Regular Council Meeting Agenda

Monday, June 01, 2020 at 6:00 P.m. - 9:00 P.m.

Location: https://www.youtube.com/user/EssexOntario

​Accessible formats or communication supports are available upon request.Please contact the Clerk’s Office at [e-mail] or 519-776-7336 extension 1100 or 1101.​​

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1.

Call to Order

2.

Closed Meeting Report

3.

Declarations of Conflict of Interest

4.

Adoption of Published Agenda

4.1

Regular Council Meeting Agenda for June 1, 2020

• That the published agenda for the June 1, 2020 Regular Council Meeting be adopted as presented / amended.

5.

Adoption of Minutes

5.1

Regular Council Meeting Minutes for May 19, 2020

• That the minutes of the Regular Council Meeting held May 19, 2020 be adopted  as circulated.

6.

Public Presentations

No delegations for this Council meeting.

7.

Unfinished Business

8.

Reports from Administration

8.1

Chief Administrative Officer (CAO), Chris Nepszy Verbal Report

RE: COVID-19 Town's Response and Updates

8.2

Planning Report 2020-07

RE: Changes to Planning Act Timelines during COVID-19 Emergency

• That Planning Report 2020-07, entitled "Changes to Planning Act Timelines during COVID-19 Emergency", prepared by Rita Jabbour, Manager, Planning Services, dated June 1, 2020, be received; and

  That Administration be directed to bring forward to Council for consideration Planning Act applications during the period of COVID-19 emergency.

8.3

Planning Report 2020-08

RE: Provincial Policy Statement (PPS), 2020

• That Planning Report 2020-08, entitled "Provincial Policy Statement (PPS), 2020", prepared by Rita Jabbour, Manager, Planning Services, dated June 1, 2020, be received.

8.4

Legal and Legislative Services Report 2020-07

RE: Court of Revision for James Shepley Drain Bolger Bridge

• By-Law 1918
  Being a by-law to provide for the James Shepley Drain Bolger Bridge, Geographic Township of Colchester North, Project REI2020D002, Town of Essex, County of Essex

• That Legal and Legislative Services Report 2020-07, entitled "Court of Revision for the James Shepley Drain Bolger Bridge, Geographic Township of Colchester North, Project REI2020D002, Town of Essex, County of Essex", prepared by Robert Auger, Town Solicitor/Clerk, dated June 1, 2020, be received; and

  That Kirk Carter, Percy Dufour and Dan Boudreau be appointed to sit as members of the Court of Revision for the James Shepley Drain Bolger Bridge, Project REI2020D002, pursuant to the Report prepared by Gerard Rood, Professional Engineer, Rood Engineering Limited, dated April 8, 2020, scheduled to convene at 4:30 PM on June 24, 2020 via electronic meeting , and

  That By-Law 1918, being a by-law to provide for the James Shepley Drain Bolger Bridge, Geographic Township of Colchester North, Project REI2020D002, Town of Essex, County of Essex, be read a first and second time and provisionally adopted on June 1, 2020. 

8.5

Fire and Rescue Services Report 2020-01

RE: Results of Request for Proposal - Supply and delivery of New Custom Mini-Pumper/Rescue Fire Truck

• That Fire and Rescue Services Report 2020-01, entitled "Results of Request for Proposal - Supply and Delivery of New Custom Mini-Pumper/Rescue Fire Truck, prepared by Jackson Tang, Assistant Manager, Business Services, dated June 1, 2020, be received; and

  That Council awards the Request for Proposal - Supply and Delivery of New Custom Mini-Pumper/Rescue Fire Truck to Commercial Emergency Equipment Corporation in the total amount of $359,931.73 including non-refundable HST; and

  That Council approve the additional funding of $59,931.73 above the approved 2020 Capital Budget of $300,000.00 for the Supply and Delivery of one New Custom Mini-Pumper/Rescue Fire Truck (project FD-19-0012) by approving additional funding in the amount of $59,931.73 from the Asset Management Lifecycle Reserve. 

8.6

Infrastructure Services Report 2020-03

RE: 2020 Bridge and Culvert Inspections

• Procurement Section 22

• That Infrastructure Services Report 2020-03, entitled "2020 Bridge and Culvert Inspections", prepared by Kevin Girard, Director of Infrastructure Services, dated June 1, 2020, be received; and

  That Council appoints the engineering firm of Keystone Bridge Management Corporation (Keystone) to provide engineering services to complete the inspections of structures within the Town of Essex, in accordance with the completed request under Section 22(3) of the Town of Essex Procurement By-Law 1043.

9.

Reports from Youth Members

10.

County Council Update

11.

Correspondence

11.1

Correspondence to be received on Consent

• That the correspondence items listed in Agenda item 11.1 be received on consent .and, where applicable, to further share such information using suitable methods of communication.

11.1.2

City of Kitchener

RE: Establishment of a Universal Basic Income

Correspondence from the City of Kitchener to Prime Minister Trudeau, dated May 15, 2020 urging the Provincial government to pursue a partnership with the Federal government for the establishment of a universal basic income.

