Regular Council Meeting Agenda

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Essex Civic Centre
360 Fairview Avenue West
Essex, Ontario

​Accessible formats or communication supports are available upon request.Please contact the Clerk’s Office at clerks@essex.ca or 519-776-7336 extension 1100 or 1101.

 

This meeting will be hosted and chaired from the Essex County Civic Centre Council Chambers.  Due to the ongoing COVID-19 pandemic and the Essex County Civic Centre building not being open to the public at this time, this meeting can only be viewed by the public electronically via livestream on YouTube at  www.youtube.com/EssexOntario


  • That the published agenda for the December 7, 2020 Regular Council Meeting be adopted as presented / amended.

  • That the minutes of the Regular Council Meeting held November 16, 2020, be adopted as circulated.

  • That the minutes of the Special Council Meeting held October 19, 2020, held for Council to provide their comments and questions to Strategy Corp with regards to the "Current State Assessment Report, Town of Essex Delivery Review, dated July 2020", as presented at the October 13, 2020 Special Council Meeting, be adopted as circulated.

  • That the minutes of the November 23, 2020 Special Council Meeting held for the purpose of a statutory Public Meeting to consider a Proposed Draft Plan of Subdivision known as Parkland Estates, Harrow,  be adopted  as circulated.

Lisa Wallace, Vice Chair
RE: International Day of Persons with Disabilities (IDPD)

Concerns with personal security cameras directed into neighbouring yards

President of South Point Communications 
RE: Surveillance cameras installed on private property

Councillor Garon
RE: Adoption of a new by-law with respect to surveillance cameras

  • Moved byCouncillor Garon

    That Administration be directed to come back to Council with a by-law that protects the rights of all residents with respect to surveillance cameras installed on private property; and

    That the Town of Essex prohibits homeowners from pointing security cameras at neighbouring properties or public property, and that any surveillance camera can only be used to monitor and/or record a homeowner's land and nothing  beyond its borders.

Lori Chadwick, Director of Development Services will be providing Council with a verbal report entitled "Upper Canada Growers ZBA/SPC Applications".

  • That the verbal report from Lori Chadwick, Director of Development Services entitled "Upper Canada Growers ZBA/SPC Applications", be received.

RE: Housing Affordability and Opportunity in the Town of Essex

  • Infill Development Presentation to Council
    (March 16, 2020)
  • That Development Services Report 2020-03, entitled "Housing Affordability and Opportunity in the Town of Essex", prepared by Lori Chadwick, Director, Development Services, dated December 7, 2020, be received; and

    That Council consider the options and associated impacts to incentivize Infill Residential Development through the waiving of Development Charges in advance of 2021 Budget Deliberations.

RE: Court of Revision for Szakacs Drain: Repair and Improvement, Geographic Township of Colchester South, Town of Essex, County of Essex

  • By-Law 1968
    Being a by-law to provide for the Szakacs Drain: Repair and Improvement, Geographic Township of Colchester South, Project REI2016D0004
  • That Legal and Legislative Services Report 2020-19, entitled "Court of Revision for Szakacs Drain: Repair and Improvement, Geographic Township of Colchester South, Town of Essex, County of Essex, Project REI2016D004", dated December 7, 2020, prepared by Robert Auger, Town Solicitor, Legal and Legislative Services/Clerk, be received; and

    That the following three (3) members of the Drainage Board: Kirk Carter, Percy Dufour and Felix Weigt-Bienzle be appointed to sit as members of the Court of Revision to be convened for the Szakacs Drain: Repair and Improvement, Geographic Township of Colchester South, Project REI2016D004, be scheduled for 5:00 PM on January 6, 2021, via electronic meeting; and

    That By-Law 1968 being a by-law to provide for the Szakacs Drain: Repair and Improvement, Geographic Township of Colchester South, Project REI2016D004, be read a first and a second time and provisionally adopted on December 7, 2020. 

RE: Court of Revision for Shepley Drain: Bridge Replacement for Gorski Land Holdings Inc., Geographic Township of Colchester South, Town of Essex, County of Essex

  • By-Law 1969
    Being a by-law to provide for the Shepley Drain: Bridge Replacement for Gorski Land Holdings Inc., Geographic Township of Colchester South, Project REI2020D012
  • That Legal and Legislative Services Report 2020-20, entitled "Court of Revision for Shepley Drain: Bridge Replacement for Gorski Land Holdings Inc., Geographic Township of Colchester South, Town of Essex, County of Essex, Project REI2020D012", dated December 7, 2020, prepared by Robert Auger, Town Solicitor, Legal and Legislative Services/Clerk, be received; and

    That the following three (3) members of the Drainage Board: Kirk Carter, Percy Dufour and Felix Weigt-Bienzle be appointed to sit as members of the Court of Revision to be convened for the Shepley Drain: Bridge Replacement for Gorski Holdings Inc., Geographic Township of Colchester South, Project REI2020D012, be scheduled for 5:00 PM on January 6, 2021, via electronic meeting; and

    That By-Law 1969 being a by-law to provide for the Shepley Drain: Bridge Replacement for Gorski Holdings Inc., Geographic Township of Colchester South, Project REI2020D012, be read a first and a second time and provisionally adopted on December 7, 2020. 

