Regular Council Meeting Agenda

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Location: https://www.youtube.com/user/EssexOntario

​Accessible formats or communication supports are available upon request.Please contact the Clerk’s Office at clerks@essex.ca or 519-776-7336 extension 1100 or 1101.​​


  • That the published agenda for the April 20, 2020 Regular Council Meeting be adopted as presented / amended.

  • That the minutes of the Regular Council Meeting held April 6, 2020 be adopted as circulated.

RE: COVID-19 Town's Response Updates

  • Staffing
  • RV use
  • Seasonal Campground Use
  • Essential/Non-essential meetings
  • RE: March 2020 Building Report
  • Development Overview
  • That Economic Development Report 2020-03 entitled "Building Report and Development Overview March 2020", prepared by Nelson Silveira, Economic Development Officer, dated April 20, 2020, be received.

RE: Community Improvement Plan Update (Quarter 1 2020)

  • That Economic Development Report 2020-04, entitled "Community Improvement Plan Update (Quarter 1 2020)", prepared by Nelson Silveira, Economic Development Officer, dated April 20, 2020, be received.

RE: Appointment of an Engineer under Section 78 of the Drainage Act to review the Barrette Drain

  • That Drainage Report 20-02, entitled "Appointment of an Engineer under Section 78 of the Drainage Act to review the Barrette Drain", prepared by Lindsay Dean, Drainage Superintendent, dated April 20, 2020, be received; and

    That Council appoints Rood Engineering Incorporated under Section 78 of the Drainage Act to review the Barrette Drain.

RE: Windsor/Essex Region Stormwater Management Standards Manual

  • That Infrastructure Services Report 2020-02 entitled, "Windsor/Essex Region Stormwater Management Standards Manual",  prepared by Kevin Girard, dated April 20, 2020 be received; and

    That Council adopt the Windsor/Essex Region Stormwater Management Standards Manual as the standard for design and review of the infrastructure within the Town of Essex.

RE: Appointment of an Engineer under Section 78 of the Drainage Act to install a new culvert over the North Rear Road Drain South Side.

  • That Drainage Report 2020-03, entitled "Appointment of an Engineer under Section 78 of the Drainage Act to install a new culvert over the North Rear Road Drain South Side" prepared by Lindsay Dean, Drainage Superintendent, dated April 20, 2020 be received; and

    That Council appoint Rood Engineering Incorporated under Section 78 of the Drainage Act to install a new culvert over the North Rear Road Drain South Side.

RE: Town of Essex Shoreline Assistance Loan Program

  • Corporate Services Report 2019-05 RE: Shoreline Assistance Loan Program
  • Shoreline Assistance Loan Program Property Owner Agreement (DRAFT)
  • By-Law 1908
    Being a by-law to authorize the Town of Essex Shoreline Assistance Loan Program and undertaking of flood and shoreline control/mitigation works on private residential property as local improvements
  • That Corporate Services Report 2020-01 , entitled "Town of Essex Shoreline Assistance Loan Program", prepared by Jeffrey Morrison, Director, Corporate Services, dated April 20, 2020, be received, and

    That Council authorizes the implementation of the Town of Essex Shoreline Assistance Loan Program (the "Program") and to further delegate to and authorize Administration to negotiate and enter into all Property Owner Agreements, and to take such steps to give effect to same pursuant to the Program in substantially the same form and manner as the proposed or draft Property Owner Agreement attached hereto, and

    That By-Law 1908, being a by-law to authorize the Town of Essex Shoreline Assistance Loan Program and the undertaking of flood and shoreline control/mitigation works on private residential property as local improvements, be read a first, a second and a third time, and finally passed on April 20, 2020; and

    That Administration be directed to come to Council with by-law(s) pertaining to Section 36 of Ontario Regulation 586/06 to authorize the imposition of said local improvement works as a "Special Charge" on participating properties in accordance with the Program and the Property Owner Agreements.

RE: Court of Revision for the Bayliss Drain (Bridge Replacements and Maintenance Schedule), Geographic Township of Colchester South, Project REI2016D024, Town of Essex, County of Essex

  • By-Law 1904
    Being a by-law to provide for Bayliss Drain (Bridge Replacements and Maintenance Schedule)
  • That Legal and Legislative Services Report 2020-05, entitled "Court of Revision for the Bayliss Drain (Bridge Replacements and Maintenance Schedule), Geographic Township of Colchester South, Project REI2016D024, Town of Essex, County of Essex", submitted by Robert Auger, Town Solicitor, Clerk, dated April 20, 2020, be received, and

    That the following three (3) members of the Drainage Board: Kirk Carter, Percy Dufour and Luke Martin, be appointed to sit as members of the Court of Revision to be convened for the Bayliss Drain (Bridge Replacements and Maintenance Schedule) Geographic Township of Colchester South, Project REI2016D024, pursuant to the Report prepared by Gerard Rood, Professional Engineer, Rood Engineering Limited, dated February 18, 2020 (hereinafter the "Report"), and such Court of Revision to be scheduled for 4:30 PM on May 21, 2020, via electronic meeting, and

    That By-Law 1904 being a by-law to provide for Bayliss Drain (Bridge Replacements and Maintenance Schedule), Geographic Township of Colchester South, Project REI2016D024, Town of Essex, County of Essex, be read a first and a second time, and provisionally adopted on April 20, 2020.

