Regular Council Meeting Agenda

Monday, June 21, 2021 at 6:00 P.m. - 9:00 P.m.

Location: https://www.youtube.com/user/EssexOntario

​Accessible formats or communication supports are available upon request. Please contact the Clerk’s Office at [e-mail] or 519-776-7336 extension 1100 or 1101.

 

This meeting will be hosted and chaired from the Town of Essex Municipal Building. Due to the ongoing COVID-19 pandemic this meeting is not currently open to the public for in person
attendance. This meeting can only be viewed by the public electronically via livestream on YouTube at www.youtube.com/EssexOntario

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1.

Call to Order

2.

Land Acknowledgement

We acknowledge that this land is the traditional territory of the Three Fires Confederacy of First Nations (comprised of the Ojibway, the Odawa, and the Potawatomi Peoples), and of the Huron-Wendat Peoples. We value the significant historical and contemporary contributions of local and regional First Nations and all of the Original Peoples of Turtle Island who have been living and working on the land from time immemorial.

3.

National Anthem

4.

Closed Meeting Report

5.

Declarations of Conflict of Interest

6.

Adoption of Published Agenda

6.1

Regular Council Meeting Agenda for June 21, 2021

• That the published agenda for the June 21, 2021 Regular Council Meeting be adopted as presented / amended.

7.

Adoption of Minutes

7.1

Regular Council Meeting Minutes for June 7, 2021

• That the minutes of the Regular Council Meeting held June 7, 2021 be adopted as circulated.

8.

Public Presentations

8.1

Senior of the Year 2021 - Ron "Tout" McDermott

At the May 31, 2021 Special Council Meeting, Council nominated Ron "Tout" McDermott for 2021 Senior of Year. The Ministry of Seniors and Accessibility accordingly has awarded Ron "Tout" McDermott as 2021 Senior of the Year in the Town of Essex in recognition of his outstanding contributions to our community. The Mayor is to present this award on behalf of the Town.

8.2

Mark Danelon, Chief Financial Officer, Director Stakeholders Relations, E.L.K. Energy Inc.

RE: 2020 Consolidated Financial Statements

• That the presentation of the 2020 Consolidated Financial Statements of E.L.K. Energy Inc., by Mark Danelon, Chief Financial Officer, Director Stakeholders Relations, E.L.K. Energy Inc. be received;

  That Council supports the signing of the annual resolutions of E.L.K. Energy Inc. appointing the Directors and KPMG as auditor; and

  That the Mayor be thereby authorized to sign the documents on behalf of The Corporation of the Town of Essex.

8.3

Gordon Orr, Chief Executive Officer, Lynnette Bain, Vice President, Destination Development and Jason Toner, Director of Marketing and Communications, Tourism Windsor Essex Pelee Island

RE: Regional Tourism Video, Plans for 2021 and the 2021/2022 Official Visitor Guide

• That the presentation by Tourism Windsor Essex Pelee Island, be received. 

8.4

Kathy Beaudoin, Organizer, Essex Food Basket

RE: Moving Essex Food Basket to the Change Room at the Harrow Soccer Park

• That the delegation by Kathy Beaudoin, Organizer, Essex Food Basket, be received.

8.5

Bernard Gorski, President, Colchester Ridge Estate Winery (CREW)

RE: Application for a Site-Specific Sign By-Law Amendment for Colchester Ridge Estate Winery (CREW)

• That the delegation by Bernard Gorksi, President, Colchester Ridge Estate Winery (CREW) be received. 

9.

Unfinished Business

10.

Reports from Administration

10.1

Development Services-2021-02

RE: Colchester Ridge Estate Winery (CREW) Request for Site-Specific Sign By-Law Amendment

• That Development Services Report-2021-02, entitled Colchester Ridge Estate Winery (CREW) Request for a Site-specific Sign By-Law Amendment be received; and

  That By-Law 2039 being a by-law to amend By-Law 1350 to regulate the erection of signs in the Town of Essex for the property municipally known as 108 County Road 50 East be read a first, a second and a third time and finally passed on June 21, 2021.

10.1.1

By-Law 2039

10.2

CAO-2021-02

RE: Corporate Strategic Plan: 2021 Progress Update

• That Report CAO-2021-02 entitled Corporate Strategic Plan: 2021 Progress Update prepared by Chris Nepszy, CAO dated June 7, 2021 be received for information.

10.3

Planning-2021-11

RE: Site Specific Zoning Amendment (96 County Road 50 West, Colchester Centre, Ward 3)

• That Planning-2021-11 entitled Site Specific Zoning Amendment (96 County Road 50 West, Colchester Centre, Ward 3) prepared by Rita Jabbour, RPP, Manager, Planning Services dated June 21, 2021 be received, and

  That By-Law 2034 being a by-law to amend By-Law Number 1037 for the property located at 96 County Road 50 West, be read a first, a second and a third time and finally passed on June 21, 2021.

