Regular Council Meeting Agenda

Tuesday, February 18, 2020 at 6:00 P.m. - 9:00 P.m.

Essex Civic Centre

360 Fairview Avenue West

Essex, Ontario

​Accessible formats or communication supports are available upon request.Please contact the Clerk’s Office at [e-mail] or 519-776-7336 extension 1100 or 1101.​​

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1.

Call to Order

2.

Closed Meeting Report

3.

Declarations of Conflict of Interest

4.

Adoption of Published Agenda

4.1

Regular Council Meeting Agenda for February 18, 2020

• That the published agenda for the February 18, 2020 Regular Council Meeting, be adopted as presented / amended.

5.

Adoption of Minutes

5.1

Regular Council Meeting Minutes for February 3, 2020

• That the minutes of the Regular Council Meeting held February 3, 2020 be adopted as circulated.

5.2

Special Council Meeting Minutes for January 13, 2020

• That the minutes of the Special Council Meeting held January 13, 2020 for the purpose of budget deliberations, be adopted as circulated.

6.

Public Presentations

6.1

Community Heritage Preservation Awards

The Community Heritage Preservation Awards were created to recognize citizens who have helped to celebrate and protect the Town's rich heritage. Presentations will be made this evening to the following recipients of this year's awards:

• The Friends of the John R Park Homestead
• Mr. David Brian and Mr. Stephen Punga

7.

Unfinished Business

8.

Reports from Administration

8.1

Community Services Report 2020-01

RE: Special Events Resource Team (SERT) February Update

• That Community Services Report 2020-01, entitled "Special Events Resource Team (SERT) February Update", prepared by Doug Sweet, Director of Community Services, dated February 18, 2020, be received.

8.2

Community Services Report 2020-02

RE: Essex Rotary Mural Building Agreement

• By-Law 1881
  Being a by-law to enter into an Agreement with Greg Schinkel for the placement of an outdoor mural to the building located at 24 Talbot Street North, Essex, Ontario

• That Community Services Report 2020-02, entitled "Essex Rotary Mural Building Agreement", prepared by Doug Sweet, Director of Community Services, dated February 18, 2020, be received; and

  That By-Law 1881, being a by-law to enter into an Agreement with Greg Schinkel for the placement of an outdoor mural to the building located at 24 Talbot Street North, Essex, Ontario be read a first, a second and a third time, and finally passed on February 18, 2020.

8.3

Legal and Legislative Services Report 2020-04

RE: Essex Striking Committee - Essex Climate Adaptation Team

• Schedule "A"  - Essex Climate Adaptation Team Terms of Reference

• That Legal and Legislative Services Report 2020-04, entitled "Essex Striking Committee - Essex Climate Adaptation Team", prepared by Rob Auger, Town Solicitor/Legal and Legislative Services/Clerk, dated February 18, 2020, be received; and

  That Council approves the creation of an Ad-Hoc Committee of Council to be known as the Essex Climate Adaptation Team ("ECAT"); and

  That the proposed Essex Climate Adaptation Team Terms of Reference, be approved and adopted; and

  That following individuals be appointed as members of the Essex Climate Adaptation Team:

  Dan Metcalfe
  Brandi Bechard
  Brian Hyland
  Matthew Child
  Kelsey Amlin
  Brian Lennie
  Amandeep Hans
  Andrea Descargar
  Maddie Peters
  Tyler Oglan
  Gina Pannunzio
  Megan Balsillie; and further

  That Council appoint _____________________ as the Council member to sit on the Essex Climate Adaptation Team. 

8.4

Economic Development Report 2020-01

RE: Building Report and Development Overview for January 2020

• That Economic Development Report 2020-01, entitled "Building Report and Development Overview January 2020", prepared Nelson Silveira, Economic Development Officer, dated February 18, 2020, be received.

9.

Reports from Youth Members

10.

County Council Update

11.

