Regular Council Meeting Agenda

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Location: https://www.youtube.com/user/EssexOntario

​Accessible formats or communication supports are available upon request. Please contact the Clerk’s Office at clerks@essex.ca or 519-776-7336 extension 1100 or 1101.

 

This meeting will be hosted and chaired from the Town of Essex Municipal Building. Due to the ongoing COVID-19 pandemic this meeting is not currently open to the public for in person attendance. This meeting can be viewed by the public electronically via livestream and post-meeting on YouTube at www.youtube.com/EssexOntario


We acknowledge that this land is the traditional territory of the Three Fires Confederacy of First Nations (comprised of the Ojibway, the Odawa, and the Potawatomi Peoples), and of the Huron-Wendat Peoples. We value the significant historical and contemporary contributions of local and regional First Nations and all of the Original Peoples of Turtle Island who have been living and working on the land from time immemorial.

  • That the published agenda for the February 22, 2022 Regular Council Meeting be adopted as presented / amended.

  • That the minutes of the Regular Council Meeting held February 7, 2022 be adopted as circulated.

  • That the minutes of the Special Council Meeting held November 15, 2021 be adopted as circulated.

  • That the minutes of the Special Council Meeting held November 29, 2021 be adopted as circulated.

RE: 2022 Community Preservation Award


Congratulations to Tony Boudreau, recipient of the 2022 Community Preservation Award as selected by the Essex Municipal Heritage Committee.

  • That the presentation made by Rita Jabbour, Manager, Planning Services on behalf of the Essex Municipal Heritage Committee be received; and
    That Council extends their congratulations to Tony Boudreau, 2022 Community Preservation Award recipient.

RE: County Road 20 (King Street East) and the County of Essex Rehabilitation Program

  • That the presentation by Shawn Mulder regarding County Road 20 and the County of Essex Rehabilitation Program be received.

RE: Results of New Official Plan Request for Proposal 


Recommended Action:

  • That Development Services-2022-01 report entitled Results of New Official Plan Request for Proposal prepared by Lori Chadwick, Director, Development Services dated February 22, 2022 be received;

    That Council award the consulting services contract for the Town of Essex New Official Plan to WSP Canada Inc. in the amount of $111,920.74 including non-refundable HST; and

    That Council approve an additional $1,920.74 for consulting services and an additional $2,500.00 for printing costs for a total of $4,420.74 to be funded from the Contingency Reserve - Planning & Zoning.

RE: Final Development Standards Manual


Recommended Action:

  • That Development Services Report 2022-02 entitled Final Development Standards Manual prepared by Lori Chadwick, Director, Development Services dated February 22, 2022 be received; and

    That Council approve and adopt the Town of Essex Development Standards Manual as presented at the February 22, 2022 meeting which may be further amended from time to time as necessary or required.

RE: Procurement By-Law – Revisions to the Procurement Principles, Procedures, Thresholds and Authorizations


Recommended Action:

  • That Finance and Business Services Report 2022-05 entitled Procurement By-Law – Revisions to the Procurement Principles, Procedures, Thresholds and Authorizations prepared by Jackson Tang, Assistant Manager, Business Services dated February 22, 2022, be received; and

    That By-Law 2129 being a by-law to adopt a policy for the procurement and disposal of goods and services, be read a first, a second time and be provisionally adopted on February 22, 2022.

RE: Skate Shop Lease Renewal at Essex Centre Sports Complex


Recommended Action:

  • That Parks and Facilities-2022-03 report entitled Skate Shop Lease Renewal at Essex Centre Sports Complex prepared by Jake Morassut, Manager, Parks and Facilities dated February 22, 2022 be received; and

    That By-Law 2127 be read a first time, a second time and be provisionally adopted on February 22, 2022.

RE: Tax Adjustments - Section 357(1), Section 358 and Section 359


Recommended Action:

  • That Finance and Business Services-2021-04 report entitled Tax Adjustments – Section 357.(1), 358 and 359 prepared by Kate Giurissevich, CPA, CA dated February 22, 2022 be received; and

    That Council approve the cancellation, reduction, refund, or increase of taxes in accordance with the provisions of Section 357(1), Section 358 and Section 359 of the Municipal Act, 2001.

RE: Building Report and Development Overview January 2022


Recommended Action:

  • That Economic Development-2022-03 report entitled Building Report and Development Overview January 2022 prepared by Nelson Silveira, Economic Development Officer dated February 22, 2022, be received for information.

RE: Court of Revision for Brush Drain: Repair and Improvement


Recommended Action:

  • That the following three (3) members of the Drainage Board: Kirk Carter, Percy Dufour and Felix Weigt-Bienzle be appointed to sit as members of the Court of Revision to be convened for the Brush Drain: Repair and Maintenance, Geographic Township of Colchester North, Project REI2020D030 pursuant to the Report prepared by Gerard Rood, Professional Engineer, Rood Engineering Inc., and dated December 23, 2021 (hereinafter the “Report”), such Court of Revision to be scheduled for 5:00 pm on March 22, 2022 via electronic meeting; and

    That By-Law 2131 being a by-law to provide for the Brush Drain: Repair and Maintenance, Geographic Township of Colchester North, Project REI2020D030, be read a first and second time and be provisionally adopted on February 22, 2022.