     

RE: Results of Request for Tender for the Supply of Tandem Drum Asphalt Compactor

  • That Operations Report 2020-01, entitled "Results of Request for Tender for the Supply of Tandem Drum Asphalt Compactor", prepared by Jackson Tang, Assistant Manager, Business Services, dated April 20, 2020, be received, and

    That Council awards the Request for Tender for the Supply of Tandem Drum Asphalt Compactor to Kucera Group Tecumseh in the amount $52,406.40 including non-refundable harmonized sales tax; and

    That Council approves the additional funding of $2,406.40 above the allocated 2020 Supply of Tandem Drum Asphalt Compactor capital budget of $50,000.00 (Project Code: PW-20-0032) through transferring from the Development Charges Reserve.

RE: Results of Request for Tender - Supply of Three Pick Up Trucks 2020

  • That Capital Works and Infrastructure Report 2020-03, entitled "Results of Request for Tender - Supply of Three Pick-Up Trucks 2020", prepared by Jackson Tang, Assistant Manager, Business Services, dated April 20, 2020, be received, and

    That Council awards the Request for Tender - Supply of Three Pick-Up Trucks 2020 to Ken Knapp Ford in the amount of $117,652.87 including trade in value and non-refundable harmonized sales tax.

RE: Climate Change Adaptation Plan - Progress Report 1

  • That Planning Report 2020-06, entitled "Climate Change Adaptation Plan - Progress Report 1", prepared by Niharika Bandaru, Climate Change Analyst, dated April 20, 2020, be received.

  • That correspondence listed in Agenda Item 11.1 be received and, where indicated, to further share such information with the community using suitable methods of communication.

RE: Construction Act to be Exempt from Emergency Order Suspending Procedural Time Limits

RE: Operation of Seasonal Trailer Parks and Recreational Campgrounds - Amended Essential Business Order as of April 3, 2020

RE: Town By-Law Officers to conduct enforcement of provincial orders (April 8, 2020)

RE: COVID-19 Update: Bill 189, Coronavirus Support and Protection Act, 2020 Receives Royal Assent (April 14, 2020)

RE: Direct Payment of Federal Funds to Municipalities to Waive Property Taxes for the Year 2020 - Financial help to alleviate the suffering from COVID-19 Pandemic

Correspondence from the Town of Midland to the Prime Minister of Canada, dated March 23, 2020 asking that the Province of Ontario consider their proposal to direct payment of federal funds to municipalities to waive property taxes for the year 2020 to provide financial help to alleviate the suffering from COVID-19 Pandemic. 

  • April 15, 2020 Regular Meeting Agenda (Virtual Meeting via Zoom)
  • April 15, 2020 Special Meeting Agenda (Virtual Meeting via Zoom)

RE: Applications Undergoing Public Notice

  • Cannabis Applications in Essex

RE: Town of Essex to Provide Sandbags for Residents (April 9, 2020)

RE: Two Board System for Police Services Boards (PSB) in Essex County

Correspondence from the Town of Tecumseh to the Town of Lakeshore, dated March 31, 2020 supporting Lakeshore's Police Services Board's proposal for a "two board system" for Essex County as its preferred option.

RE: March 2020

  • That the Bank Payments Report, including the March cheque register, cheque number 51172 to cheque number 51322 inclusive in the amount of $5,239,406.67, the Preauthorized Payments for the March 2020 in the amount of $430,932.65; and the Payroll for March 2020 in the amount of $457,528.55, be ratified as submitted.

17.

Being a by-law to confirm the proceedings of the April 6, 2020, Regular Meeting of the Council of The Corporation of the Town of Essex

  • That By-Law 1906 being a by-law to confirm the proceedings of the April 6, 2020 Regular Meeting of the Council of The Corporation of the Town of Essex, be read a third time and finally adopted on April 20, 2020. 

Being a by-law to authorize the borrowing of money to meet current expenditures of The Corporation of the Town of Essex

  • That By-Law 1900 being a by-law to authorize the borrowing of money to meet current expenditures of The Corporation of the Town of Essex, be read a first, a second and a third time and finally passed on April 20, 2020.

Being a by-law to confirm the proceedings of the April 20, 2020, Regular Meeting of the Council of The Corporation of the Town of Essex

  • That By-Law 1909, being a by-law to confirm the proceedings of the April 20, 2020, Regular Meeting of the Council of The Corporation of the Town of Essex, be read a first and a second time and provisionally adopted on April 20, 2020.

  • That the meeting be adjourned at [TIME].

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