11.1.3

Union Water Supply System - Joint Board of Management 

• April 15, 2020 Regular Meeting Minutes
• April 15, 2020 Special Meeting Minutes

11.1.1

COVID-19 Virus Correspondence

11.1.1.1

Association of Municipalities of Ontario (AMO)

RE: COVID-19 Update - Municipal Fiscal Request, Emergency Orders, Pandemic Pay, LTC Homes Commission, Extended School and Child Care Closures and Summer Camps (May 19, 2020)

11.1.1.2

Office of the Premier

NEWS (May 14, 2020)

RE: Ontario Announces Additional Workplaces that Can Reopen

Additional seasonal, retail and household businesses must follow public health guidelines

11.2

Correspondence to be considered to receive only, or to receive and support:

11.2.1

Town of Tecumseh

RE: Request to Postmedia to Reconsider Permanent Closure of Community Weekly Newspapers

Correspondence from the Town of Tecumseh to Postmedia Network Inc., dated May 14, 2020 requesting that they reconsider their decision to permanently close Shoreline Week and other local community weekly newspapers and to consider the introduction of alternative models to maintain local news coverage.

• That correspondence from the Town of Tecumseh to Postmedia Network Inc., dated May 14, 2020 requesting that they reconsider their decision to permanently close Shoreline Week and other local community weekly newspapers in an effort to preserve an open forum for accountability and transparency in local government and continue to facilitate community engagement; and to consider the introduction of alternative models to maintain local news coverage, be (received/received and supported); and

  If Council choses to support the proposed resolution, a letter of support be sent to Postmedia Network Inc.

12.

Committee Meeting Minutes

12.1

Drainage Board - April 27, 2020

Consideration of Report
RE: James Shepley Drain Bridge for Herman Bolger and Wendy Sprague-Bolger

• That the minutes of the Drainage Board Meeting held April 27, 2020, together with the recommendations noted therein be received and adopted as circulated.

13.

Financial

13.1

April Bank Payment Report

April Bank Payment Report

• That the Bank Payments Report, including the April cheque register, cheque number 51323 to cheque number 51400 inclusive in the amount of $620,388.79, the Preauthorized Payments for the month of April in amount of $348,284.65; and the Payroll for April 2020 in the amount of $400,258.92, be ratified as submitted.

14.

New Business

15.

Notices of Motion

15.1

The following Notices of Motions were presented at the May 19, 2020 Regular Council Meeting, and are being brought forward for consideration this evening:

15.1.1

Councillor Verbeek

RE: Outdoor spaces for businesses

• Moved by Councillor Verbeek

  That Council and Administration look at ways to assist Town businesses, such as allowing outdoor spaces for businesses, in light of the limitations due the COVID pandemic.

15.1.2

Councillor Verbeek

RE: Improving recycling efforts in the municipality

• Moved by Councillor Verbeek

  That Administration be directed to look at new ways to improve recycling efforts in the municipality

15.1.3

Councillor Bondy

RE: Geese Mitigation for Colchester Beach

• Moved by Councillor Bondy

  That Administration be directed to provide a Geese Mitigation Report for Colchester Beach, including the use of a walking dog to be used to scare geese in order to improve the beach user experience, water quality and student work load.

15.2

The following Notice of Motion is being presented at this evening's Council Meeting for consideration at the June 15, 2020 Regular Council Meeting:

15.2.1

Councillor Bondy

RE: 50 km extended on Third Concession to McLean Sideroad

That Council approve an extension of the 50 km speed limit zone on the Third Concession to include east of McLean Sideroad to act as a buffer zone.

16.

Reports and Announcements from Council Members

17.

By-Laws

17.1

By-Laws that require a third and final reading

17.1.1

By-Law 1916

Being a by-law to confirm the proceedings of the May 19, 2020, Regular Meeting of The Corporation of the Town of Essex

• That By-Law 1916 being a by-law to confirm the proceedings of the May 19, 2020 Regular Meeting of The Corporation of the Town of Essex, be read a third time and finally passed on June 1, 2020.

17.1.2

By-Law 1904

Being a by-law to provide for Bayliss Drain (Bridge Replacements and Maintenance Schedule), Georgraphic Township of Colchester South, Project REI2016D024, Town of Essex, County of Essex

• That By-Law 1904 being a by-law to provide for Bayliss Drain (Bridge Replacements and Maintenance Schedule), Geographic Township of Colchester South, Project REI2016D024, Town of Essex, County of Essex, be read a third time and finally passed on June 1, 2020.

17.2

By-Laws that require a first, second, third and final reading

17.3

By-Laws that require a first and second reading

17.3.1

By-Law 1917

Being a by-law to confirm the proceedings of the June 1, 2020, Regular Meeting of the Council of The Corporation of the Town of Essex

• That By-Law 1917 being a by-law to confirm the proceedings of the June 1, 2020 Regular Meeting of the Council of The Corporation of the Town of Essex, be read a first and a second time and provisionally adopted on June 1, 2020.

18.

Adjournment

• That the meeting be adjourned at [TIME].

19.

Future Meetings

19.1

Monday, June 15, 220  6:00 - 9:00 PM - Regular Council Meeting

Location: TBD

19.2

Monday, July 6, 2020 - 6:00 - 9:00 PM - Regular Council Meeting

Location: TBD