Regular Council Meeting Agenda

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Location: https://www.youtube.com/user/EssexOntario

​Accessible formats or communication supports are available upon request.Please contact the Clerk’s Office at clerks@essex.ca or 519-776-7336 extension 1100 or 1101.​​


  • That the published agenda for the May 19, 2020 Regular Council Meeting, be adopted as presented / amended.

  • That the minutes of the Regular Council Meeting held May 4, 2020, be adopted as circulated.

  • That the minutes of the Special Council Meeting held May 1, 2019, to review the Town of Essex 2019 Development Charges Study, be adopted as circulated.

Mark Danelon, Director, Finance & Regulatory Affairs

Presentation of E.L.K. Energy Inc. 2019 Financial Statements

  • Resolutions of the Sole Shareholder of E.L.K. Energy Inc.
  • That the presentation by  E.L.K. Energy Inc. Director, Finance and Regulatory Affairs, Mark Danelon, of the 2019 Financial Statements for E.L.K. Energy Inc. for the year ending December 31, 2019, be received; and

    That Council supports the signing of the annual resolutions of E.L.K. Energy Inc. appointing the Directors and KPMG LLP as Auditor; and

    That the Mayor be thereby authorized to sign the documents on behalf of The Corporation of the Town of Essex. 

RE: COVID-19 Town's Response Updates

  • April 2020 Building Report
  • Development Overview
  • That Economic Development Report 2020-05, entitled "Building Report and Development Overview April 2020", prepared by Nelson Silveira, Economic Development Officer, dated May 19, 2020, be received.

RE: Adoption of Section 77(3) Engineer's Letter of Opinion for the Essex Outlet Drain

  • Letter of Opinion - Essex Outlet
  • Appendix A - Essex Outlet Drain - Recommended Plan
  • Appendix B - Final Hwy 3 Culvert Hydrology and Condition Report
  • By-Law 1913
    Being a by-law to adopt the Section 77(3) Engineer's Letter of Opinion to relocate the Essex Outlet Drain within the Ministry of Transportation Corridor
  • That Drainage Report 2020-04, entitled "Adoption of Section 77(3) Engineer's Letter of Opinion for the Essex Outlet Drain", prepared by Norm Nussio, Manager Operations Drainage, dated May 19, 2020, be received and supported; and

    That By-Law 1913 being a by-law to adopt Section 77(3) Engineer's Letter of Opinion to relocate the Essex Outlet Drain within the Ministry of Transportation (MTO) corridor, be read a first, a second and third time and finally passed on May 4, 2020. 

RE: Results of Request for Tender - Remove, Supply and Install Four Condensing Boilers

  • That Parks and Facilities Report 2020-02, entitled "Results of Request for Tender - Remove, Supply and Install Four Condensing Boilers", prepared by Jackson Tang, Assistant Manager, Business Services, dated May 19, 2020, be received; and

    That Council awards the Request for Tender - Remove, Supply and Install Four Condensing Boilers to Lekter Industrial Services Inc. in the amount of $68,992.27 including non-refundable HST; and

    That Council approves the addition of a third domestic hot water boiler at the Essex Centre Sports Complex and the funding of this new capital asset in the amount of $15,820.00 including non-refundable HST be purchased by re-allocating $10,000.00 from project CS-20-0047 (new Mural) and that the remaining $5,820.00 to be funded through a forecasted under expenditure in the Essex Centre Sports Complex 's 2020 operating budget account "Building and Repairs - Other (52900)". 

RE: Results of Request for Tender for Colchester Harbour Dock B Replacement

  • That Parks and Facilities Report 2020-05, entitled "Results of Request for Tender for Colchester Harbour Dock B Replacement", prepared by Jackson Tang, Assistant Manager, Business Services dated May 19, 2020, be received; and

    That Council awards the Request for Tender for Colchester Harbour Dock B Replacement to Kropf Instrustrial Inc. in the amount of $160,180.42 including non-refundable HST.

RE: Results of Request for Tender - Supply and Application of Maintenance Stone 2020

  • That Operations Report 2020-02, entitled "Results of Request for Tender - Supply and Application of Maintenance Stone 2020", prepared by Jackson Tang, Assistant Manager, Business Services, dated May 19, 2020, be received; and

    That Council awards the Request for Tender - Supply and Application of Maintenance Stone 2020 to Southwestern Sales Corporation Limited in the amount of $160,000.00 including non-refundable HST.

RE: Repeal of Subdivision Agreement (Parts 1& 2 on 12R27717)

  • By-Law 1915
    Being a by-law to release the Subdivision Agreement over Parts 1 and 2 on 12R27717
  • That Planning Report 2020-09, entitled "Repeal of Subdivision Agreement (Parts 1 and 2 on 12R27717)", prepared by Rita Jabbour, Manager, Planning Services, dated May 19, 2020, be received; and

    That By-Law 1915, being a by-law to release the Subdivision Agreement over Parts 1 and 2 on 12R27717, be read a first, a second and a third time and finally passed on May 19, 2020; and

    That the Town's Solicitor/Clerk be directed to execute all documents necessary to give effect to the actions taken by this Council as described in By-Law 1915.

     

RE: Results of Request for Tender - Supply of Winter Control Equipment for a Tandem Plow Truck and Supply of a Tandem Plow Truck Cab and Chassis 2020

  • That Operations Report 2020-03, entitled "Results of Request for Tender - Supply of Winter Control Equipment for a Tandem Plow Truck and Supply of a Tandem Plow Truck Cab and Chassis 2020, prepared by Jackson Tang, Assistant Manager, Business Services, be received; and

    That Council awards the Request for Tenders as follows:

    1. Supply of Winter Control Equipment for a Tandem Plow Truck with Stainless Steel Dump Body to Viking Chives Ltd. in the amount of $144,888.94 including non-refundable HST.
    2. Supply of Tandem Plow Truck Cab and Chassis 2020 to Team Truck Centres Ltd. in the amount of $160,148.80 including non-refundable HST; and

    That Council approves the additional funding of $25,037.74 above the approved 2020 Capital Budget of $280,000.00 for the Supply of Winter Control Equipment for a Tandem Plow Truck and Supply of a Tandem Plow Truck Cab and Chassis (project PW-20-0001) from the Town's Asset Management Lifecycle Reserve.

