Santa's Village Committee Meeting AgendaTuesday, November 26, 2024 at 6:00 P.m. - 7:00 P.m.60 Fairview Ave W, Essex, ON N8M 1B6Accessible formats or communication supports are available upon request. Please contact the Clerk’s Office at [email protected] or 519-776-7336 extension 1100 or 1101. 1.Call to Order 2.Land Acknowledgement We acknowledge that this land is the traditional territory of the Three Fires Confederacy of First Nations (comprised of the Ojibway, the Odawa, and the Potawatomi Peoples), and of the Huron-Wendat Peoples. We value the significant historical and contemporary contributions of local and regional First Nations and all of the Original Peoples of Turtle Island who have been living and working on the land from time immemorial.3.Declarations of Conflict of Interest 4.Adoption of Published Agenda 4.1Santa's Village Committee Agenda for November 26, 2024 That the published agenda for the November 26, 2024 Santa's Village Committee Meeting be adopted as presented / amended.5.Adoption of Minutes 1.Post-Meeting Minutes - Santa's Village Committee_Nov06_2024 - English.pdf5.1Santa's Village Committee Minutes for November 6, 2024 That the minutes of the Santa's Village Committee meeting held November 6, 2024, be adopted as circulated.6.Operations and Management That the report entitled Operations and Management, be received.6.1Overall Site Plan - Review 6.2Perimeter Fencing 6.3Large Tent/Tents 6.4Signage 6.5Power and Lighting 6.6Hours of Operation 6.7Setup and Take Down 6.8Radio Communications with Organizers 6.9Volunteer Management 6.10Medical First Aid 6.11Food Court 6.12Washrooms 6.13Entrance/Exits 6.14Information Booth 6.15Village Music and Speaker System 6.16Pavilion 7.Marketing, Social Media and Advertising That the updates included in Agenda Item 7. Marketing, Social Media and Advertising be received.8.Budget and Financials That the updates included in Agenda Item 8. Budget and Financials be received.9.Sponsorships That the updates included in Agenda Item 9. Sponsorships be received.10.Volunteers That the updates included in Agenda Item 10. Volunteers be received.11.Vendors That the updates included in Agenda Item 11. Vendors be received.11.1Food and Beverage Vendors 11.2Non-Food/Craft Vendors 11.3Christmas Tree Sales 12.Events That the updates included in Agenda Item 12. Events be received.12.1Story Time with Friends 12.2Fantastic Fathers 12.3Santa's Workshop 12.4Ornament Making 12.5Frosty's Scavenger Hunt 12.6Santa's Farm 12.7Cookie Decorating 12.8Trackless Train 12.9Carnival Rides 12.10Parade 12.11Photo Booth 12.12Friday Night Event 12.13Teddy Bear Drive 12.14Colouring Contest 12.15Open Mic 13.Entertainment That the updates included in Agenda Item 13. Entertainment be received.14.Third Party Events That the updates included in Agenda Item 14. Third Party Events be received.15.New Business That the updates included in Agenda item 15. New business be received. 16.Adjournment That the meeting be adjourned at __________.17.Future Meetings No Item Selected This item has no attachments.1.Post-Meeting Minutes - Santa's Village Committee_Nov06_2024 - English.pdf