Regular Council Meeting Agenda

Tuesday, September 08, 2020 at 6:00 P.m. - 9:00 P.m.

Location: https://www.youtube.com/user/EssexOntario

​Accessible formats or communication supports are available upon request.Please contact the Clerk’s Office at [e-mail] or 519-776-7336 extension 1100 or 1101.​​

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1.

Call to Order

2.

Closed Meeting Report

3.

Declarations of Conflict of Interest

4.

Adoption of Published Agenda

4.1

Regular Council Meeting Agenda for September 8, 2020

• That the published agenda for the September 8, 2020 Regular Council Meeting, be adopted as presented / amended.

5.

Adoption of Minutes

5.1

Regular Council Meeting Minutes for August 24, 2020

• That the minutes of the Regular Council Meeting held August 24, 2020, be adopted  as circulated.

6.

Public Presentations

6.1

Sign By-Law Amendment Request for CREW Winery (108 County Road 50 East, Ward 3)

6.1.1

Bernard Gorski

Mr. Gorski will appear as a Delegation to provide additional information to Council and answer any questions they may have.

6.1.2

Planning Report 2020-22

RE: Sign By-Law Amendment Request for CREW Winery (108 County Road 50 East, Ward 3)

• Planning Report 2020-01 RE Sign By-Law Amendment for 108 CR 50 East (January 20, 2020)
• Planning Report 2020-18 RE Sign By-Law Amendment for 108  CR 50 East (August 4, 2020)
• Correspondence from Colchester Ridge Estate Winery dated August 25, 2020
• Sign Drawing

• That Planning Services Report 2020-22, entitled "Sign By-Law Amendment Request for CREW Winery (108 County Road 50 East, Ward 3)", prepared by Rita Jabbour, Manager, Planning Services, dated September 8, 2020, be received; and

  That Council  (deny/approve) the requested amendment by resolution.

7.

Unfinished Business

8.

Reports from Administration

8.1

Chief Administration Officer (CAO), Chris Nepszy Verbal Report

RE: COVID-19 Town Response and Updates

• Doug Sweet, Director, Community Services/Deputy Chief Administrative Officer
  RE: Harrow Arena opening and Building/By-Law Division returning regular operating hours

8.2

Building and By-Law Enforcement Report 2020-01

RE: Fill permit for Mr. Darrel Dufour on County Road 12

• That Building and By-Law Enforcement Report 2020-01, entitled "Fill Permit for Mr. Darrel Dufour on County Road 12", prepared by Jake Morassut, By-Law Enforcement Officer, dated September 8, 2020, be received; and

  That Council, pursuant to the options identified in said Report, provide direction to Administration relating to Mr. Dufour's fill permit matter as follows:_____________________________

8.3

Economic Development Report 2020-12

RE: Community Improvement Plan 2020 Budget Update

• That Economic Development Report 2020-12, entitled "Community Improvement Plan 2020 Budget Update", prepared by Nelson Silveira, Economic Development Officer, dated September 8, 2020, be received; and

  That Council approves the transfer of $66,107.46 from the Harrow and Colchester CIP Reserves to the current budget year.

8.4

Economic Development Report 2020-13

RE: COVID-19 Business Grant Funding Update

• That Economic Development Report 2020-13, entitled "COVID-19 Business Grant Funding Update", prepared by Nelson Silveira, Economic Development Officer, dated September 8, 2020, be received; and

  That Council approves extending the deadline of the Business Relaunch Grant until October 2, 2020 for all businesses assessed in the commercial class. 

8.5

Economic Development Report 2020-14

RE: Agri-Tourism Strategy

• That Economic Development Report 2020-14, entitled "Agri-Tourism Development Strategy", prepared by Nelson Silveira, Economic Development Officer, dated September 8, 2020, be received; and

  That Council supports the Town of Essex making application for a matching grant in the amount of $25,000.00 to the Tourism Economic Development and Recovery Fund through the Ministry of Heritage, Sport, Tourism and Culture Industries; and

  That Council approves reallocating up to $25,000.00 in funding from the 2020 Tourism Marketing Budget to create an Agri-Tourism Strategy in 2021.

