Regular Council Meeting Agenda

Meeting #:
Date:	Monday, January 20, 2020 at 6:00 P.m. - 9:00 P.m.
Location:	Essex Civic Centre 360 Fairview Avenue West Essex, Ontario

​Accessible formats or communication supports are available upon request.Please contact the Clerk’s Office at [e-mail] or 519-776-7336 extension 1100 or 1101.​​

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1.

Call to Order

2.

Closed Meeting Report

3.

Declarations of Conflict of Interest

4.

Adoption of Published Agenda

4.1

Regular Council Meeting Agenda for January 20, 2020

• That the published agenda for the January 20, 2020 Regular Council Meeting, be adopted as presented / amended.

5.

Adoption of Minutes

5.1

Regular Council Meeting Minutes for December 16, 2019

• That the minutes of the Regular Council Meeting held December 16, 2019 be adopted as circulated.

5.2

Special Council Meeting Minutes for November 4, 2019

• That the minutes of the Special Council Meeting held November 4, 2019 for the purpose of the Town's Economic Development Officer, Nelson Silveira to provide a presentation to Council regarding the Town of Essex's Streetscape Projects in Essex and Harrow Centres, be adopted as circulated.

6.

Public Presentations

6.1

Bernard Gorski

RE: Site Specific Sign By-Law Amendment - CREW Winery, 108 County Road 50 East, Harrow

6.1.1

Planning Report 2020-01

RE: Sign By-Law Amendment for 108 County Road 50 East

• That the presentation by Mr. Bernard Gorski asking that Council consider approving a Site Specific By-Law Amendment for a sign at CREW Winery, 108 County Road 50 East, Harrow, be received; and

  That Planning Report 2020-01 entitled "Sign By-Law Amendment for 108 County Road 50 East", dated January 20, 2020, prepared by Rita Jabbour, Manager, Planning Services, be received; and

  That the application from Mr. Bernard Gorski for a site specific by-law amendment at 108 County Road 50 East, to retain the existing pole sign structure with an electronic media component, be denied.

6.2

Anderdon Public School Eco Team

Grade 8 Eco Students from Anderson Public School - Addisyn Walker and Darragh Aston and Mrs. Jodi Nolin, Eco Teacher

RE: Consideration of a Town Wide Ban on Single Use Plastics

• That the presentation by Addisyn Walker, Darragh Aston, Grade 8 Eco Students from Anderdon Public School and Mrs. Jodi Nolin, Eco Teacher, asking Essex Council to consider a town wide ban on single use plastics, be (received/received and supported);

7.

Unfinished Business

8.

Reports from Administration

8.1

Building Department Report 2019-12

RE: December 2019 Building Report

• Development Overview 2019

• That the Building Department Report 2019-12, entitled "December 2019 Building Report and Development Overview 2019", providing Council with an update on building activity within the Town of Essex for the month of December, be received. 

8.2

Finance and Business Services Report 2020-01

2020 Water and Sanitary Sewer Rates

• Schedule A - Water and Sanitary Sewer Charges for the Year 2020
• By-Law 1876
  Being a by-law to establish Water and Sanitary Sewer Rates and Charges

• That Finance and Business Services Report 2020-01, entitled "2020 Water and Sanitary Sewer Rates", dated January 20, 2020, prepared by Jeffrey Morrison, Director, Corporate Services, be received and approved; and

  That By-Law 1876 being a by-law to establish Water and Sanitary Sewer Rates and Charges, be read a first, a second and a third time and finally passed on January 20, 2020.

8.3

Chief Administrative Officer Verbal Report

RE: OPP Contract

• That the verbal report by Chief Administrative Officer, Chris Nepszy on the OPP Contract, be received.

