Regular Council Meeting Agenda

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Location: https://www.youtube.com/user/EssexOntario

​Accessible formats or communication supports are available upon request. Please contact the Clerk’s Office at clerks@essex.ca or 519-776-7336 extension 1100 or 1101.

 

This meeting will be hosted and chaired from the Town of Essex Municipal Building. Due to the ongoing COVID-19 pandemic this meeting is not currently open to the public for in person attendance.This meeting can only be viewed by the public electronically via livestream on YouTube at www.youtube.com/EssexOntario

 

 


  • That the published agenda for the June 7, 2021 Regular Council Meeting be adopted as presented / amended.

  • That the minutes of the Regular Council Meeting held May 17, 2021 be adopted as circulated.

  • That the minutes of the Special Council Meeting held March 29, 2021 be adopted as circulated.

  • That the minutes of the Special Council Meeting held April 6, 2021 be adopted as circulated.

RE: Awareness Presentation of Town of Essex Accessibility Committee Initiatives

  • That the presentation by Lisa Wallace, Chair, Essex Accessibility Committee be received.

RE: 2020 Audited Financial Statements

  • That the presentation of the 2020 Audited Financial Statements for the Town of Essex by Cynthia Swift, Lead Audit Engagement Partner, KPMG LLP, be received; and

    That the 2020 Audited Financial Statements for the Town of Essex, be adopted as presented.

RE: Former Harrow High School

  • That the presentation by Peter Thyrring, Headmaster, St. Peter's ACHS College School be received.

RE: Development Charges - Interest Rate By-Law

  • That Finance and Business Services Report-2021-01 entitled Development Charges - Interest Rate By-Law prepared by Katelynn Giurissevich dated June 7, 2021 be received; and

    That By-Law 2030 being a by-law to charge interest on outstanding development charges equal to the Town’s borrowing rate plus 2% fixed at the date of building permit issuance or at the date of related planning application, compounded annually, be read a first, second, and third time and finally adopted on June 7, 2021.

RE: By-Law to Debenture 2021 Annual Drainage Maintenance Billings

  • That Finance and Business Services-2021-06 entitled Annual Drainage Maintenance Billings Payment Terms prepared by Katelynn, Giurissevich, Manager, Finance and Business Services, dated June 7, 2021 be received; and

    That By-Law 2031 being a By-Law to provide for the authorization to debenture certain Drainage Maintenance Billings at the Property Owners request, be read a first, second, and third time and finally adopted on June 7, 2021.

RE: Results of Request for Tender –Rush Drain & 14th Concession Drain Improvements

  • That Drainage-2021-04 entitled Results of Request for Tender – Rush Drain and 14th Concession Drain Improvements prepared by Lindsay Dean dated June 7, 2021 be received; and

    That Council award the Request for Tender – Rush Drain and 14th Concession Drain Improvements (RFT-ID-21-016) to Murray Mills Excavating & Trucking (Sarnia) Ltd. in the amount of $661,345.36 including non-refundable Harmonized Sales Tax.

RE: Drainage Cost Recovery Update

  • That Drainage-2021-05 entitled Drainage Cost Recovery Update prepared by Norman Nussio, Manager, Operations and Drainage, dated May 17, 2021 be received.

RE: Appointment of an Engineer under Section 78 & 76 to review crossings and updated cost sharing for the Elford Creek Drain

  • That Drainage-2021-06 entitled Appointment of an Engineer under Section 78 & 76 to review crossings and updated cost sharing for the Elford Creek Drain prepared by Lindsay Dean, Drainage Superintendent dated June 7, 2021 be received;

    That Council under Section 76(1) make an application to receive approval from the Tribunal to appoint Rood Engineering Incorporated under Section 76 of the Drainage Act for the Elford Creek Drain; and

    That Council under Section 78 of the Drainage Act appoint Rood Engineering Incorporated to the Elford Creek Drain.

RE: Appointment of an Engineer under Section 78 of the Drainage Act to replace a culvert in the Hicks Drain

  • That Drainage-2021-07 entitled Appointment of an Engineer under Section 78 of the Drainage Act to replace a culvert in the Hicks Drain prepared by Lindsay Dean, Drainage Superintendent dated June 7, 2021 be received; and

    That Council appoint Rood Engineering Inc. under Section 78 of the Drainage Act to replace a culvert in the Hicks Drain.