RE: Court of Revision for Brooks Drain: Maintenance Schedule


Recommended Action:

  • That the following three (3) members of the Drainage Board: Kirk Carter, Percy Dufour and Felix Weigt-Bienzle be appointed to sit as members of the Court of Revision to be convened for the Brooks Drain: Maintenance Schedule, Geographic Township of Colchester South, Project REI2020D026 pursuant to the Report prepared by Gerard Rood, Professional Engineer, Rood Engineering Inc., and dated December 21, 2021 (hereinafter the “Report”), such Court of Revision to be scheduled for 5:00 pm on March 22, 2022 via electronic meeting; and

    That By-Law 2130 being a by-law to provide for the Brooks Drain: Maintenance Schedule, Geographic Township of Colchester North, Project REI2020D026, be read a first and second time and be provisionally adopted on February 22, 2022.

  • That the minutes of the Regular County Council Meeting held January 19, 2022 be received.

  • That all of the correspondence listed in Agenda Item 13.1 be received and, where indicated, to further share such information with the community using suitable methods of communication.

RE: Policy Update - Housing Affordability Task Force Report, Call to Re-examine Hospital Capital Funding

RE: Addressing the Revolving Door of Justice – Accountability for Sureties and Swift Justice

RE: Funding Support for Infrastructure Projects - Bridge/Culvert Replacements in Rural Municipalities

RE: Response to Town of Essex's Concerns relating to The Cannabis Act and Cannabis Regulations

RE: Rent Supplement Program Expiries and Mitigation Strategy - City Wide

  • That the correspondence from the City of Windsor entitled Rent Supplement Program Expires and Mitigation Strategy - City Wide be received or received and supported.

RE: Extension of Ray Beneteau's Term with the Property Standards Committee 

  • That the request from Ray Beneteau requesting that his appointment to the Property Standards Committee be extended to November 15, 2022 to coincide with the end of the current term of Council be received or received and supported.

RE: Resignation of Jeannette Kervoelen from the Arts, Culture and Tourism Committee

  • That a letter be sent to Jeannette Kervoelen thanking her for her time spent on the Arts, Culture and Tourism Committee.

  • That all the Committee Meeting minutes listed in Agenda Item 14, together with any recommendations to Council noted therein, be received, approved and adopted as circulated.

RE: Improve the level of safety at the intersection of County Road 23 and County Road 20


Correspondence from the County of Essex to the Municipality of Kingsville dated June 25, 2021

  • That Essex Council request that the County of Essex lower the speed limit approaching the intersection, paint road markings, install a flashing stop sign and complete the road markings as per the recommendation in the correspondence from the County of Essex to the Municipality of Kingsville dated June 25, 2021.

  • Moved byCouncillor Bondy

    That Council give direction to Administration to explore and report back the cost of rehabilitating County Road 20 from Walnut Street easterly to the County of Essex Connecting Link limit in the Community of Harrow, and that the County of Essex be consulted on completing this in partnership under the connecting link agreement.

  • Moved byCouncillor Verbeek

    That Council have a discussion regarding the return to in-person meetings.

19.

Being a by-law to confirm the proceedings of the February 7, 2022, Regular Meeting of Council of The Corporation of the Town of Essex

  • That By-Law 2122 being a by-law to confirm the proceedings of the February 7, 2022, Regular Meeting of Council of The Corporation of the Town of Essex be read a third time and finally passed on February 22, 2022.

Being a by-law to adopt the 2022 Operating and Capital Budget

  • That By-Law 2126 being a by-law to adopt the 2022 Operating and Capital Budget be read a first, a second and a third time and finally passed on February 22, 2022.

RE: Pathway to Potential Service Contract


Being a by-law to authorize the execution of an Agreement between The Corporation of the Town of Essex and The Corporation of the City of Windsor

  • That By-Law 2057 being a by-law to authorize the execution of an Agreement between The Corporation of the Town of Essex and The Corporation of the City of Windsor be read a first, a second, and a third time and finally passed on February 22, 2022.

Being a by-law to provide for the issue of debentures in the amount of $281,136.07 for works completed for drains

  • That By-Law 2133 being a by-law to provide for the issue of debentures in the amount of $281,136.07 for works completed for drains be read a first, a second and a third time and finally passed on February 22, 2022.

Being a by-law to confirm the proceedings of the February 22, 2022, Regular Meeting of Council of The Corporation of the Town of Essex

  • That By-Law 2134 being a by-law to confirm the proceedings of the February 22, 2022, Regular Meeting of Council of The Corporation of the Town of Essex be read a first, a second and be provisionally adopted on February 22, 2022.

  • That the meeting be adjourned at [TIME].

RE: Ward 3 Council Vacancy Applications


Location: Electronic Meeting via Zoom
Livestream Available at www.youtube.com/Essex/Ontario

RE: Rezoning to Permit Short Term Rentals


Location: Electronic Meeting via Zoom
Livestream Available at www.youtube.com/Essex/Ontario

Location: Electronic Meeting via Zoom
Livestream Available at www.youtube.com/Essex/Ontario

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