8.4

Planning Report 2020-02

RE: Community Improvement Plan (CIP) Update

• By-Law 1877
  Being a by-law to amend By-Law 1143, being a by-law to adopt a Downtown Community Improvement Plan for Downtown Harrow Centre
• By-Law 1878
  Being a by-law to amend By-Law 1314, being a by-law to adopt a Community Improvement Plan for Part of Essex Centre
• By-Law 1879
  Being a by-law to amend By-Law 1612, being a by-law to adopt a Community Improvement Plan for Part of Colchester Centre

• That Planning Report 2020-02 entitled "Community Improvement Plan (CIP) Update, prepared by Rita Jabbour, Manager, Planning Services, dated January 20, 2020, be received; and

  That By-Law 1877, being a by-law to amend By-Law 1143 being a by-law to adopt a Downtown Community Improvement Plan for Downtown Harrow Centre, be read a first and a second time and provisionally adopted on January 20, 2020;

  That By-Law 1878, being a by-law to amend By-Law 1314 being a by-law to adopt a Community Improvement Plan for Part of Essex Centre, be read a first and a second time and provisionally adopted on January 20, 2020; and

  That By-Law 1879, being a by-law to amend By-Law 1612 being a by-law to adopt a Community Improvement Plan for Part of Colchester Centre, be read a first and a second time and provisionally adopted on January 20, 2020.

9.

Reports from Youth Members

10.

County Council Update

11.

Correspondence

11.1

Correspondence to be received

• That correspondence listed in Agenda Item 11.1 be received and, where indicated, to further share such information with the community using suitable methods of communication.

11.1.1

 Recognition of Academic Achievement

Amy Fournier and Michaele Woodiwiss - completion of the Third Course Program in Municipal Tax Administration

11.1.3

Ministry of Natural Resources and Forestry

RE: Town of Essex's concerns about Shoreline Protection and Phragmites.

Correspondence from the Ministry of Natural Resources and Forestry, Minister John Yakabuski, providing a follow-up from the meeting at the 2019 Association of Municipalities of Ontario Conference.

11.1.4

Town of Amherstburg

RE: Tiny House By-Law

Copy of correspondence from the Town of Amherstburg to the Association of Municipalities of Ontario (AMO), dated December 18, 2019 advising of a request for a Tiny House By-Law in the Town of Amherstburg.

11.1.5

 Annual Drinking Water Reports

2018-2019 Chief Drinking Water Inspector Annual Report - https://www.ontario.ca/page/2018-2019-chief-drinking-water-inspector-annual-report
Minister's Annual Report on Drinking Water 2019 - https://www.ontario.ca/page/ministers-annual-report-drinking-water-2019

Correspondence advising that the annual reports are available for viewing on the Ministry of the Environment, Conservation and Parks website

11.1.6

Union Water Supply System

RE: Joint Board of Management Minutes - November 20, 2019

11.1.7

Essex Region Conservation Authority (ERCA)

RE: 2020 Draft Budget - 30 Day Notice

11.1.8

Windsor-Essex County Environment Committee (WECEC)

Agenda - January 23, 2020

11.1.9

Union Water Supply System

Agenda - January 15, 2020

11.1.10

Ontario Provincial Police (OPP) Municipal Policing Bureau News Bulletin

RE: Second Issue, dated January 2020

11.1.2

Ministry of Children, Community and Social Services

RE: Ontario's Poverty Reduction Strategy

Correspondence dated December 16, 2019 advising that an online survey will be posted in January 2020 in an effort to receive ideas and feedback from the public to help identify solutions to reduce poverty in Ontario.

11.1.11

Town of Deep River

RE: Premiers to Develop Nuclear Reactor Technology

Correspondence, dated January 8, 2020 supporting the Premiers of Ontario, Saskatchewan and New Brunswick's intention to work together on the development of small modular reactors to help their province reduce carbon emissions and address the challenges of climate change.

11.1.12

City of Woodstock

RE: Ban of Single-Use Plastic Handled Shopping Bags Resolution

Correspondence, dated December 18, 2019 supporting a harmonized ban of single-use plastic shopping bags across the Province of Ontario.

11.2

Correspondence to be considered for receipt and support

11.2.1

Resignation from the Essex Accessibility Committee

RE: Resignation from Earl Brownell

• That the resignation from Earl Brownell from the Essex Accessibility Committee, effective January 8, 2020, be received with regret; and

  That a letter of thanks be sent to Mr. Brownell for his time spent of the Committee, and that Schedule "A" to By-Law 1777, be updated accordingly.

12.

