Regular Council Meeting Agenda

Tuesday, August 04, 2020 at 6:00 P.m. - 9:00 P.m.

Location: https://www.youtube.com/user/EssexOntario

​Accessible formats or communication supports are available upon request.Please contact the Clerk’s Office at [e-mail] or 519-776-7336 extension 1100 or 1101.​​

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1.

Call to Order

2.

Closed Meeting Report

3.

Declarations of Conflict of Interest

4.

Adoption of Published Agenda

4.1

Regular Council Meeting Agenda for August 4, 2020

• That the published agenda for the August 4, 2020 Regular Council Meeting, be adopted as presented/amended.

5.

Adoption of Minutes

5.1

Regular Council Meeting Minutes for July 20, 2020

• That the minutes of the Regular Council Meeting held July 20, 2020, be adopted  as circulated.

5.2

Emergency Council Meeting Minutes for March 15, 2020

RE: Update Council on the Town's continuing response and measures related to the COVID-19 pandemic

• That the minutes of the Emergency Council Meeting held March 15, 2020 to update Council on the Town of Essex's continuing response and measures related to the COVID-19 (Coronavirus) pandemic, be adopted as circulated.

5.3

Special Council Meeting Minutes for March 23, 2020

RE: Town of Essex's continuing response to measures related to the COVID-19 pandemic 

• That the minutes of the Special Council Meeting held March 23, 2020 to update Council on the Town of Essex's continuing response to measures related to the COVID-19 pandemic, be adopted as circulated.

5.4

Emergency Council Meeting Minutes for June 22, 2020

RE: To discuss the Colchester Beach and Facilities

• That the minutes of the Emergency Council Meeting held June 22, 2020 to discuss the Colchester Beach and Facilities, be adopted as circulated.

5.5

Special Council Meeting Minutes for June 29, 2020

RE: To discuss items related to the COVID-19 pandemic

• That the minutes of the Special Council Meeting held June 29, 2020 held to discuss various items and provide direction related to the COVID-19 pandemic, be adopted as circulated.

5.6

Special Council Meeting Minutes for July 6, 2020

RE: Proposed Site Specific Zoning Amendment at 128 Harvey Street

• That the minutes of the Special Council Meeting held July 6, 2020 to discuss the proposed Site Specific Zoning Amendment relating to the property located at 128 Harvey Street in Essex Centre, be adopted as circulated.

5.7

Special Council Meeting Minutes for July 13, 2020

RE: Parking at Colchester Harbour

• That the minutes of the Special Council Meeting held July 13, 2020 to discuss parking at the Colchester Harbour, be adopted as circulated.

5.8

Special Council Meeting Minutes for July 13, 2020

RE: County Road 50 Sign By-Law Review

• That the minutes of the Special Council Meeting held July 13, 2020 to review the County 50 Sign By-Law, be adopted as circulated.

6.

Public Presentations

6.1

Elise Harding-Davis, African Canadian Heritage Consultant

RE: Seeking Council's support that Canada Apologize for Enslaving People of African Origins

• Letter to Council
• BIO - Elise Harding-Davis
• News Article dated October 1, 2019 (Harrow woman seeks Trudeau apology for Canada's history of slavery)
• Letter to Prime Minister Trudeau
• News Article dated September 25, 2017 (UN Wants Canada To Apologize, Pay Reparations For Black Slavery)

• That the public presentation by Elise Harding-Davis, from the African Canadian Heritage Consultant, asking Council to support the initiative to receive a formal apology from the Canadian Government to African Canadians for slavery, be (received/received and supported).

6.2

Glen Mills, Essex Ravens Football Club 

RE: Permission for Ice Cream Bikes in the Town of Essex

• That the request from the Essex Ravens Football Club, dated August 4, 2020 to have ice cream bikes in the Town of Essex, be (received/received and supported).

6.3

Essex Region Conservation Authority/John R. Park Homestead

Kristin Ives, Curator/Education Co-Ordinator, John R. Park Homestead
Kevin Money, Director, Conservation Services
Danielle Breault Stuebing, Director, Communications & Outreach

RE: Provide a brief overview of the John R. Park Homestead Heritage Centre as it relates to the Site Plan Control and to provide details on the Town of Essex Tourism Hub.

• Power Point presentation

• That the presentation by Kristin Ives, Curator/Education Coordinator, John R. Park Homestead and Kevin Money, Director, Conservation Services and Danielle Breault Stuebing, Director, Communications & Outreach, Essex Region Conservation Authority providing Council with an overview as it relates to the Site Plan Controls for the John R. Park Homestead Heritage Centre, and an update on the Town of Essex Tourism Hub, be received.