10.3.1

By-Law 2034

10.4

 Planning-2021-12

RE: Zoning By-Law Amendment to Permit and Regulate Second Dwelling Units in the Town of Essex

• That Planning Report-2021-12 entitled Zoning Bylaw Amendment to Permit and Regulate Second Dwelling Units in the Town of Essex prepared by Rita Jabbour, RPP, Manager, Planning Services dated June 21, 2021 be received, and

  That By-Law Number 2035 being a by-law to amend the Comprehensive Zoning By-Law for the Town of Essex to Permit and Regulate Second Dwelling Units, be read a first and a second time and provisionally adopted on June 21, 2021.

10.4.1

By-Law 2035

10.5

Finance and Business Services-2021-07

RE: Revised Fees and Charges By-Law and Schedules

• That Corporate Services Report 2021-07 entitled Revised Fees and Charges By-Law and Schedules be received;

  That Schedule C to By-Law Number 1812, being a by-law respecting the maintenance, management, regulation and control of any cemetery owned by The Corporation of the Town of Essex be revised with an effective date of July 1, 2021; and

  That By-Law 2040 being a by-law to establish miscellaneous fees and charges for the Town of Essex be read a first, a second, a third time and finally passed June 21, 2021 with an effective date of July 1, 2021.

10.5.1

By-Law 2040

10.6

Infrastructure Services-2021-06

RE: Ward 1 Water Supply West of Highway 3 – Cost Recovery

• That Infrastructure Services-2021-06 entitled, Ward 1 Water Supply West of Highway 3 – Cost Recovery prepared by Kevin Girard, Director of Infrastructure Services dated June 21, 2021 be received, and

  That Council direct Administration to develop a by-law in accordance with Part 12 of the Municipal Act to impose a special charge on benefitting property owners to fully recover the costs of the watermain crossing Highway 3 at the 14^th Concession Road upon connection to municipal water supply as identified in Infrastructure Services Report-2021-06.

10.7

Recreation and Culture-2021-02

RE: Results of Request for Quote – New Office at Essex Recreation Complex

• That Recreation and Culture Report-2021-002 entitled Results of Request for Quote – New Office at Essex Recreation Complex prepared by Doug Sweet, Director, Community Services/Deputy CAO dated June 21, 2021 be received,

  That Council award the Request for Quote – New Office at Essex Recreation Complex to TCI Titan Contracting Incorporated in the total amount of $31,798.78 including non-refundable Harmonized Sales Tax, and

  That Council approve utilizing approved grant funding of $31,798.78 from the Investing in Canada Infrastructure Program: COVID-19 Resiliency grant for project CS-21-0104 New Office at Essex Recreation Complex.

10.8

Economic Development-2021-07

RE: Building Report and Development Overview May 2021

• That Economic Development-2021-07 entitled Building Report and Development Overview May 2021 prepared by Nelson Silveira, Economic Development Officer dated June 21, 2021 be received for information.

11.

Reports from Youth Members

12.

County Council Update

13.

Correspondence

13.1

Correspondence to be received

• That all of the correspondence listed in Agenda Item 13.1 be received and, where indicated, to further share such information with the community using suitable methods of communication.

13.1.1

Correspondence relating to COVID-19 Pandemic

13.1.1.1

Bereavement Authority of Ontario (BAO)

RE: New Registrar's Directive for Funeral and Cemetery Service Limits

13.1.1.2

Ontario Executive Council

RE: Reopening Ontario (A Flexible Response to Covid-19) Act, 2020

13.1.1.3

Ministry of Municipal Affairs and Housing

RE: Entering Step One of the Roadmap to Reopen

13.1.2

Township of Brock

RE: Durham Dead-End Road Kids

13.1.3

Township of Lake of Bays

RE: Municipal Freedom of Information and Protection of Privacy Act (MFIPPA)

13.1.4

Township of Lake of Bays

RE: Road Management Action on Invasive Phragmites 

13.1.5

Town of Fort Erie

RE: Provincial Hospital Funding of Major Capital Equipment

13.1.6

Township of Rideau Lakes

RE: Funding for Abandoned Cemeteries

13.1.7

City of St. Catherines

RE: Lyme Disease Awareness Month

13.1.8

The Corporation of the Township of Matachewan

RE: Requesting the Province of Ontario to Reverse closure of Youth Justice Facilities in Northeastern Communities

13.1.9

Municipality of Lakeshore

RE: Support for Two Police Services Boards System and Submission to the Solicitor General

13.1.10

Municipality of Lakeshore

RE: Support for Suicide Prevention Hotline

13.1.11

Township of Huron-Kinloss

RE: Digital Suicide Hotline

13.1.12

Township of Huron-Kinloss

RE: Lottery Licence to Small Organizations

13.1.13

Township of Havelock-Belmont-Methuen

RE: Continuous Increases of Cost for Municipal Insurance

13.1.14

Township of Havelock-Belmont-Methuen

RE: Support of the Use of Automatic Speed Enforcement (Photo Radar)

13.1.15

Township of Havelock-Belmont- Methuen

RE: Drainage Matters and the Canadian National Railway

13.2

Correspondence to be considered for receipt and support

13.2.1

Brian McGinty, Sales Representative, Buckingham Realty Ltd

RE: Commercial Viewing Binoculars

• That the correspondence from Brian McGinty, Sales Representative, Buckingham Realty Ltd., dated June 2, 2021 proposing that the Town of Essex install commercial viewing binoculars be (received/received and supported).

