Regular Council Meeting Agenda

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Location: https://www.youtube.com/user/EssexOntario

​Accessible formats or communication supports are available upon request. Please contact the Clerk’s Office at clerks@essex.ca or 519-776-7336 extension 1100 or 1101.

 

This meeting will be hosted and chaired from the Town of Essex Municipal Building. Due to the ongoing COVID-19 pandemic this meeting is not currently open to the public for in person attendance.
This meeting can be viewed by the public electronically via livestream and post-meeting on YouTube at www.youtube.com/EssexOntario


We acknowledge that this land is the traditional territory of the Three Fires Confederacy of First Nations (comprised of the Ojibway, the Odawa, and the Potawatomi Peoples), and of the Huron-Wendat Peoples. We value the significant historical and contemporary contributions of local and regional First Nations and all of the Original Peoples of Turtle Island who have been living and working on the land from time immemorial.

  • That the published agenda for the April 19, 2022 Regular Council Meeting be adopted as presented / amended.

  • That the minutes of the Regular Council Meeting held April 4, 2022 be adopted as circulated.

RE: Municipal Election Recount Policy


Recommended Action:

  • That Legal and Legislative Services Report-2022-14 entitled Municipal Election Recount Policy prepared by Robert W. Auger, Town Solicitor/Clerk dated April 19, 2022 be received; and

    That Council support the Town of Essex Municipal Election Recount Policy by giving a first, second, and third reading thereto and finally pass By-Law 2115 Being a by-law to adopt a Municipal Election Recount Policy.

RE: Online Convenience Fee- Building Permitting


Recommended Action:

  • That Corporate Services Report-2022-02 entitled Online Convenience Fee prepared Kate Giurissevich, Director, Corporate Services dated April 19, 2022 be received; and

    That Council authorize the addition of a online convenience fee of 3% for fees paid through credit card through Cloudpermit, as proposed in the attached amendment to Schedule “A” of By-Law 2040.

RE: Brush Drain Reconsideration


Recommended Action:

  • That Drainage-2022-02 entitled Brush Drain Report Consideration prepared by Lindsay Dean, Drainage Superintendent dated April 19, 2022 be received, and

    That pursuant to Section 57 of the Drainage Act the report for the Brush Drain dated December 23, 2021 be referred back to Rood Engineering Inc. for reconsideration, and

    That By-Law 2131 that has been provisionally adopted be repealed.

RE: Reallocation of Funds – Harrow High School Roof


Recommended Action:

  • That Parks and Facilities Report-2022-06 entitled Reallocation of Funds – Harrow High School Roof prepared by Jake Morassut, Director, Community Services, dated April 19, 2022 be received; and

    That Council approve the reallocation of $20,000.00 of taxation funding from project CS-21-0043, New Public Washrooms/Change Rooms at the Harrow Splash to a new 2022 capital project entitled “Harrow High School Roof Repairs”.

RE: Building Report and Development Overview March 2022


Recommended Action:

  • That Economic Development Report-2022-06 entitled Building Report and Development Overview March 2022 prepared by Nelson Silveira, Economic Development Officer dated April 19, 2022 be received for information.

RE: Climate Change Adaptation Plan Annual Report


Recommended Action:

  • That Development Services Report-2022-05 entitled Climate Change Adaptation Plan Annual Report prepared by Lori Chadwick, Director, Development Services and Marc Tortola, Manager, Strategic Communications dated April 19, 2022 be received for information.

RE: Policy for Community Safety Zones


Recommended Action:

  • That Operations Report-2022-03 entitled Policy for Community Safety Zones prepared by Norman Nussio dated April 19, 2022, be received;

    That Council adopt Infrastructure Services Policy #047 entitled Community Safety Zone Policy; and

    That Council authorize and direct Infrastructure Services to only install Community Safety Zones, or variations thereof, within community where applicable in accordance with the Community Safety Zone Policy.

RE: Part Lot Control Exemption Request for Phase 1 of the Parkland Woods Residential Subdivision (Ward 3)


Recommended Action:

  • That Planning Report-2022-10 entitled Part Lot Control Exemption Request for Phase 1 of the Parkland Woods Residential Subdivision (Ward 3) prepared by Rita Jabbour, RPP, Manager, Planning Services dated April 19, 2022 be received; and

    That By-Law 2145, Being a By-Law to provide that Part Lot Control shall not apply to certain lands within Registered Plan 12M-684 be read a first, a second, a third time and finally passed on April 19, 2022.

