Regular Council Meeting Agenda

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Location: Essex Municipal Building, 33 Talbot Street South or by livestream at https://www.youtube.com/user/EssexOntario

​Accessible formats or communication supports are available upon request. Please contact the Clerk’s Office at clerks@essex.ca or 519-776-7336 extension 1100 or 1101.


We acknowledge that this land is the traditional territory of the Three Fires Confederacy of First Nations (comprised of the Ojibway, the Odawa, and the Potawatomi Peoples), and of the Huron-Wendat Peoples. We value the significant historical and contemporary contributions of local and regional First Nations and all of the Original Peoples of Turtle Island who have been living and working on the land from time immemorial.

  • That the published agenda for the June 6, 2022 Regular Council Meeting be adopted as presented / amended.

  • That the minutes of the Regular Council Meeting held May 16, 2022 be adopted as circulated.

  • That the minutes of the Special Council Meeting held March 28, 2022 be adopted as circulated.

At the April 19, 2021 Regular Council Meeting, Council called for nominees for 2022 Senior of Year. The Ministry of Seniors and Accessibility accordingly has awarded Anne Marontate as 2022 Senior of the Year in the Town of Essex in recognition of her outstanding contributions to our community. The Mayor is to present this award on behalf of the Town of Essex.

  • That the presentation for the Senior of the Year 2022 award presented to Anne Marontate be received.

RE: Plans for 2022 and the 2022/2023 Official Visitor Guide

  • That the presentation by Tourism Windsor Essex Pelee Island regarding the 2022/2023 Official Visitors Guide, be received.

RE: Town of Essex 2021 Financial Statements

  • That the presentation of the 2021 Audited Financial Statements for the Town of Essex by Cynthia Swift, Lead Audit Engagement Partner, KPMG LLP, be received; and

    That the 2021 Audited Financial Statements for the Town of Essex, be adopted as presented.

RE: E.L.K. 2021 Financial Statements and Annual Resolutions

  • That the presentation of the 2021 Consolidated Financial Statements of E.L.K. Energy Inc., by Cheryl Tratechaud, Chief Financial Officer, Director Stakeholders Relations, E.L.K. Energy Inc. and Cynthia Swift, Lead Audit Engagement Partner, KPMG LLP be received;

    That Council supports the signing of the annual resolutions of E.L.K. Energy Inc. appointing the Directors and KPMG as auditor; and

    That the Mayor be thereby authorized to sign the documents on behalf of The Corporation of the Town of Essex.

RE: Essex Tourism Events Fund Application


Recommended Action:

  • That Economic Development Report-2022-09 entitled Essex Tourism Events Fund Application prepared by Nelson Silveira, Economic Development Officer dated June 6, 2022, be received;

    That Council approve the distribution of $1,000.00 of funding to the Harrow and Colchester South Chamber of Commerce from the Essex Tourism Events Fund; and

    That Council approve the distribution of $1,000.00 of funding to the Rotary Club of Essex from the Essex Tourism Events Fund.

RE: Appointment of an Engineer under Section 76 of the Drainage Act to provide an updated assessment schedule for the Bondy No. 1 Drain


Recommended Action:

  • That Drainage Report-2022-04 entitled Appointment of an Engineer under Section 76 of the Drainage Act to provide an updated assessment schedule for the Bondy No. 1 Drain prepared by Lindsay Dean, Drainage Superintendent dated May 16, 2022 be received; and

    That Council appoint N. J. Peralta Engineering Ltd. under Section 76 of the Drainage Act to provide an updated schedule of assessment for the Bondy No. 1 Drain in accordance to Section 22 of the Town of Essex Procurement By-law 2129.

RE: Appointment of an Engineer under Section 78(5) of the Drainage Act to stabilize the road bank on the Richmond Drain


Recommended Action:

  • That Drainage Report-2022-06 entitled Appointment of an Engineer under Section 78(5) of the Drainage Act to stabilize the road bank on the Richmond Drain prepared by Lindsay Dean, Drainage Superintendent dated June 6, 2022 be received; and

    That Council is satisfied that the activity meets the criteria of Section 78(5) and appoint Rood Engineering Incorporated under Section 78(5) of the Drainage Act to provide the proposed minor improvements to the Richmond Drain to protect the 5th Concession Road.