RE: Victoria Avenue Improvements

  • That Capital Works and Infrastructure-2021-08 entitled, Victoria Avenue Improvements prepared by Kevin Girard, Director, Infrastructure Services dated June 7, 2021 be received;

    That Council authorize the additional expenditure for design and tendering services of the Victoria Avenue Improvements in the amount of $134,628.48, including applicable taxes, to Stantec Consulting as part of Project No. GG-21-0001 for the Essex Centre Streetscape; and

    That Council authorize the over expenditure of GG-21-0001 for the Essex Centre Streetscape in the amount of $21,915.01, including applicable taxes, to be funded from the Asset Management Lifecycle Reserve.

RE: Harrow Splash Pad Engineering

  • That Parks and Facilities-2021-07 entitled, Engineering of New Public Washrooms/Change Rooms at Harrow Splash Pad prepared by Jay Affleck, Assistant Manager of Parks and Facilities, dated June 7, 2021 be received; and

    That Council appoint Architecttura Building Intelligence to provide engineering and design  for the New Public Washroom/Change Rooms at Harrow Splash Pad project (CS-21-0043) in the amount of $18,569.37.00 including non-refundable HST, in accordance with the completed request under Section 22 of the Town of Essex Procurement By-Law 1043.

RE: Results of Request for Proposal – Essex Tennis Courts

  • That Parks and Facilities report 2021-008 entitled Results of Request for Proposal – Essex Tennis Courts prepared by Doug Sweet, Director of Community Services/Deputy CAO dated June 7, 2021 be received;

    That Council approve the additional funding of $3,206.40 above the approved budget for the new Essex Tennis Courts (Project Code: CS-20-0042 - $240,000) with funds coming from the Parks Contingency Reserve account;

    That Council approve the additional funding of $8,649.60 (including the non-refundable HST) for wind screens with the additional funding coming from the Parks Contingency Reserve account;

    That Council approve the additional funding of $40,704 (including the non-refundable HST) for court lighting with the additional funding coming from the Parks Contingency Reserve account; and

    That Council award the Request for Proposal – Essex Tennis Courts to GreenLight General Contracting Inc. in the total amount of $292,560 including non-refundable Harmonized Sales Tax which includes the options for windscreens and court lighting.

RE: Court of Revision for Graveline Drain: New Bridge at MN 1241 and Maintenance Schedule of Assessment

  • That the following three (3) members of the Drainage Board: Janice Dougherty, Percy Dufour and Luke Martin be appointed to sit as members of the Court of Revision to be convened for the Graveline Drain: New Bridge at MN 1241 and Maintenance Schedule of Assessment, Geographic Township of Colchester North, Town of Essex, County of Essex, Project REI2020D031 pursuant to the Report prepared by Gerard Rood, Professional Engineer, Rood Engineering Inc., and dated April 28, 2021 (hereinafter the “Report”), such Court of Revision to be scheduled for 5:00 pm on July 6, 2021, via electronic meeting; and

    That By-Law 2023 being a by-law to provide for the Graveline Drain: New Bridge at MN 1241 and Maintenance Schedule of Assessment, be read a first and second time and be provisionally adopted on July 6, 2021.

RE: Land Acknowledgement Statement

  • That Legal and Legislative Services 2021-012 entitled “Land Acknowledgement Statement” prepared by Robert Auger, Town Solicitor/Clerk and Matthew Ducharme, Legal & Legislative Services (Summer Student Intern) and dated June 7, 2021 be received;

    That the Land Acknowledgement Statement noted below be provisionally adopted for a six (6) month trial period so as to allow for an additional period of time for Indigenous community members to provide feedback on the proposed statement:

    “We acknowledge that this land is the traditional territory of the Three Fires Confederacy of First Nations (comprised of the Ojibway, the Odawa, and the Potawatomi Peoples), and of the Huron-Wendat Peoples. We value the significant historical and contemporary contributions of local and regional First Nations and all of the Original Peoples of Turtle Island who have been living and working on the land from time immemorial.";

    Further, that the Land Acknowledgement Statement noted in this Report be read at the beginning of all Regular Council Meetings and at other such special events as may be determined from time to time by the Mayor; and

    That the Land Acknowledgement Statement noted be further placed on the website of the Town of Essex.