RE: Site Specific Zoning and Site Plan Control Amendment for 1110 Ridge Road (Ward 3)


Recommended Action:

  • That Planning Report-2022-11 entitled Site Specific Zoning and Site Plan Control Amendment for 1110 Ridge Road (Ward 3) prepared by Rita Jabbour, RPP, Manager, Planning Services dated April 19, 2022 be received;

    That By-Law 2146, Being a By-Law to Amend By-Law 1037, the Comprehensive Zoning By-Law for the Town of Essex, to permit the construction of two (2) new ancillary dwellings to accommodate the housing of farm help at 1110 Ridge Road (ward 3), be read a first, a second and a third time and finally passed on April 19, 2022; and

    That By-Law 2147, Being a By-Law to Amend By-Law 1979, the existing Site Plan Control Agreement between: The Corporation of the Town of Essex and Upper Canada Growers (UGC) Land INC, for the construction of two (2) new ancillary dwellings for the accommodation of farm help at 1110 Ridge Road (Ward 3), be read a first, a second and a third time and finally passed on April 19, 2022.

RE: Site Specific Zoning Amendment for 6954 6th Concession Road


Recommended Action:

  • That Planning Report-2022-12 entitled Site Specific Zoning Amendment for 6954 6th Concession Road prepared by Rita Jabbour, Manager, Planning Services dated April 19, 2022 be received;

    That By-Law 2149, Being a By-law to Amend By-Law 1037, the Comprehensive Zoning By-Law for the Town of Essex, to permit the storage of professional display fireworks at 6954 6th Concession Road in a maximum of twelve (12) storage containers be read a first and a second time and provisionally adopted on April 19, 2022; and

    That By-Law 2151, Being a By-Law to Amend By-Law 1037, the Comprehensive Zoning By-Law for the Town of Essex, for a temporary period of one (1) year to allow for the storage of consumer fireworks in the ten (10) existing storage containers be read a first and a second time and provisionally adopted on April 19, 2022.

  • That the minutes of the Regular County Council Meeting held March 16, 2022 be received.

  • That all of the correspondence listed in Agenda Item 13.1 be received and, where indicated, to further share such information with the community using suitable methods of communication.

RE: Canadian Food Inspection Agency (CFIA)

RE: 6954 6th Concession Zoning By-Law Amendment

RE: 11th Annual Survivor Date - May 27, 2022

RE: Year of the Garden 2022

  • That the correspondence from Jake Morassut, Director, Community Services, asking Council to consider proclaiming the Year of the Garden in the Town of Essex, be received or received and supported; and if received and supported

    That Council proclaims the week of May 7 to May 13, 2022 as the Year of the Garden in the Town of Essex by adopting the following resolution:

    That The Town of Essex Hereby Proclaims 2022 as the Year of the Garden in celebration of the contribution of gardens and gardening to the development of our country, our municipality and the lives of our citizens in terms of health, quality of life and environmental challenges;

    That the Saturday before Father’s Day, National Garden Day, June 18 in 2022, be recognize as Garden Day in The Town of Essex as a legacy of Canada’s Year of the Garden 2022;

    That The Town of Essex is committed to be a Garden Friendly City supporting the development of its garden culture and is proud to have beautiful streetscapes, planters, and garden beds throughout the municipality; and

    That all municipalities across Canada be invited to proclaim 2022 to be the Year of the Garden in their respective municipalities, and that a copy of this resolution be provided to the FCM, and for that purpose.

    Whereas Communities in Bloom and “Fleurons du Québec” in collaboration with the Canadian Garden Council, invite all municipalities to celebrate the Year of the Garden 2022;

    Whereas the Year of the Garden 2022 celebrates the Centennial of Canada’s horticulture sector;

    Whereas gardens and gardening contribute to the quality of life of our municipality, our climate action goals and create safe and healthy places where people can come together in the spirit of inclusivity and reconciliation:

    Whereas the Year of the Garden 2022 will highlight and celebrate the important contribution of gardeners, our local gardening organizations, horticultural professionals and local horticultural businesses which contribute to garden culture and experience of our municipality;

    Whereas gardens and gardening have helped us face the challenges of the COVID pandemic;

    Now, Therefore, I Mayor Meloche, do hereby proclaim 2022 as the Year of the Garden in the Town of Essex.