6.3.1

Planning Report 2020-14

RE: Site Plan Control Approval for 915 County Road 50 East (Colchester South, Ward 3)

• Site Plan
• By-Law 1925
  Being a by-law to enter into a Site Plan Control Agreement between The Corporation of the Town of Essex and the Essex Region Conservation Authority
  (John R. Park Homestead Heritage Centre - County Road 50 East and Iler Road)

• That Planning Report 2020-14, entitled "Site Plan Control Approval for 915 County Road 50 East (Colchester South, Ward 3)", prepared by Corinne Chiasson, Assistant Planner, dated August 4, 2020, be received; and

  That By-Law 1925, being a by-law to enter into a Site Plan Control Agreement between The Corporation of the Town of Essex and the Essex Region Conservation Authority be read a first, a second and a third time and finally passed on August 4, 2020.

   

6.4

Bernard Gorski

RE: Request for a Pole Structure Sign at 108 County Road 50 East

6.4.1

Planning Report 2020-18

RE: Sign By-Law Amendment Request for 108 County Road 50 East (Ward 3)

• Planning Report 2020-01 (dated January 20, 2020)
  RE: Sign By-Law Amendment for 108 County Road 50 East

• That the presentation by Bernard Gorski asking that Council consider approving their request for a pole sign structure at Colchester Ridge Estate Winery, at 108 County Road 50 East in Harrow, be received; and

  That Planning Report 2020-18, entitled "Sign By-Law Amendment Request for 108 County Road 50 East (Ward 3)", prepared by Rita Jabbour, Manager, Planning Services, dated August 4, 2020, be received.

7.

Unfinished Business

8.

Reports from Administration

8.1

Chief Administrative Officer (CAO), Chris Nepszy Verbal Report

RE: COVID-19 Town Response and Updates

8.2

CAO Report 2020-03

RE: Town and E.L.K. Stakeholder/Director Information Session

• That CAO Report 2020-03, entitled "Town and ELK Stakeholder/Director Information Session", prepared by Chris Nepszy, Chief Administrative Officer, dated August 4, 2020, be received; and

  That Council request the Board of E.L.K. Energy Incorporated (ELK) to direct Mr. Mark Danelon in his role as Director of Stakeholder Relations, to participate and jointly present with Town of Essex Administration (at a date to be set in the near future, but no later than October 31, 2020), an Information Session to the entire Town of Essex Council concerning their collective role as the ELK Stakeholder and their individual roles as potential, or existing Director(s) for ELK Energy Inc.

8.3

Drainage Report 2020-06

RE: Appointment of an Engineer under Section 78 of the Drainage Act to install a new culvert over the 13th Concession West Drain

• That Drainage Report 2020-06, entitled "Appointment of an Engineer under Section 78 of the Drainage Act to install a new culvert over the 13th Concession West Drain", prepared by Lindsay Dean, Drainage Superintendent, dated August 4, 2020, be received; and

  That Council appoint Rood Engineering Incorporated under Section 78 of the Drainage Act to install a new culvert over the 13th Concession West Drain.

9.

Reports from Youth Members

10.

County Council Update

11.

Correspondence

11.1

Correspondence to be received

Chair to ask Council Members if any correspondence to be moved to 11.2 Receipt and Support

• That correspondence listed in Agenda Item 11.1 be received and where indicated, to further share such information with the community using suitable methods of communication.

11.1.2

Town of Essex Media Releases

• July 16, 2020 - Town of Essex Launches Business Directory in Partnership with Local Newspapers
• July 22, 2020 - Citizens Invited to Rate Climate Change Vulnerabilities in New Online Excercise
• July 24, 2020 - Swimming and In-water Activities Prohibited at Colchester Beach

11.1.3

Ministry of Municipal Affairs and Housing

Correspondence from the Ministry of Municipal Affairs and Housing, dated July 22, 2020 announcing recent changes to the Municipal Act, 2001 that provides municipalities with new permissive authority to provide for electronic participation in meetings and/or proxy appointments.

• July 2020 - Electronic Participation in Municipal Meetings
• July 2020 - Proxy Voting for Municipal Council Meetings

11.1.4

Association of Municipalities of Ontario

AMO Policy Update, dated July 27, 2020
RE: $4B Municipal Announcement, Provincial Emergency Ended, Provincial Orders, and Rural Economic Development

11.1.5

The Corporation of the Town of Gore Bay

RE: Resolution - Support of OPP Diversity Training

Correspondence from The Corporation of the Town of Gore Bay, dated July 21, 2020 advising of their resolution supporting common training requirements for all members of the Ontario Provincial Police Force.

11.1.6

Union Water Supply System

Joint Board of Management - June 17, 2020 Minutes

11.1.7

County of Essex

• Correspondence dated July 20, 2020 supporting the Town of Essex's resolution that requests the Provincial Government review the need for financial support for municipalities as a result of COVID-19.
• Correspondence dated July 20, 2020 supporting the Town of Essex's resolution that requests provincial financial relief for community non-profit and service clubs and organizations as a result of COVID-19.

11.1.8

Town of Kingsville

Correspondence dated July 22, 2020 supporting the Town of Essex's resolution and requests the Ontario Government provide immediate relief and/or financial support for Municipalities as a result of COVID-19 pandemic.

11.1.9

Town of Amherstburg

Correspondence dated July 28, 2020 supporting the Town of Essex's resolution that requests the Ontario Government to provide relief and/or financial support to assist municipalities as a result of COVID-19.