RE: Fill and Grade Report

  • That Building and By-Law Enforcement Report-2021-01 entitled Fill and Grade Report prepared by Mike Diemer dated June 07, 2021 be received.

  • That all of the correspondence listed in Agenda Item 12.1 be received and, where indicated, to further share such information with the community using suitable methods of communication.

RE: Requesting Consideration of Tax Breaks on 2020 CERB payments

RE: Three-Step Roadmap to Safely Reopen the Province of Ontario and Amendment to Orders under the Reopening Ontario (A Flexible Response to COVID-19) Act (ROA)

RE: Roadmap to Reopen

RE: Agenda for Wednesday, May 19, 2021

RE: Minutes for Wednesday, April 21, 2021

RE: Lowering of our Flags

RE: Bill 228 - Banning Unencapsulated Polystyrene Foam

RE: Bill 279 – Environmental Protection Amendment Act (Microplastics Filters for Washing Machines), 2021

RE: 2019 Accessibility for Ontarians with Disabilities Act, 2005 Annual Report

RE: Advocacy for Reform of the Municipal Freedom of Information and Protection to Privacy Act ("MFIPPA")

RE: Advocacy for Reform of the Municipal Freedom of Information and Protection to Privacy Act ("MFIPPA")

RE: New Community Flag Request for Windsor-Essex Pride Festival 2021 - August 6 - August 8, 2021

  • That the request for the Pride Flag to be flown in front of Town Hall during the week of August 6 - August 8, 2021 for Windsor- Essex Pride Festival 2021 be received and supported.

RE: New Community Flag Request for Transgender Day of Remembrance - November 19, 2021

  • That the request for the Pride Flag to be flown in front of Town Hall on November 19, 2021 for Trans Wellness Day of Remembrance be received and supported.

  • That the Capital Variance Report as at March 31, 2021 be received.

  • That the Bank Payment Report, including the April 2021 cheque register, cheque number 52806 to cheque number 52933 and electronic funds transfer (EFT) payment number EFT0042371 to EFT004586 inclusive in the amount of $2,337,962.86; the Preauthorized Payments for the month of April in the amount of $354,078.65; and Payroll for the month of April in the amount of $429,828.78, be ratified as submitted.

That per resolution of Council R20-09-339, that ‘Children at Play’ signs only be installed within community areas such as parks, schools, and other institutions whose main purpose is to provide services to children, that a ‘Children at Play’ sign be installed on McAffee Street in Harrow at the entrance to the Harrow Fairgrounds and Arena.

  • Moved byCouncillor Bondy

RE: Report of the Meeting held on Friday, May 7, 2021 with Senior Officials at Ontario Hydro One

18.

Being a by-law to provide for the Barrette Drain: Repair and Improvements, Geographic Township of Colchester North, Project REO2020D009, Town of Essex, County of Essex

  • That By-Law 2000 being a by-law to provide for the Barrette Drain: Repair and Improvements, Geographic Township of Colchester North, Project REO2020D009, Town of Essex, County of Essex be read a third time and finally passed on June 7, 2021.

Being a by-law to confirm the proceedings of the May 17, 2021, Regular Meeting of Council of the Town of Essex

  • That By-Law 2020 being a by-law to confirm the proceedings of the May 17, 2021, Regular Meeting of Council of The Corporation of the Town of Essex be read a third time and finally adopted on June 7, 2021.

Being a by-law to appoint designated members of the Canadian Corps of Commissionaires Ottawa as Municipal By-Law Enforcement Officers for the Town of Essex

  • That By-Law 2026 being a by-law to Appoint Municipal By-Law Enforcement Officers for the Town of Essex be read a first, a second and a third time and finally passed on June 7, 2021.

Being a by-law to confirm the proceedings of the June 7, 2021, Regular Meeting of Council of The Corporation of the Town of Essex.

  • That By-Law 2027 being a by-law to confirm the proceedings of the June 7, 2021, Regular Meeting of Council of The Corporation of the Town of Essex be read a first, a second time and provisionally adopted on June 7, 2021.

  • That the meeting be adjourned at [TIME].

Re: Rezoning Short Term Rentals

Location: Electronic Meeting via Zoom
Livestream available at www.youtube.com/Essex/Ontario

Location: Electronic Meeting via Zoom
Livestream available at www.youtube.com/Essex/Ontario

Location: Electronic Meeting via Zoom
Livestream available at www.youtube.com/Essex/Ontario

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