Regular Council Meeting Agenda

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Location: https://www.youtube.com/user/EssexOntario

​Accessible formats or communication supports are available upon request. Please contact the Clerk’s Office at clerks@essex.ca or 519-776-7336 extension 1100 or 1101.

 

This meeting will be hosted and chaired from the Town of Essex Municipal Building. Due to the ongoing COVID-19 pandemic this meeting is not currently open to the public for in person attendance. This meeting can only be viewed by the public electronically via livestream on YouTube at www.youtube.com/EssexOntario

 


  • That the published agenda for the May 17, 2021 Regular Council Meeting be adopted as presented / amended.

  • That the minutes of the Regular Council Meeting held May 3, 2021 be adopted as circulated.

Report to Council in Open Session

RE: Code of Conduct Complaints from the public against Councillor Vander Doelen

  • That the Report and presentation by Robert Swayze, Town of Essex Integrity Commissioner, dated May 17, 2021 concerning the Code of Conduct Complaints filed against Councilor Vander Doelen, be received and that the recommendations therein be:  supported and adopted OR not supported and adopted.

RE: Results of Request for Proposal - Delivery of Custom Stock or Demo Pumper/Rescue Fire Truck

  • That Fire and Rescue Services–2021-10 entitled Results of Request for Proposal – Supply and Delivery of Custom Stock or Demo Pumper/Rescue Fire Truck dated March 09, 2021 be received; and

    That Council award the Request for Proposal - Supply and Delivery of Custom Stock or Demo Pumper/Rescue Fire Truck to Commercial Emergency Equipment Corporation in the total amount of $637,282.18 including non-refundable Harmonized Sales Tax.

RE: Expansion of Scope for Replacement of Rubber Floors in Two Dressing Rooms and the Main Hall of Libro Rink at the Essex Centre Sports Complex

  • That Parks and Facilities-2021-06 entitled Expansion of Scope for Replacement of Rubber Floors in Two Dressing Rooms and the Main Hall of Libro Rink at the Essex Centre Sports Complex  prepared by Jake Morassut, Manager, Parks and Facilities dated May 17, 2021 be received; and

    That Council approve the additional budgeted expenditures of $13,931.62 for the Capital Project: Expansion of Scope for Replacement of Rubber Floors in Two Dressing Rooms and the Main Hall of Libro Rink at the Essex Centre Sports Complex  (CS-21-0044) through additional funding from the Asset Management Plan Lifecycle Reserve (AMP Reserve).

RE: Results of Request for Tender – Surface Treatment 2021

  • That Capital Works and Infrastructure 2021-06 entitled, Results of Request for Tender – Surface Treatment 2021 prepared by Kevin Girard, Director, Infrastructure Services dated May 17, 2021 be received;

    That Council award the Request for Tender – Surface Treatment – 2021 (RFT-ID-21-013) to Shepley Road Maintenance Limited in the amount of $621,103.55 including non-refundable Harmonized Sales Tax; and

    That Council approve the additional funding of $7,694.42 including non-refundable Harmonized Sales Tax above the approved 2021 Capital Budget of $150,000 for Project PW-21-0013 to be funded from the Asset Management Lifecycle Reserve.

RE: Results of Request for Tender – Concrete Sidewalk Construction 2021 

  • That Capital Works and Infrastructure 2021-07 entitled, Results of Request for Tender – Concrete Sidewalk Construction 2021 prepared by Kevin Girard, Director, Infrastructure Services dated May 17, 2021 be received;

    That Council award the Request for Tender – Concrete Sidewalk Construction 2021 (RFT-ID-21-014) to Windsor Concrete and Construction Ltd. in the amount of $217,434.66 including non-refundable Harmonized Sales Tax; and

    That Council authorize that the additional expense of $6,003.30 for PW-21-0042 be funded from Trails Reserve and that the additional expense of $4,721.44 for PW-21-0007 be funded from the Asset Management Lifecycle Reserve.

RE: Harrow Lagoons Sludge Removal – Cell No. 2 

  • That Environmental Services–2021-02 entitled, Harrow Lagoons Sludge Removal – Cell No. 2 prepared by Kevin Girard, Director, Infrastructure Services dated May 17, 2021 be received; and

    That Council appoint Ontario Clean Water Agency (OCWA) to provide engineering, operational, and contract administration services to design, procure, and administer the Harrow Lagoons Sludge Removal project (SS-19-004 and SS-19-0013) in the amount of $1,000,000 including non-refundable Harmonized Sales Tax, in accordance with the completed request under Section 22 of the Town of Essex Procurement By-Law 1043.

RE: Building Report and Development Overview April 2021 

  • That Economic Development-2021-06 entitled Building Report and Development Overview April 2021 prepared by Nelson Silveira, Economic Development Officer dated May 17, 2021 be received for Council and public information.

RE: Appointment of Court of Revision Member for the Charles Shepley Drain, Town of Amherstburg (initiating Municipality)

  • That Kirk Carter, member of the Drainage Board, be selected and appointed to sit as the third member of the Court of Revision for the Charles Shepley Drain, Town of Amherstburg (initiating Municipality) and Town of Essex (neighbouring Municipality), County of Essex, Project No. 2019-1021 as per the report prepared by Mike Gerrits, Professional Engineer, R. Dobbin Engineering Inc. dated January 18, 2021 and including amendments for June 1, 2021 (hereinafter the “Report”), such Court of Revision to be scheduled for 6:00 pm on June 1, 2021, in the Town of Amherstburg.