RE: Correspondence dated April 8, 2022 advising Council of the resignation by Luke Martin from the Drainage Board.

  • That the correspondence from Luke Martin dated April 8, 2022 advising of his resignation from the Drainage Board, be received with regret; and

    That a letter be sent to Luke Martin thanking him for his time spent on the Board.

RE: 2022 Senior of the Year Award: Request of Nominee

  • That Council receive the correspondence dated April 5, 2022 received from the Ministry for Seniors and Accessibility and that Council nominates ______________as Town of Essex Senior of the year for 2022.

  • That Council have a public discussion about the stained accessible textured crosswalks at the Harrow Streetscape.

  • That in recognition of the Essex 73’s approaching their 50th year and being the winningest Junior “C” franchise in Ontario, that direction be given to Administration to develop insertable gateway signage for the 5 Essex Centre gateway signs to recognize their 50 years.

19.

Being a by-law to provide for 10-11 Sideroad Drain: Replacement Bridges for Rivest and Campbell, Former Geographic Township of Colchester North, Project REI2021D002, Town of Essex, County of Essex

  • That By-Law 2110 being a by-law to provide for 10-11 Sideroad Drain: Replacement Bridges for Rivest and Campbell, Former Geographic Township of Colchester North, Project REI2021D002, Town of Essex, County of Essex be read a third time and finally passed on April 19, 2022.

19.1.2

Being a by-law to provide for the Brooks Drain: Maintenance Schedule, Geographic Township of Colchester North, Project REI2020D026

  • That By-Law 2130 being a by-law to provide for the Brooks Drain: Maintenance Schedule, Geographic Township of Colchester North, Project REI2020D026, be read a third time and be finally passed on April 19, 2022.

Being a by-law to confirm the proceedings of the April 4, 2022, Regular Meeting of Council of The Corporation of the Town of Essex

  • That By-Law 2144 being a by-law to confirm the proceedings of the April 4, 2022, Regular Meeting of Council of The Corporation of the Town of Essex be read a third time and finally passed on April 19, 2022.

Being a by-law to appoint a Manager, Finance & Business Services/Deputy Treasurer for the Town of Essex

  • That By-Law 2073 being a by-law to appoint a Manager, Finance & Business Services/Deputy Treasurer for the Town of Essex be read a first, a second, and a third time and finally passed April 19, 2022.

Being a by-law to appoint an Assistant Manager, Legal & Licensing for the Town of Essex

  • That By-Law 2074 being a by-law to appoint an Assistant Manager, Legal & Licensing for the Town of Essex be read a first, a second, and a third time and finally passed April 19, 2022.

Being a By-Law to provide that Part Lot Control shall not apply to certain lands within Blocks 1, 2, 8, 9, 10, 11, and 17, all inclusive, Registered Plan 12M-545, situated south of Maidstone Avenue West, east of South Talbot Road (Essex Town Centre) in Essex Centre

  • That By-Law 2142 Being a By-Law to provide that Part Lot Control shall not apply to certain lands within Blocks 1, 2, 8, 9, 10, 11, and 17, all inclusive, Registered Plan 12M-545, situated south of Maidstone Avenue West, east of South Talbot Road (Essex Town Centre) in Essex Centre be read a first, a second, a third time and finally passed on April 19, 2022.

Being a by-law to confirm the proceedings of the April 19, 2022, Regular Meeting of Council of The Corporation of the Town of Essex

  • That By-Law 2148 being a by-law to confirm the proceedings of the April 19, 2022, Regular Meeting of Council of The Corporation of the Town of Essex be read a first and a second time and provisionally adopted on April 19, 2022.

  • That the meeting be adjourned at [TIME].

Committee of the Whole


Location: Electronic Meeting via Zoom
Livestream Available at www.youtube.com/Essex/Ontario

Location: Electronic Meeting via Zoom
Livestream Available at www.youtube.com/Essex/Ontario

Location: Electronic Meeting via Zoom
Livestream Available at www.youtube.com/Essex/Ontario

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