RE: 2021 Town Insurance Program RFP Results

  • That Legal and Legislative Services Report 2020-021, entitled "2021 Town Insurance Program RFP Results", prepared by Robert Auger, Town Solicitor/Legal and Legislative Services/Clerk, dated December 7, 2020, be received; and

    That Council awards the Request for Proposal for General Insurance Services to Frank Cowan Company Limited ("Cowan") for a one year term (January 1, 2021 to January 1, 2022) with the option to renew for each subsequent year (up to a maximum of 5 years) based on satisfactory performance, quotes and service.

RE: HEIRS Lease Renewal at Harrow Arena

  • By-Law 1970
    Being a by-law to authorize the execution of a lease agreement between the Town of Essex and the Harrow Early Immigrant Research Society for property to operate a research library inside of the Harrow and Colchester South Recreation Complex located at 243 McAffee Street, Harrow, Ontario
  • That Community Services Report 2020-05, entitled "HEIRS Lease Renewal at Harrow Arena", prepared by Doug Sweet, Director, Community Services/Deputy CAO, dated December 7, 2020, be received; and

    That Council approves entering into a renewal agreement with the Harrow Early Immigrant Research Society for leased space at the Harrow Arena located at 243 McAffee Street for an additional ten year period commencing on the first day of January, 2021 and concluding on December 31, 2031, subject to the general terms and conditions as outlined in By-Law 1970; and

    That By-Law 1970, being a by-law to authorize the execution of a lease agreement between the Town of Essex and the Harrow Early Immigrant Research Society for property to operate a research library inside of the Harrow and Colchester South Recreation Complex located at 243 McAffee Street, Harrow, Ontario, be read a first, a second and a third time and finally adopted on December 7, 2020.

RE: Appointment of an Engineer under Section 78 of the Drainage Act to legalize a culvert installation on the Lawrence Quick Drain

  • That Drainage Report 2020-12, entitled "Appointment of an Engineer under Section 78 of the Drainage Act to legalize a culvert installation on the Lawrence Quick Drain", prepared by Lindsay Dean, Drainage Superintendent, dated November 2, 2020, be received; and

    That Council appoint Baird AE under Section 78 of the Drainage Act to legalize a culvert installation on the Lawrence Quick Drain.

RE: Draft Plan of Subdivision Approval, Parkland Estates 
(Applicant: Noah Homes, 1552843 Ontario Limited) File No 37T20004

  • Parkland Estates Harrow - Draft Plan (1)
  • Parkland Estates Subdivision - Final Approval 
  • Draft Parkland Agreement (Final)
  • That Planning Report 2020-27,  entitled "Draft Plan of Subdivision Approval, Parkland Estates (1552843 Ontario Limited) File No. 37T20004", prepared by Rita Jabbour, RPP, Manager, Planning Services, dated December 7, 2020, be received, and 
    That Council request that the Manager of Planning Services for the County of Essex give draft plan of subdivision approval to 1552843 Ontario Limited (Noah Homes), for the development of the “Parkland Estates” subdivision on lands comprising Part of Lot 12, Second Range of the Gore, on the East side of County Road 13, south of Pollard Drive, to permit the development of single-detached and semi-detached dwellings, in accordance with the draft plan prepared by Verhaegen Land Surveyors and dated July 16, 2020 subject to the following:

    1. That 1552843 Ontario Limited (Noah Homes) enter into a subdivision agreement with the Town for the provision of roads and other services and facilities to the subdivision, in accordance with the draft plan attached to this resolution; 
    2. Such other conditions requested by the Manager of Planning Services for the County of Essex, as a condition of draft plan of subdivision approval; and
    3. That Council agrees to accept cash in lieu of a parkland dedication and to permit the construction of a storm water management pond and public parking area on Town lands, in accordance with the provisions of the subdivision agreement.
  • That correspondence listed in Agenda Item 11.1 be received and, where indicated, to further share such information with the community using suitable methods of communication.

RE: Registrar's Directive

BAO issues colour code for regional restrictions that licensees and establishments must follow

  • Colour Code Chart

AMO Policy Update (November 20, 2020)
RE: Updated COVID-19 Measures, New LTC Projects, Emergency Orders Extended and AODA Items

RE: COVID-19 Response: Community Update (November 30, 2020)
Operations to be suspended at Essex and Harrow Arenas

RE: Public Health Memo COVID-19 
(Update for the week of November 30, 2020)

November 18, 2020
RE: Town of Essex Seeking Youth Council Members

November 24, 2020
RE: Town of Essex Announces Provincial Funding for Local Streetscape Projects

November 30, 2020
RE: Town of Essex to Honour Frontline Workers with Christmas Tree Lighting Ceremony Livestream

RE: Reply to Town of Essex correspondence supporting the Town of Amherstburg's Accessibility for Ontarians with Disability Act, 2005 (AODA) website compliance extension request. 

