Regular Council Meeting Agenda

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Location: https://www.youtube.com/user/EssexOntario

​Accessible formats or communication supports are available upon request. Please contact the Clerk’s Office at clerks@essex.ca or 519-776-7336 extension 1100 or 1101.

 

This meeting will be hosted and chaired from the Town of Essex Municipal Building. Due to the ongoing COVID-19 pandemic this meeting is not currently open to the public for in person attendance. This meeting can be viewed by the public electronically via livestream and post-meeting on YouTube at www.youtube.com/EssexOntario


We acknowledge that this land is the traditional territory of the Three Fires Confederacy of First Nations (comprised of the Ojibway, the Odawa, and the Potawatomi Peoples), and of the Huron-Wendat Peoples. We value the significant historical and contemporary contributions of local and regional First Nations and all of the Original Peoples of Turtle Island who have been living and working on the land from time immemorial.

  • That the published agenda for the March 7, 2022 Regular Council Meeting be adopted as presented / amended.

  • That the minutes of the Regular Council Meeting held February 22, 2022 be adopted as circulated.

RE: Recent Changes to the Conservation Authorities Act, ERCA's Transition Plan and Draft 2022 Budget

  • 2021 Annual Report
  • Transition Plan
  • Draft 2022 Budget

Presentation by Tania Jobin, Chair, Kieran McKenzie, Vice-Chair, Tim Byrne, CAO/Secretary-Treasurer, and Shelley McMullen, CFO/Director Finance and Corporate Services

  • That the presentation by Essex Region Conservation Authority regarding the recent changes to the Conservation Authorities Act, ERCA's Transition Plan and Draft 2022 Budget be received.

RE: Council Vacancy - Ward 3 Councillor


Applicants: 

  • Bill Caixeiro
  • Percy Dufour
  • Jason Matyi
  • Eldon Brush
  • Brad Allard
  • Sherry Ducedre
  • Richard Kokovai
  • Mac Goslin
  • Rodney Hammond
  • Randy Macleod

(See February 28, 2022 Special Council Meeting Agenda for Applicant submission materials)


The Chair shall open the nomination process and invite nominations to be put forward by Members of Council and each nomination shall be seconded by a Member of Council.


Once nominations have closed, the voting shall be conducted in accordance with the  procedures previously proposed and described further in Legal & Legislative Services Reports (2022-06 February 7, 2022), 2022-04 dated January 31, 2022 and 2022-03 dated January 24, 2022.

  • Administering of the sworn Declaration re: Consent to Serve;
  • Administering of the sworn Declaration of Qualification;
  • By-law 2128.

Recommended Actions:

  • That Council confirm the appointment of the successful appointee ______________ by giving three readings to and finally passing By-Law 2128 being a By-Law to confirm the appointment of __________________ to Council as Ward 3 Councillor of the Corporation of the Town of Essex.


    Clerk to administer Oath/Declaration of Office re: Section 232 of the Municipal Act.

RE: Town of Essex Support to Essex Region Conservation Authority ("ERCA") for the Acquisition of the Abandoned Canada Southern Railway Company ("CASO") Railway Line


Recommended Action:

  • That Community Services-2022-05 Report entitled Town of Essex Support to Essex Region Conservation Authority ("ERCA") for the acquisition of the abandoned Canada Southern Railway Company ("CASO") railway line be received; and

    That Council approve a financial commitment to the Essex Region Conservation Authority towards the acquisition of the Canada Southern Railway Company line for the Town of Essex portion of the line in the amount $28,553.00 and the funds for the Town’s commitment be funded from the Land Acquisition Reserve.

RE: 2022 Municipal Election Voting Method

  • That Legal and Legislative Services-2022-09 Report entitled 2022 Municipal Election Voting Method prepared by Robert W. Auger Town Solicitor/Clerk dated March 7, 2022 be received;

    That the method of voting for the 2022 Municipal Election be a hybrid method of:

      • Internet Voting only for Advance Polls with an advance poll period commencing 12:00 a.m. on October 10, 2022 and ending at 12:00 p.m. on October 21, 2022; and
      • In-person voting only on Voting Day (October 24, 2022) using paper ballots with optical scan vote tabulators with voting locations to be determined and located in each of the four (4) Town centres (Essex Centre, Harrow, McGregor and Colchester); and

    That By-Law 2132 to authorize the use of Internet voting as an alternative voting method for the Advance Polls during an advance poll period of October 10, 2022 to October 21, 2022) and to authorize the use of mark sense ballot and optical scan vote tabulators on Voting Day in the 2022 Municipal Election receive a first, a second and third reading and be finally passed on March 7, 2022.

RE: Appeal Hearing with respect to a Dangerous Dog Declaration and Issuance of a Notice to Muzzle


Recommended Action:

  • That Legal and Legislative Services-2022-05 Report entitled Appeal Hearing with respect to a Dangerous Dog Declaration and Issuance of a Notice to Muzzle prepared by Shelley Brown, Deputy Clerk dated March 7, 2022 be received, and

    That Council grant an exemption from the requirements of Section 4.01 of the Animal Control By-Law as it relates to the composition of the Appeal Committee, and direct that the members of the Appeal Committee for the upcoming appeal hearing (s) (to be scheduled) shall be comprised of three members of the general public to be appointed who have declared that they will serve impartially and that they do not have a conflict of interest in the matter to be adjudicated.