Committee Meeting Minutes

12.1

Finance Committee - October 7, 2019

12.2

Essex Accessibility Advisory Committee - December 5, 2019

• (EAAC19-12-039) Recommendation to Council to support the Town investigating, purchasing, installing and utilizing software to enable real time transcription or closed captioning of the regular council meetings to better accommodate those in attendance with hearing impairment or challenges.

12.3

Arts, Culture, and Tourism Committee - December 11, 2019

12.4

Committee of Adjustment Meeting - November 19, 2019

12.5

Essex Police Services Board - December 12, 2019

12.6

Arts, Culture and Tourism Committee - January 8, 2020

13.

Financial

13.1

October Bank Payments

• That the October 2019 Bank Payments Report, including the October cheque register, cheque number 50384 to cheque number 50590 inclusive in the amount of $1,808,223.96, the Preauthorized Payments for October in the amount of $345,637.71 and Payroll for October in the amount of $486,088.70, be ratified as submitted.

13.2

November Bank Payments

• That the November 2019 Bank Payments Report, including the November cheque register, cheque number 50591 to cheque number 50782 inclusive in the amount of $1,906,247.70, the Preauthorized Payments for November 2019 in the amount of $418,342.88, and the Payroll for November 2019 in the amount of $396,320.06, be ratified as submitted.

14.

New Business

15.

Notices of Motion

15.1

The following Notice of Motion will be presented at the February 3, 2020 Regular Council Meeting for Council's consideration:

15.1.1

Mayor Snively

RE: Canada's National Anthem at Regular Council Meeting

That Canada's National Anthem "O Canada", be played at the commencement of each Regular Council Meeting for the Town of Essex.

16.

Reports and Announcements from Council Members

17.

By-Laws

17.1

By-Laws that require a third and final reading

17.1.1

By-Law 1871

Being a by-law to provide for the Shepley Drain: Replacement Bridges for Elwood Defour and Garry and Bonny Quick

• That By-Law 1871 being a by-law to provide for the Shepley Drain: Replacement Bridges for Elwood Defour and Garry and Bonny Quick, be read a third time and finally passed on January 20, 2020.

17.1.2

By-Law 1875

Being a by-law to confirm the proceedings of the December 16, 2019 Regular Meeting of the Council of The Corporation of the Town of Essex

• That By-Law 1875 being a by-law to confirm the proceedings of the December 16, 2019 Regular Meeting of The Corporation of the Town of Essex, be read a third time and finally adopted January 20, 2019.

17.2

By-Laws that require a first, second, third and final reading

17.2.1

By-Law 1880

Being a by-law to provide for an interim tax levy and to provide for the payment of taxes and to provide for penalty and interest

• That By-Law 1880 being a by-law to provide for an interim tax levy and to provide for the payment of taxes and to provide for penalty and interest, be read a first, a second and a third time and finally passed on January 20, 2020.

17.3

By-Laws that require a first and second reading

17.3.1

By-Law 1882

Being a by-law to confirm the proceedings of the January 20, 2020 Regular Meeting of the Council of The Corporation of the Town of Essex

• That By-Law 1882 being a by-law to confirm the proceedings of the January 20, 2020 Regular Meeting of the Council of The Corporation of the Town of Essex, be read a first and a second time and provisionally adopted on January 20, 2020. 

18.

Adjournment

• That the meeting be adjourned at [TIME].
  

19.

Future Meetings

19.1

Monday, February 3, 2020 - 6:00 - 9:00 PM - Regular Council Meeting

Location: County of Essex Council Chambers, 360 Fairview Avenue West, Essex

19.2

Monday, February 10, 2020 - 5:00 - 7:00 PM - Special Council Meeting

2020 Council Roundtable Meeting
Location: Municipal Building, Large Meeting Room, 33 Talbot Street South, Essex

19.3

Thursday, February 13, 2020 - 6:00 - 8:00 PM - Special Council Meeting

Zoning By-Law Amendment (ZBA-01-20) V/L on Gosfield Townline, Ward 1
Location: Shaheen Room, Essex Sports Complex, 60 Fairview Avenue West, Essex

19.4

Tuesday, February 18, 2020 - 6:00 - 9:00 PM - Regular Council Meeting

Location: County of Essex Council Chambers, 360 Fairview Avenue West, Essex