  • Town's correspondence dated October 28, 2020

RE: Reply to Town of Essex correspondence supporting the Township of Blanford-Blenheim's concerns relating to unlicensed and unmonitored cannabis grow operations.

  • Town's correspondence dated November 16, 2020

RE: Rural Fibre Expansion concerns

Correspondence to Council from William Dent and Stephanie Wilhelm from County Road 20 West, Harrow advising Council of their concerns that their neighbourhood is not included in the rural fibre expansion through SWIFT.

RE: Property Tax and Assessment Measures in the 2020 Ontario Budget (November 5, 2020)

RE: Ontario Rebuilding and Recovery Act: Accelerating Infrastructure Initiatives Municipal Engagement

RE: Funding and Resources for Improved Connectivity Reminder - Universal Broadband Fund and Improving Connectivity for Ontario

RE: Joint Board of Management Minutes - October 21, 2020

Resolution RE: Amending the Tile Drain Loan Program

Correspondence from the Township of Howick, dated November 19, 2020 requesting the Ontario Ministry of Agriculture, Food and Rural Affairs to consider lowering the interest rate on Tile Drain Loans to 4% and increasing the yearly loan limit to $100,000

RE: New Recycling Collection Contractor for Essex County

Announcement that effective December 1, 2020 the City of Windsor is the new Essex County recycling collection contractor.

RE: Essex-Windsor Regional Landfill Quarterly Operations Report (April - June 2020)

RE: City of Hamilton - Request to the Premier and Minister of Attorney General - Amending the AGCO Process to Consider Radial Separation from other Cannabis Locations

Correspondence dated November 17, 2020 requesting the Province to consider amending its licensing and application process for Cannabis Retail Stores to consider radial separation from other cannabis locations.

RE: Concerned Business Owner and Citizen 

Correspondence dated December 1, 2020 bringing forward her concerns and frustrations as a small business owner in the Town of Essex and COVID-19 restrictions.

RE: Staffing Changes at the Western Municipal Services (MSO-W) of the Ministry of Municipal Affairs and Housing in London

  • That the minutes list in Agenda item 12, together with any recommendations to Council noted therein, be received, approved and adopted as circulated.

RE: Court of Revision
North Rear Road Drain South Side: New Bridge for Grondin

RE: Consideration of Reports 
Shepley Drain: Bridge Replacement for Gorski Landings Inc.
Szakacs Drain: Repair and Improvement

  • That the Bank Payments Report, including the October cheque register, cheque number 52007 to cheque number 52148 inclusive in the amount of $3,504,786.91, the Preauthorized Payments for the month of October in the amount of $352,614.29; and Payroll for the month of October in the amount of $608,925.29, be ratified as submitted.

17.

Being a by-law to provide for the North Rear Road Drain South Side (New Bridge for Grondin), Geographic Township of Colchester North, Project REI2020D010, Town of Essex, County of Essex

  • That By-Law 1964 being a by-law to provide for the North Rear Road Drain South Side (New Bridge for Grondin), Geographic Township of Colchester North, Project REI2020D010, Town of Essex, County of Essex, be read a third time and finally passed on December 7, 2020.

Being a by-law to confirm the proceedings of the November 16, 2020 Regular Meeting of the Council of The Corporation of the Town of Essex

  • That By-Law 1967 being a by-law to confirm the proceedings of the November 16, 2020 Regular Meeting of the Council of The Corporation of the Town of Essex, be read a third time and finally passed on December 7, 2020.

Being a by-law to enter into an Agreement between The Corporation of the Town of Essex (the "Municipality") and Her Majesty The Queen In Right of Ontario (as represented by the Minister of Community Safety and Correctional Services) (the "Ministry") and The Essex Police Services Board (the "Board")

  • That By-Law 1972 being a by-law to enter into an Agreement between The Corporation of the Town of Essex (the "Municipality") and Her Majesty The Queen In Right of Ontario (as represented by the Minister of Community Safety and Correctional Services) (the "Ministry") and The Essex Police Services Board (the "Board"), be read a first, a second and a third time and finally passed December 7, 2020.

Being a by-law of The Corporation of the Town of Essex to authorize the borrowing upon amortizing debentures in the principal amount of $83,397.76 towards the cost of Shoreline Loan Program

  • That By-Law 1971 being a by-law of The Corporation of the Town of Essex to authorize the borrowing upon amortizing debentures in the principal amount of $83,397.76 towards the cost of Shoreline Loan Program, be read a first, a second and a third time and finally passed on December 7, 2020.

Being a by-law to confirm the proceedings of the December 7, 2020 Regular Meeting of the Council of The Corporation of the Town of Essex

  • That By-Law 1973 being a by-law to confirm the proceedings of the December 7, 2020 Regular Meeting of the Council of The Corporation of the Town of Essex, be read a first and a second time and provisionally adopted on December 7, 2020.

  • That the meeting be adjourned at [TIME].

RE: 2021 Budget Deliberations

Location: Zoom Meeting

RE: Zoning By-Law Amendment - 1110 Ridge Road

Location: Zoom Meeting

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