8.6

Economic Development Report 2020-15

RE: Wayfinding Signage Implementation

• That Economic Development Report 2020-15, entitled "Wayfinding Signage Implementation", prepared by Nelson Silveira, Economic Development Officer, dated September 8, 2020, be received; and

  That Council provide direction on the use of the word "Centre" on proposed signage relating to Essex, Harrow, Colchester and McGregor urban centres as follows:_________________.

8.7

Finance and Business Services Report 2020-01

RE: COVID-19 Financial Impact as of July 31, 2020

• 2020 Operating Budget Summary Including only COVID-19 Related Groupings

• That Finance and Business Services Report 2020-01, entitled "COVID-19 Financial Impact as of July 31, 2020", prepared by Katelynn Giurissevich, Manager, Finance and Business Services, dated September 8, 2020, be received.

8.8

Legal & Legislative Services Report 2020-014

RE: Town of Essex Election Complaints Policy

• Town of Essex Election Complaints Policy 039

• That Legal and Legislative Services Report 2020-14, entitled "Town of Essex Election Complaints Policy", prepared by Robert Auger, Town Solicitor, Legal and Legislative/Clerk, dated September 8, 2020, be received; and

  That the Town of Essex Election Complaints Policy attached to the report as Schedule A, be adopted as presented.

9.

Reports from Youth Members

10.

County Council Update

11.

Correspondence

11.1

Correspondence to be received

Chair to ask Council Members if any correspondence to be moved to 11.2 Receive and Support.

• That correspondence listed in Agenda Item 11.1 be received and, where indicated, to further share such information with the community using suitable methods of communication.

11.1.1

Tourism Windsor Essex Pelee Island

RE: Apply for Reimbursement of Safe Opening Expenses

Correspondence from the Tourism Windsor Essex Pelee Island, dated August 25, 2020 advising that The Ministry of Health, Sport, Tourism and Culture Industries and the Southwest Ontario Tourism Corporation has announced a new limited time "Safe Opening" Program that will allow tourism operators within Ontario's Southwest to be reimbursed for a portion of their safe opening expenses, and that the intake process will be on a "First Come, First Served" basis, and further applications will be accepted as of Tuesday, September 15 at 10 am only.

11.1.2

Town of Essex Letter of Support

RE: Improving Connectivity for Ontario (ICON) Bid for the Town of Essex

Copy of letter sent August 17, 2020 by the Town of Essex supporting Cogeco Connexion's application to Improving Connectivity of Ontario (ICON) program.

11.1.3

Windsor-Essex County Health Unit (WECHU)

RE: Request for Raw Data on Positive COVID-19 Cases in Essex County

Correspondence from the Windsor-Essex County Health Unit, dated September 2, 2020 responding to the Town of Essex's request for raw data on positive COVID-19 cases in Essex County.

11.1.4

Town of Essex Media Release - September 2, 2020

RE: Harrow Arena opening and Building/By-Law Division returning to regular operating hours

11.2

Correspondence to be considered for receipt and support

11.2.1

City of Windsor

RE: Resolution supporting a healthy ecosystem for local journalism

Correspondence dated August 28, 2020 from Windsor City Council advising of their resolution that supports that a healthy, professional news media is essential to the proper functioning of democracy in Windsor and across Canada and urges that federal government to pass legislation to ensure an ecosystem for a healthy news media to serve all Canadians.

• That correspondence from the City of Windsor, dated August 28, 2020 advising of a resolution passed by Windsor City Council that supports that a healthy, professional news media is essential to the proper functioning of democracy in Windsor and across Canada, be (received/received and supported); and

  If Council chooses to support the City of Windsor's resolution;

  That a letter be sent to Taras Natyshak, MPP, Chris Lewis, MP, all area municipalities, the Federation of Canadian Municipalities (FCM) and the Association of Municipalities of Ontario (AMO) with copy to the City of Windsor, urging the federal government to move quickly to pass legislation to ensure an ecosystem for a healthy news media to serve all Canadian. 

11.2.2

Essex Center B.I.A.

Correspondence dated August 24, 2020 advising Council of the resignation by Liz Semperger from the Essex Centre B.I.A. Board of Management.

• That correspondence from the Essex B.I.A. dated August 24, 2020 advising of Liz Semperger's resignation from the Essex B.I.A.'s Board of Management, be received with regret; and

  That a letter be sent to Liz Semperger thanking her for time spent on the Board and that By-Law 1777 be updated accordingly.