RE: King Street Parking Changes


Recommended Action:

  • That Operations Report-2022-02 entitled, King Street Parking Changes prepared by Norm Nussio, Manager, Operations and Drainage dated June 6, 2022 be received; and

    That Council authorize and direct Infrastructure Services to amend the parking by-law for King Street West between Erie Street North and Roseborough Road to move the permitted parking from the North side of King Street to the South side of King Street.

RE: Results of Tender-Supply of Backhoe Loader 2022


Recommended Action:

  • That Operations Report-2022-05 entitled Results of Tender-Supply of Backhoe Loader 2022 prepared by Norm Nussio, Manager of Operations and Drainage dated June 6, 2022, be received; and

    That Council award Request for Tender- Supply of Backhoe Loader 2022 to Brandt Tractor Ltd.  in the amount of $192,326.40 including non-refundable harmonized sales tax.

RE: Update on Free Menstrual Products at Two Recreational Facilities


Recommended Action:

  • That Parks and Facilities Report-2022-08 entitled Update on Free Menstrual Products at Two Recreational Facilities prepared by Jake Morassut, Director, Community Services, dated June 6, 2022 be received; and

    That Council direct Administration to continue to provide free menstrual products at the Essex Centre Sports Complex and Harrow and Colchester South Community Centre, to be funded through the yearly operating budget for each facility.

RE: May 2022 Update on Short Term Rentals at Colchester Harbour


Recommended Action:

  • That Parks and Facilities Report-2022-09 entitled May 2022 Update on Short Term Rentals at Colchester Harbour prepared by Jake Morassut, Director, Community Services, dated June 6, 2022 be received for information.

RE: Court of Revision: Hicks Drain, Replacement Bridge for Diab


Recommended Action:

  • That the following three (3) members of the Drainage Board: Kirk Carter, Percy Dufour and Janice Dougherty be appointed to sit as members of the Court of Revision to be convened for the Hicks Drain: Replacement Bridge for Diab, Geographic Township of Colchester South, Project REI2021D016 pursuant to the Report prepared by Gerard Rood, Professional Engineer, Rood Engineering Inc., and dated March 28, 2022 (hereinafter the “Report”), such Court of Revision to be scheduled for 5:00 pm on July 6, 2022 via electronic meeting; and

    That By-Law 2162 being a by-law to provide for the Hicks Drain: Replacement Bridge for Diab, Geographic Township of Colchester South, Project REI2021D016, be read a first and second time and be provisionally adopted on June 6, 2022.

RE: Request to Name Alley between McAffee and Victoria, Ward 4


Recommended Action:

  • That Legal and Legislative Services Report-2022-27 entitled Request to Name Alley between McAffee and Victoria, Ward 4 prepared by Shelley Brown, Deputy Clerk dated June 6, 2022, be received;

    That Council authorize the naming of the alley between McAffee and Victoria in Harrow as Morency Alley in accordance with the Town’s street naming by-law (By-Law 601); and

    That public notice be given on the Town’s website in accordance with the Town of Essex Public Notice Policy No. 017.

  • That the minutes of the Regular County Council Meeting held May 4, 2022 be received.

  • That all of the correspondence listed in Agenda Item 13.1 be received and, where indicated, to further share such information with the community using suitable methods of communication.

RE: Request to the Region of Waterloo to Consider Free Public Transportation on Election Days

RE:  Joint Board of Management Minutes of April 20, 2022

RE: Joint Board of Management Agenda of May 28, 2022 

RE: Ontario Must Build it Right the First Time

RE: Municipal Vote Notes

RE: Voluntary Russian Sanction Request

RE: Resignation of Ray Beneteau from the Committee of Adjustment

  • That a letter of appreciation be sent to Ray Beneteau thanking him for his time spent on the Committee of Adjustment.

RE: Resignation of Phil Pocock from the Essex Municipal Heritage Committee

  • That a letter of appreciation be sent to Phil Pocock thanking him for his time spent on the Essex Municipal Heritage Committee.

RE: Flag Request from St. Paul's Anglican Church for Windsor-Essex Pride Festival

  • That the request from St. Paul's Anglican Church for their flag to be flown at Town Hall on August 4, 2022 in support of Windsor-Essex Pride Festival in the Town of Essex be received or received and supported.