     

  • That the correspondence listed in Agenda Item 11.1 be received and, where indicated, to further share such information with the community using suitable methods of communication.

RE: Proposed Cannabis Retailer in the Town of Essex, located at 6 King Street East, Harrow

Correspondence, dated May 13, 2020 providing Council with their response to the pending approval of the Cannabis Retail Store Authorization application of 6 King Street East, Harrow.

RE: Fun Fest and spring programs cancelled, limit on gatherings continues (May 6, 2020)

RE: Declaration of Emergency Extended While Ontario Gradually Reopens the Economy

RE: Support for Commerical Rent Assistance Programs

Correspondence dated May 6, 2020 advising of the Town of Grimsby Council supports Commercial Rent Assistance Programs

  • New Ontario Provincial Police Detachment Boards: Building a Framework for Better Policing Governance Discussion Paper (May 1, 2020)

RE: Support Resolution - High Speed Internet Connectivity in Rural Ontario

Correspondence from the Township of Armour, dated April 29, 2020 to the Honourable Doug Ford supporting the need to make substantial investments in high-speed internet connectivity in the rural areas of Ontario.

  • That correspondence from the Township of Armour, dated April 29, 2020 to the Premier of Ontario, supporting the need to make substantial investments in high-speed internet connectivity in the rural areas of Ontario, be (received/received and supported); and

    If Council choses to support their resolution a letter of support be sent to The Honourable Doug Ford, Premier of Ontario and that a copy of the letter of support be sent to Taras Natyshak, MPP, Essex,  Chris Lewis, MP, Essex and the Township of Armour.

RE: Applications Undergoing Public Notice

  • Cannabis Application in Harrow - 6  King Street East
  • That correspondence from the Alcohol and Gaming Commission of Ontario notifying Council of a application for a Cannabis Retail Store at 6 King Street in Harrow, be (received/received and supported); and

    If Council choses to file an objection to the application, a letter be sent to the Alcohol and Gaming Commission of Ontario stating the reasons for the objection. 

(EPSB-20-05-18) That the March 3, 2020 correspondence from Mayor Snively advising of a leave of absence as a member of the Police Services Board, be received and accepted;

That Essex Town Council be requested to appoint another Council member to service on the Police Services Board during the Mayor's leave of absence period; and

That Vice Chair Verbeek serve as Chair of the Police Services Board in place of the Mayor during the Mayor's leave of absence.

  • That the Police Services Board Meeting minutes dated May 7, 2020, be received and adopted as circulated; and

    That the Town of Essex Council appoints ____________________, to serve on the Police Services Board for the duration of the Mayor's leave of absence.

Moved by Councillor Bondy
Seconded by

That Council bring forward the item listed as "shoreline protection of public property" from the Mayor's list of round table items, in order to discuss and give direction to Administration as it relates to potential liability, budget considerations, shoreline protection of public property policy, timelines and fallen trees policy during this time of historic high water levels. 

17.

Being a by-law to confirm the proceedings of the May 4, 2020 Regular Meeting of the Council of The Corporation of Town of Essex

  • That By-Law 1911 being a by-law to confirm the proceedings of the May 4, 2020 Regular Meeting of the Council of The Corporation of the Town of Essex, be read a third time and finally passed on May 19, 2020.

Being a by-law to amend By-Law Number 1037 The Comprehensive Zoning By-Law for the Town of Essex

  • At the March 2, 2020 Regular Council Meeting, Council passed the following resolution:
    Planning Report 2020-04
    Re: 183043 Ontario Limited Rezoning Application
    Moved by Councillor Bowman
    Seconded by Councillor Garon
    (R20-03-066) That Planning Report 2020-04, entitled "183043 Ontario Limited Rezoning Application" prepared by Jeff Watson, Policy Planner, dated March 2, 2020, be received; and
    That Council authorize the submission of a rezoning by-law for approval by Council to permit multiple unit dwellings within the lands identified as the Gianni Estates subdivision located east of Gosfield Townline and west of Fairview Avenue, in accordance with the recommendations of Development Services Department as set out in Appendix "A" to Planning Department Report 2020-04.
  • That By-Law 1912 being a by-law to amend By-Law 1037 The Comprehensive Zoning By-Law for the Town of Essex, be read a first, a second and a third time and finally passed on May 19, 2020.

Being a by-law to authorize an agreement between: Her Majesty the Queen in Right of Ontario as represented by the Minister of Municipal Affairs & Housing (the "Province") and The Corporation of the Town of Essex (the "Recipient")
(Municipal Modernization Program - Ontario Transfer Payment Agreement)

  • That By-Law 1914 being a by-law to authorize an agreement between: Her Majesty the Queen in Right of Ontario as represented by the Minister of Municipal Affairs & Housing (the "Province") and The Corporation of the Town of Essex (the "Recipient"), be read a first, a second and a third time and finally passed on May 19, 2020.

Being a by-law to confirm the proceedings of the May 19, 2020, Regular Meeting of the Council of The Corporation of the Town of Essex

  • That By-Law 1916 being a by-law to confirm the proceedings of the May 19, 2020, Regular Meeting of The Corporation of the Town of Essex, be read a first and a second time and provisionally adopted of May 19, 2020.

  • That the meeting be adjourned at [TIME].

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