RE: 2022 Wage Reallocations


Recommended Action:

  • That Finance-2022-06 Report entitled 2022 Wage Reallocations prepared by the Administration Team dated March 7, 2022 be received;

    That Council approve the reallocation of funds currently held in the Contingency Reserve for an Asset Management Specialist, to instead be used for consulting services to assist in the Ontario Regulation 588 Mandatory Asset Management Plan update in the amount of $56,000.00; and

    That Council approve the reallocation of wages as detailed in Table A, including the contract extension of the Financial Analyst through to December 31, 2022 and the creation of a full-time permanent, Assistant Manager, Engineering Services

RE: Annual Development Update 


Recommended Action:

  • That Development Services-2022-04 Report entitled Annual Development Update prepared by Lori Chadwick, Director, Development Services dated March 7, 2022 be received.

RE: Release of Performance Securities for Phase 1 of the Parkland Woods Residential Subdivision (Ward 3)


Recommended Action:

  • That Planning-2022-02 Report entitled Release of Performance Securities for Phase 1 of the Parkland Woods Residential Subdivision (Ward 3) prepared by Rita Jabbour, RPP, Manager, Planning Services dated March 7, 2022, be received; and

    That the commercial letter of credit from 1552843 Ontario Limited (Noah Homes), be reduced by $209,746.90, leaving a remaining credit amount of $390,253.10.

  • That the minutes of the Regular County Council Meeting held February 2, 2022 be received.

  • That all of the correspondence listed in Agenda Item 13.1 be received and, where indicated, to further share such information with the community using suitable methods of communication.

RE: Annual Report (2021) Requirement Section 11, Reg. 170/03 and Summary Report (2021) Requirement Schedule 22, Reg. 170/03: Essex Water Distribution System

RE: Safe Drinking Water Act, O. Reg. 170/03 Schedule 22 Summary Report: Harrow-Colchester South Water Treatment Plant

RE: Joint Board of Management Minutes of January 19, 2022

RE: Essex Region Conservation Authority 2022 Draft Budget 30 Day Notice to Member Municipalities

RE: Request to Dissolve Ontario Land Tribunal

RE: Ontario Eliminating Licence Plate Renewal Fees and Stickers

RE: Consideration for support for Windsor-Essex Workers

RE: Municipal Accommodation Tax and Crown Campgrounds

  • That the Committee Meeting minutes listed in Agenda Item 14, together with any recommendations to Council noted therein, be received, approved and adopted as circulated.

EFFC 22-02-005


Moved by Ron McDermott
Seconded by Katie McGuire-Blais


Recommendation to Council: That the FunFest Committee recommend to Council that the Essex FunFest be held Thursday, July 7, 2022 to Sunday, July 10, 2022.


Carried

  • That the Bank Payments Report, including January 2022 cheque register, cheque number 53943 to cheque number 54094 and electronic funds transfer (EFT) payment number EFT005937 to EFT006123 inclusive in the amount of $5,275,429.86; the Preauthorized Payments for the month of January in the amount of $297,286.38; and Payroll for the month of January in the amount of $363,628.15, be ratified as submitted.

  • That Council have a discussion regarding the lack of progress on a new High School being built in the Kingsville area for high school students of the Harrow/Colchester area.

19.

Being a by-law to confirm the proceedings of the February 22, 2022, Regular Meeting of Council of The Corporation of the Town of Essex

  • That By-Law 2134 being a by-law to confirm the proceedings of the February 22, 2022, Regular Meeting of Council of The Corporation of the Town of Essex be read a first third time and finally passed on March 7, 2022.

Being a by-law to authorize the execution of a lease agreement between the Town of Essex and Richard R. Brett for the Management and Operation of a Skate Sharpening and Pro Shop at the Essex Centre Sports Complex located at 60 Fairview Avenue West, Essex, Ontario

  • That By-Law 2127 being a by-law to authorize the execution of a lease agreement between the Town of Essex and Richard R. Brett for the Management and Operation of a Skate Sharpening and Pro Shop at the Essex Centre Sports Complex located at 60 Fairview Avenue West, Essex, Ontario be read a third time and finally passed on March 7, 2022.

Being a by-law to adopt a policy for the procurement and disposal of goods and services

  • That By-Law 2129 being a by-law to adopt a policy for the procurement and disposal of goods and services be read a third time and finally passed on March 7, 2022.

RE: Agritourism Ambassador Program and Toolkit


Being a by-law to enter into a Contribution Agreement between Her Majesty The Queen in Right of Ontario as represented by the Minister of Agriculture, Food and Rural Affairs (the “Province”) and The Corporation of the Town of Essex (the “Recipient”)

  • That By-Law 2136 being a by-law to enter into a Contribution Agreement between Her Majesty The Queen in Right of Ontario as represented by the Minister of Agriculture, Food and Rural Affairs (the “Province”) and The Corporation of the Town of Essex (the “Recipient”) be read a first, a second and third time and finally passed on March 7, 2022.

Being a by-law to confirm the proceedings of the March 7, 2022, Regular Meeting of Council of The Corporation of the Town of Essex

  • That By-Law 2137 being a by-law to confirm the proceedings of the March 7, 2022, Regular Meeting of Council of The Corporation of the Town of Essex be read a first and a second time and provisionally adopted on March 7, 2022.

  • That the meeting be adjourned at [TIME].

RE: Zoning By-Law Amendment: 32 Arthur


Location: Electronic Meeting via Zoom
Livestream Available at www.youtube.com/Essex/Ontario

Location: Electronic Meeting via Zoom
Livestream Available at www.youtube.com/Essex/Ontario

RE: Zoning By-Law Amendment: 6954 6th Concession Road


Location: Electronic Meeting via Zoom
Livestream Available at www.youtube.com/Essex/Ontario

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