RE: Endorsement of  Active School Travel Charter for Windsor-Essex County

  • That the correspondence from County of Essex dated May 5, 2022 regarding endorsement of active school and travel school travel charter for Windsor-Essex County be received or received and supported; and if supported

    That a letter be sent to the Windsor-Essex County Health Unit as confirmation of the Town of Essex's support of the County of Essex's letter dated May 5, 2022.

  • That the Committee Meeting minutes listed in Agenda Item 14, together with any recommendations to Council noted therein, be received, approved and adopted as circulated.

  • That the Bank Payments Report, including April 2022 cheque register, cheque number 54310 to cheque number 54388 and electronic funds transfer (EFT) payment number EFT006542 to EFT006714 inclusive in the amount of $2,145,250.17; the Preauthorized Payments for the month of April in the amount of $306,728.09; and Payroll for the month of April in the amount of $391,471.47, be ratified as submitted.

  • Moved byCouncillor Garon

    That Council direct Administration to look into a means of better protecting our public parks and Town owned properties from graffiti and other vandalism through design strategies that minimize opportunity.

  • Moved byCouncillor Bondy

    That Council direct Administration to amend the parking by-law to ensure the OPP can enforce the parking regulations.

That Council discuss the difficulty some farmers in Ward 3 have been encountering while trying to get raw water lines and other infrastructure approved for their food growing operations.

That Council direct Administration to review the feasibility of developing a regulation/by-law limiting storage of any type/classification of fireworks in any one location that totals in excess of 100lbs for not longer than 3 months from the date of delivery into the Town of Essex. All Provincial and Federal regulations would still apply to the manner in which these fireworks need to be stored.

That a caution children playing sign be added on Morris due to the fact that there is a park on Morris and residents are requesting a sign there.

19.

Being a by-law to confirm the proceedings of the May 16, 2022, Regular Meeting of Council of the Corporation of the Town of Essex

  • That By-Law 2158 being a by-law to confirm the proceedings of the May 16, 2022, Regular Meeting of Council of The Corporation of the Town of Essex be read a third time and finally passed on June 6, 2022.

Being a by-law to Temporarily delegate certain authorities during a “Lame Duck” Council Period

  • That By-Law 2157 being a by-law to Temporarily delegate certain authorities during a “Lame Duck” Council Period be read a third time and finally passed on June 6, 2022.

Being a by-law to provide Rules of Procedure for the Conduct of Meetings of the Municipal Council and its Committees and Boards

  • That By-Law 2159 Being a by-law to provide Rules of Procedure for the Conduct of Meetings of the Municipal Council and its Committees and Boards be read a third time and finally passed on June 6, 2022.

RE: 2022 Pathway to Potential Service Contract


Being a by-law to authorize the execution of an Agreement between The Corporation of the Town of Essex and The Corporation of the City of Windsor

  • That By-Law 2165 being a by-law to authorize the execution of an Agreement between The Corporation of the Town of Essex and The Corporation of the City of Windsor be read a first, a second, and a third time and finally passed on June 6, 2022.

Being a by-law to enter into an Agreement between GFL Environmental Inc. and The Corporation of the Town of Essex for garbage and refuse collection

  • That By-Law 2166 being a by-law to enter into an Agreement between GFL Environmental Inc. and The Corporation of the Town of Essex for garbage and refuse collection be read a first, a second and a third time and finally passed on June 6, 2022.

Being a by-law to confirm the proceedings of the June 6, 2022, Regular Meeting of Council of the Corporation of the Town of Essex

  • That By-Law 2161 being a by-law to confirm the proceedings of the June 6, 2022, Regular Meeting of Council of The Corporation of the Town of Essex be read a first and a second time and provisionally adopted on June 6, 2022.

  • That the meeting be adjourned at [TIME].

RE: Committee of the Whole


Location: 33 Talbot Street South
Livestream Available at www.youtube.com/Essex/Ontario

Location: 33 Talbot Street South
Livestream Available at www.youtube.com/Essex/Ontario

RE: Asset Management Plan


Location: 33 Talbot Street South
Livestream Available at www.youtube.com/Essex/Ontario

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