RE: Amherstburg-McGregor Downspout Disconnections

  • That Infrastructure Services–2021–07 entitled Amherstburg-McGregor Downspout Disconnections prepared by Kevin Girard, Director, Infrastructure Services dated May 17, 2021 be received; and

    That Council direct Administration to develop a by-law specific to the community of McGregor to support the mandatory downspout disconnection program proposed by the Town of Amherstburg.

RE: Request for Interest – Colchester Park Bike Rental Lease Space 

  • By-Law 2021, being a By-law to authorize the execution of a lease agreement between the Corporation of the Town of Essex and The Grove Bike Co.
  • Schedule A to By-law 2021: Lease Agreement
  • That Community Services Report 2021-008 entitled Request for Interest – Colchester Park Bike Rental Lease Space be received;

    That Council approve the entering into of an agreement with The Grove Bike Co. for leased space within Colchester Park located 325 Jackson Street in Colchester for three years commencing on May 20, 2021 and concluding on April 30, 2024 with an option to renew for an additional two years beginning on May 1, 2024 subject to the general terms and conditions as outlined in By-Law 2021 and its Schedule A; and

    That By-Law 2021 be  read a first, second and third time and be finally adopted on May 17, 2021.

  • That all of the correspondence listed in Agenda Item 12.1 be received and, where indicated, to further share such information with the community using suitable methods of communication.

RE: Universal Paid Sick Days for Ontario Workers

RE: AMO Policy Update - Stay-at-Home Order Extended

RE: Letter of thanks for Community Partnership Fund donation

RE: Harrow High School Property

RE: National AccessAbility Week - May 30 - June 5, 2021

  • That the correspondence by the Town of Essex Accessibility Advisory Committee's, Vice Chair Lisa Wallace, asking Council to consider proclaiming National AccessAbililtyWeek in the Town of Essex, be received and supported; and

    That Council proclaims the week of May 30- June 5, 2021 as National AccessAbilityWeek in the Town of Essex by adopting the following resolution:

    Whereas, National AccessAbility Week (NAAW) takes place every year starting on the last Sunday in May. It is a time when accessibility and inclusion is promoted across communities and workplaces and a time to celebrate the contributions of Canadians with disabilities. It is also an opportunity to recognize the efforts of Canadians who are actively removing barriers and ensuring persons with disabilities have an equal chance to participate in all aspects of Canadian society;

    And Whereas, the increased social and economic inclusion of persons with disabilities has positive economic and social benefits, for persons with disabilities, for business, the economy, and society in general;

    And Whereas, when persons with disabilities can access meaningful employment, resources and services, Canada's economy grows. Businesses have the chance to welcome more customers, service satisfaction improves and workplaces reflect Canada's diversity;

    And Whereas, by bringing Canadians together to recognize the valuable contributions of persons with disabilities, we are strengthening the collaborative effort needed to create a country that is fully accessible and inclusive;

    Therefore, I Mayor Larry Snively, do hereby designate the week of May 30 to June 5, 2021 as National AccessAbililty Week (NAAW) in the Town of Essex.

RE: 2021 Senior of the Year Award: Request for Nominee

  • That Council receive the correspondence dated May 7, 2021 received from the Ministry for Seniors and Accessibility and that Council nominates ______________as Town of Essex Senior of the year for 2021.    

  • That all the Committee Meeting minutes listed in Agenda Item 13.1, 13.2 and 13.3, together with any recommendations to Council noted therein, be received, approved and adopted as circulated.

RE: Public Education Campaign

  • Moved byCouncillor Bondy

    That the Town of Essex do a public education campaign in print and social media regarding the dangers of blowing cut grass onto the road,

    Whereas we do not have a question and answer period in our public agendas,

    Whereas New Business items are up to the discretion of the Mayor,

    Whereas this is a community and resident safety issue that has no by-law to address it,

    Whereas increasing public awareness of the dangers is something council can do and should do; and

    Therefore be it resolved that each Spring The Town of Essex will work to educate individuals on the impact grass on the road can have on cyclists and motorists.

18.

Being a by-law to confirm the proceedings of the May 3, 2021, Regular Meeting of Council of The Corporation of the Town of Essex.

  • That By-Law 2019 being a by-law to confirm the proceedings of the May 3, 2021, Regular Meeting of Council of The Corporation of the Town of Essex be read a third time and finally adopted on May 17, 2021.

Being a by-law to confirm the proceedings of the May 17, 2021, Regular Meeting of Council of The Corporation of the Town of Essex.

  • That By-Law 2020 being a by-law to confirm the proceedings of the May 17, 2021, Regular Meeting of Council of The Corporation of the Town of Essex be read a first, a second time and provisionally adopted on May 17, 2021.

  • That the meeting be adjourned at [TIME].

RE: Zoning By-Law Amendment: 96 County Road 50 West

Location: Electronic Meeting via Zoom
Livestream available at www.youtube.com/Essex/Ontario

Location: Electronic Meeting via Zoom
Livestream available at www.youtube.com/Essex/Ontario

RE: Rezoning for Short Term Rentals

Location: Electronic Meeting via Zoom
Livestream available at www.youtube.com/Essex/Ontario

Location: Electronic Meeting via Zoom
Livestream available at www.youtube.com/Essex/Ontario

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