11.2.3

Project HOPE Windsor Essex

RE: Harrow Community Pantry

• Pantry Design

• That correspondence from Taylor Gorick, Chairperson of Project HOPE Windsor Essex, dated August 27, 2020, asking that Essex Council consider partnering with their not for profit organization in supporting a Community Pantry in Harrow, be received; and

  If Council chooses to support their pilot project;

  That Administration be directed to work with Project HOPE Windsor Essex in finding a suitable location for a community pantry in Harrow. 

12.

Committee Meeting Minutes

12.1

Arts, Culture and Tourism Committee (ACT) - August 12, 2020

• That the minutes of the Arts, Culture and Tourism Committee Meeting, dated August 12, 2020, be received and adopted as circulated.

13.

Financial

13.1

July 2020 Bank Payments Report

• That the Bank Payments Report, including the July cheque register, cheque number 51588 to cheque number 51724 inclusive in the amount of $3,098,284.56, the Preauthorized Payments for the month of July in the amount of $292,062.96; and the Payroll for the month of July in the amount of $463,499.67, be ratified as submitted. 

14.

New Business

15.

Notices of Motion

15.1

The following Notices of Motions were presented at the August 24, 2020 Regular Council Meeting and are being brought forward this evening for Council's consideration: 

15.1.1

Councillor Bondy

RE: Earlier Mailout for Notices of Drain Maintenance Works

• Moved by Councillor Bondy

  That Town of Essex Council directs Administration to send out Notices of Drain Maintenance Works in December and January if possible before planting season, to minimize the impact to our farming community during planting and harvesting season.

15.1.2

Councillor Bondy

RE: Review Regular Council Meeting Agenda and Procedural By-Law

• Moved by Councillor Bondy

  That the Town of Essex Council discuss and direct Administration to review the agenda and procedural by-law for our regular council meetings, roll call of votes, the notice of motion process and the submission of verbal reports to be discussed along with any other suggestions from councilors to make improvements to public service.

15.1.3

Councillor Verbeek

• Moved by Councillor Verbeek

  That in light of the correspondence shared by the province regarding regulatory framework changes in the Provincial Offences Act (August 24, 2020 Agenda item 11.1.1.6) and the new Ontario school bus stop arm cameras (August 24, 2020 Agenda item 11.1.5) that Council have a discussion on the feasibility of implementing this kind of safety measure.

15.2

The following Notices of Motions are presented this evening and will be brought forward at the September 21, 2020 Regular Council Meeting for Council's consideration: 

15.2.1

Councillor Bondy

RE: Five Year Roads Plan

That Council give direction to Administration to prepare a 5 year roads plan for Council discussions, public transparency and the budgeting process.

15.2.2

Councillor Bondy

RE: Emancipation Day

That August 1st be declared as Emancipation Day in the Town of Essex.

16.

Reports and Announcements from Council Members

17.

By-Laws

17.1

By-Laws that require a third and final reading

17.1.1

By-Law 1944

Being a by-law to confirm the proceedings of the August 24, 2020 Regular Meeting of the Council of the Corporation of the Town of Essex

• That By-Law 1944 being a by-law to confirm the proceedings of the August 24, 2020 Regular Meeting of the Council of The Corporation of the Town of Essex, be read a third time and finally passed on September 8, 2020.  

17.2

By-Laws that require a first, second, third and final reading

17.3

By-Laws that require a first and second reading

17.3.1

By-Law 1945

Being a by-law to confirm the proceedings of the September 8, 2020, Regular Meeting of the Council of The Corporation of the Town of Essex

• That By-Law 1945 being a by-law to confirm the proceedings of the September 8, 2020 Regular Meeting of the Council of The Corporation of the Town of Essex, be read a first and a second time and provisionally adopted on September 8, 2020.

18.

Adjournment

• That the meeting be adjourned at [TIME].
  

19.

Future Meetings

19.1

Monday, September 21, 2020 - 4:30 - 6:00 PM - Special Council Meeting

RE: Climate Change Adaptation Plan (CCAP)

Location: TBD

19.2

Monday, September 21, 2020 - 6:00 - 9:00 PM - Regular Council Meeting

Location: TBD