; and

    That By-Law 1812 be brought back for a third reading, upon approval by the Bereavement Authority of Ontario; and

    That By-Law 1186 and any amendments thereto be repealed upon By-Law 1812 coming into full force and effect.

Chair to ask Council Members if any correspondence to be moved to 11.2 Received and Support.

  • That the correspondence listed in Agenda Item 11.1 be received and, where indicated, to further share such information with the community using suitable methods of communication.

RE: Provincial Legislation  RE: Emergency Orders (July 7, 2020)

RE: Stage 3 Coming, Child Care Space Increases, and Standing Committee on COVID-19 Municipal Impacts Hearings (July 13, 2020)

RE: Farm Property Class Tax Rate Program

Correspondence from the Township of Perth South, dated July 9, 2020 advising Council of their correspondence to Agricorp, asking that all Stakeholders review the current Farm Property Class Tax Rate Program in an effort to find efficiencies and ultimately a less disruptive classification process. 

RE: 2021 Budget and Five-Year Financial Plan

Memorandum to Town of Essex Senior Management, dated July 10, 2020 to formally commence the 2021 budget process and to review and amend the forecast portion of the 5 year financial plan to include 2022 to 2025. 

  • That the minutes listed in Agenda item 12 be received and where indicated, to further share such information with the community using suitable methods of communication.

  • That the Bank Payments Report, including the May cheque register, cheque number 51401 inclusive in the amount of $774,648.42, the Preauthorized Payments for the month of $341,941.12; and the Payroll for May 2020 in the amount of $318,723.03, be ratified as submitted.

Councillor Verbeek has asked that her Notice of Motion be withdrawn at this time.

17.

Being a by-law to confirm the proceedings of the July 6, 2020 Regular Meeting of the Council of The Corporation of the Town of Essex

  • That By-Law 1930 being a by-law to confirm the proceedings of the July 6, 2020 Regular Meeting of the Council of The Corporation of the Town of Essex be read a third time, and finally passed this July 20, 2020.

Being a by-law to authorize the execution of an Agreement between The Corporation of the Town of Essex and The Corporation of the City of Windsor (Service Agreement Basic Provisions: Children's Services)

  • That By-Law 1932, being a by-law to authorize the execution of an Agreement between The Corporation of the Town of Essex and The Corporation of the City of Windsor, be read a first, a second and a third time and finally passed on July 20, 2020.

Being a by-law to confirm the proceedings of the July 2o, 2020, Regular Meeting of The Corporation of the Town of Essex

  • That By-Law 1933, being a by-law to confirm the proceedings of the July 20, 2020, Regular Meeting of the Council of The Corporation of the Town of Essex, be read a first and a second time and provisionally adopted on July 20, 2020.

  • That the meeting be adjourned at [TIME].

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