Correspondence

11.1

Correspondence to be received

• That correspondence listed in Agenda Item 11.1 be received and, where indicated, to further share such information with the community using suitable methods of communication.

11.1.1

Windsor-Essex County Environment Committee

Agenda - February 20, 2020

11.2

Correspondence to be considered for receipt and support

12.

Committee Meeting Minutes

• That the minutes listed in Agenda Item 12, together with any recommendations noted therein, be received, approved and adopted as circulated.

12.1

Essex Accessibility Advisory Committee - January 23, 2020

12.2

Finance Committee - January 27, 2020

• Schedule "A" - Essex Community Partnership Fund 2020 Grants 

13.

Financial

13.1

December Bank Payments Report

• That the December 2019 Bank Payments Report, including the December cheque register, cheque number 50783 to cheque number 50920 inclusive in the amount of $5,123,352.59, the Preauthorized Payments for December $417,575.91 and Payroll in the amount of $507,395.47, be ratified as submitted.

14.

New Business

14.1

Deputy Mayor Meloche

RE: Discussion or Report to the Public on Lot Sale at Paquette Corner

15.

Notices of Motion

15.1

The following Notice of Motion is being presented this evening and will be brought forward for Council's consideration at the March 2, 2020 Regular Council Meeting:

15.1.1

Deputy Mayor Meloche

RE: Town's Policy on Special Needs Street Signs and Warning Signs of Deer or Turtle Crossings

That Administration prepare a report on the Town's policy on Special Needs Street Signs, and warning signs of Deer or Turtle Crossings.

16.

Reports and Announcements from Council Members

17.

By-Laws

17.1

By-Laws that require a third and final reading

17.1.1

By-Law 1885

Being a by-law to confirm the proceedings of the February 3, 2020 Regular Meeting of the Council of The Corporation of the Town of Essex

• That By-Law 1885 being a by-law to confirm the proceedings of the February 3, 2020 Regular Meeting of the Council of The Corporation of the Town of Essex, be read a third time and finally adopted on February 18, 2020.

17.2

By-Laws that require a first, second, third and final reading

17.2.1

By-Law 1883

Being a by-law to enter into an Agreement between the Town of Essex and Doctor Jessica Laba-Kaczmarek to provide Consulting Services for a Nurse Practitioner

• That By-Law 1883 being a by-law to enter into an Agreement between the Town of Essex and Doctor Jessica Laba-Kaczmarek to provide Consulting Services for a Nurse Practitioner, be read a first, a second and a third time and finally passed on February 18, 2020.

17.2.2

By-Law 1889

Being a by-law to adopt the 2020 Operating and Capital Budget Estimates

• Schedule "A"
  2020 Budget and 4 Year Forecast

• That By-Law 1889, being a by-law to adopt the 2020 Operating and Capital Budget Estimates, be read a first, a second and a third time and finally passed on February 18, 2020.

17.3

By-Laws that require a first and second reading

17.3.1

By-Law 1888

Being a by-law to confirm the proceedings of the February 18, 2020 Regular Meeting of the Council of The Corporation of the Town of Essex

• That By-Law 1888 being a by-law to confirm the proceedings of the February 18, 2020 Regular Meeting of The Corporation of the Town of Essex, be read a first and a second time and provisionally adopted on February 18, 2020.

18.

Adjournment

• That the meeting be adjourned at [TIME].
  

19.

Future Meetings

19.1

Monday, February 24, 2020 - 5:00 - 6:30 PM - Closed Council Meeting

Location: Town of Essex Municipal Building Large Meeting, 33 Talbot Street South, Essex

19.2

Monday, March 2, 2020 - 6:00 - 9:00 PM - Regular Council Meeting

Location: County of Essex Council Chambers, 360 Fairview Avenue West, Essex

19.3

Monday, March 16, 2020 - 6:00 - 9:00 PM - Regular Council Meeting

Location: County of Essex Council Chambers 360 Fairview Avenue West, Essex