11.1.1

COVID-19 Correspondence

11.1.1.1

Windsor Essex County Health Unit

RE: COVID-19 Live Update Media Summary Presentation July 24, 2020

11.1.10

Town of Tecumseh

Correspondence dated June 16, 2020 requesting urgent federal action to provide immediate funding for reliable broadband access across Ontario.

11.2

Correspondence to be considered for receipt and support

12.

Committee Meeting Minutes

12.1

Arts, Culture and Tourism Meeting - July 8, 2020

• That the minutes of the Arts, Culture and Tourism Committee Meeting dated July 8, 2020, be received and adopted as circulated.

13.

Financial

14.

New Business

15.

Notices of Motion

15.1

The following Notice of Motion was originally brought forward at the May 19, 2020 Regular Council Meeting and is being brought forward this evening for Council's consideration:

15.1.1

Councillor Verbeek

RE:  Improving recycling efforts in the municipality

• Moved by Councillor Verbeek

  That Administration be directed to look at new ways to improve recycling efforts in the municipality.

15.2

The following Notice of Motion was brought forward at the July 6, 2020 Regular Council Meeting for Council's consideration this evening:

15.2.1

Deputy Mayor Meloche

RE: Surface Water Runoff

• Moved by Deputy Mayor Meloche

  That Council request the Town of Essex Planning Department include as part of their site plan control procedures, notification to property owners abutting a new subdivision of potential for water pooling if the existing property owners lack rear-yard drainage; and

  That these neighbours are notified with direct mail outs so that the existing properties have full comprehension of potential outcomes for example water pooling of their own water shed at side yard or back yard; and

  That the Town of Essex will act in the resident's best interest with aiding conversation between the new subdivision builder and the existing neighbourhood in coming to a solution with regards to rear-yard drainage.

15.3

The following Notice of Motion will be presented at the August 24, 2020 Regular Council Meeting for Council's consideration:

15.3.1

Councillor Bondy

RE: Council Report Tracker

That Council requests Town of Essex Administration to implement a Council Report Tracker similar to the reporting spreadsheet used by the Town of Lakeshore.

15.4

The following Notice of Motion will be presented at the August 24, 2020 Regular Council Meeting for Council's consideration:

15.4.1

Mayor Snively

RE: Hunting License Review

That Council direct Administration to review if it possible to remove the requirement of a Town issued hunting license and if possible to do so, that Administration report back to Council on the feasibility and process for Council's consideration.

16.

Reports and Announcements from Council Members

17.

By-Laws

17.1

By-Laws that require a third and final reading

17.1.1

By-Law 1926

Being a by-law to provide Rules and Procedure for the Conduct of Meetings of the Municipal Council and its Committees and Boards

• That By-Law 1926, being a by-law to provide Rules and Procedure for the Conduct of Meetings of the Municipal Council and its Committees and Boards, be read a third time and finally passed on August 4, 2020.

17.1.2

By-Law 1933

Being a by-law to confirm the proceedings of the July 20, 2020, Regular Meeting of the Council of The Corporation of the Town of Essex

• That By-Law 1933, being a by-law to confirm the proceedings of the July 20, 2020 Regular Meeting of the Council of The Corporation of the Town of Essex, be read a third time and finally passed on August 4, 2020.

17.2

By-Laws that require a first, second, third and final reading

17.2.1

By-Law 1934

Being a by-law imposing special annual drainage rates upon land in respect of which money is borrowed under the Tile Drainage Act

• That By-Law 1934, being a by-law imposing special annual drainage rates upon land in respect of which money is borrowed under the Tile Drainage Act, be read a first, a second and a third time and finally passed August 4, 2020.

17.2.2

By-Law 1938

Being a by-law to appoint a Tile Drainage Inspector for The Corporation of the Town of Essex
(Lindsay Dean)

• That By-Law 1938, being a by-law to appoint a Tile Drainage Inspector for The Corporation of the Town of Essex, be read a first, a second and a third time and finally passed on August 4, 2020.

17.2.3

By-Law 1940

Being a by-law for the declaration of surplus lands by The Corporation of the Town of Essex
(Plan 176, Part Alley)

• That By-Law 1940, being a by-law for the declaration of surplus lands by The Corporation of the Town of Essex, be read a first, a second and a third time and finally passed on August 4, 2020.

17.3

By-Laws that require a first and second reading

17.3.1

By-Law 1939

Being a by-law to confirm the proceedings of the August 4, 2020, Regular Meeting of the Council of The Corporation of the Town of Essex

• That By-Law 1939, being a by-law to confirm the proceedings of the August 4, 2020, Regular Meeting of the Council of The Corporation of the Town of Essex, be read a first, and a second time and provisionally adopted August 4, 2020.

18.

Adjournment

• That the meeting be adjourned at [TIME].

19.

Future Meetings

19.1

Monday, August 24, 2020 - 6:00 - 9:00 PM Regular Council Meeting

Location: TBD