13.2.2

Town of Fort Erie

Re: Capital Gains Tax on Primary Residence

• That the correspondence from Town of Fort Erie dated June 1, 2021, requesting Capital Gains Tax on Primary Residence be (received/received and supported); and

  If Council choses to support the Town of Fort Erie's resolution, a letter of support be circulated to The Right Honourable Justin Trudeau, The Honourable Doug Ford, Premier of Ontario, All Members of Parliament, All Members of Provincial Parliament, The Regional Municipality of Niagara, and all Municipalities.

14.

Committee Meeting Minutes

• That all the Committee Meeting minutes listed in Agenda Item 14, together with any recommendations to Council noted therein, be received, approved and adopted as circulated.

14.1

Arts, Culture and Tourism Committee Meeting Minutes - May 12, 2021

14.2

Co-An Park Committee Meeting Minutes - May 12, 2021

15.

Financial

15.1

Operating Variance Report as at March 31, 2021

• That the Operating Variance Report as at March 31, 2021 be received.

16.

New Business

17.

Notices of Motion

17.1

The following Notice of Motion was presented at the June 7, 2021 Regular Council Meeting and are being brought forward this evening for Council's consideration:

17.1.1

Councillor Bondy

• Moved by Councillor Bondy

  That per resolution of Council R20-09-339, that ‘Children at Play’ signs be installed within community areas such as
  parks, schools, and other institutions whose main purpose is to provide services to children, that a ‘Children at Play’ sign be
  installed on McAffee Street in Harrow at the entrance to the Harrow Fairgrounds and Arena.

17.2

The following Notice of Motion is being presented this evening and will be brought forward for Council's consideration at the July 5, 2021 Regular Council Meeting:

17.2.1

Councillor Bondy

• Moved by Councillor Bondy

  That Council have a discussion regarding barbeques at Town of Essex parks to determine what is and is not permitted.

18.

Reports and Announcements from Council Members

19.

By-Laws

19.1

By-Laws that require a third and final reading

19.1.1

By-Law 2027

Being a by-law to confirm the proceedings of the June 7, 2021, Regular Meeting of Council of The Corporation of the Town of Essex

• That By-Law 2027 being a by-law to confirm the proceedings of the June 7, 2021, Regular Meeting of Council of The Corporation of the Town of Essex be read a third time and finally adopted on June 21, 2021.

19.2

By-Laws that require a first, second, third and final reading

19.2.1

By-Law 2024

Being a by-law to amend By-Law 2010 being a by-law to establish tax rates and additional charges for Municipal, County and Education purposes for the year 2021

• That By-Law 2024 being a by-law to amend By-Law 2010 being a by-law to establish tax rates and additional charges for Municipal, County and Education purposes for the year 2021 be read a first, a second and a third time and finally passed on June 21, 2021. 

19.2.2

By-Law 2036

Being a by-law to require downspout disconnection in designated areas for the purpose of regulating stormwater drainage

• That By-Law 2036 being a by-law to require downspout disconnection in designated areas (Community of McGregor) for the purpose of regulating stormwater drainage be read a first, a second and a third time and finally passed on June 21, 2021.

19.3

By-Laws that require a first and second reading

19.3.1

By-Law 2037

Being a by-law to confirm the proceedings of the June 21, 2021, Regular Meeting of Council of The Corporation of the Town of Essex

• That By-Law 2037 being a by-law to confirm the proceedings of the June 21, 2021, Regular Meeting of Council of The Corporation of the Town of Essex be read a first, a second time and provisionally adopted on June 21, 2021.

20.

Adjournment

• That the meeting be adjourned at [TIME].

21.

Future Meetings

21.1

Monday, July 5, 2021 - 5:00 - 6:00 PM Special Council Meeting

RE: Community Safety and Well-Being Project

Location: Electronic Meeting via Zoom
Livestream available at www.youtube.com/Essex/Ontario

21.2

Monday, July 5, 2021 - 6:00 - 9:00 PM Regular Council Meeting

Location: Electronic Meeting via Zoom
Livestream available at www.youtube.com/Essex/Ontario

21.3

Monday, July 19, 2021 - 6:00 - 9:00 PM Regular Council Meeting

Location: Electronic Meeting via Zoom
Livestream available at www.youtube.com/Essex/Ontario